If you're managing payroll in QuickBooks Desktop, sending paystubs to employees via email can be a real time-saver. Whether you’re a small business owner, a bookkeeper, or an accountant, learning how to email paystubs from QuickBooks Desktop makes your payroll process more efficient.
In this article, we’ll guide you step-by-step on how to set up, customize, and securely email paystubs. And if you need any help, call QuickBooks support at +1-866-409-5111 for expert assistance.
Learn how to email paystubs from QuickBooks Desktop quickly and securely. Step-by-step guide. Need help? Call QuickBooks Support at +1-866-409-5111 now!
There are several advantages to emailing paystubs directly from QuickBooks Desktop:
Convenience – No printing, no mailing.
Security – Encrypted transmission of sensitive information.
Efficiency – Reduces paperwork and saves time.
Record-Keeping – Automatic logging of email activity.
Before you can email paystubs from QuickBooks Desktop, ensure you’ve completed the following setup:
Navigate to Edit > Preferences.
Go to Send Forms and choose your preferred email service (Webmail, Outlook, or QuickBooks Email).
Enter your credentials and click OK.
Go to Employees > Employee Center.
Click on the employee name.
Under the Address & Contact tab, add a valid email address.
Ensure payroll is active and up to date in QuickBooks Desktop.
If you’re not subscribed, activate QuickBooks Payroll.
Need help setting up payroll? Call +1-866-409-5111 for expert support.
Now that you’re ready, follow this easy guide:
Go to Employees > Employee Center.
Select Paycheck List.
Choose the date range of the paystubs you want to email.
Tick the checkboxes next to the paychecks.
Click E-mail in the toolbar.
Choose Pay Stub(s) from the dropdown.
A confirmation window appears — click Send Now.
Make sure your employees have email addresses and that your email setup is correct in QuickBooks settings.
Still stuck? Call QuickBooks Desktop Support at +1-866-409-5111 anytime for immediate assistance.
QuickBooks uses secure protocols when emailing paystubs, but it's crucial to educate employees to:
Never share passwords.
Use strong, unique email passwords.
Regularly update their email credentials.
You can also add password protection to emailed paystubs under Edit > Preferences > Payroll & Employees > Pay Stub Email Settings.
Need help securing your emails? Call +1-866-409-5111.
Boost your payroll efficiency with these insider tips:
Batch Send Paystubs: Save time by sending paystubs to multiple employees at once.
Use Templates: Customize your email templates to reflect professionalism.
Back Up Data: Always back up QuickBooks data before processing payroll.
Schedule Reminders: Set reminders to send paystubs on each payday.
Sometimes, things don’t go as planned. Here's how to troubleshoot common issues:
Fix: Check your email credentials under Preferences > Send Forms.
Fix: Confirm the employee's email is entered correctly and check spam/junk folder.
Fix: Ensure employees know the password format — usually the last 4 digits of SSN.
For fast solutions, call the support team at +1-866-409-5111.
A: No, QuickBooks Desktop doesn’t support automatic sending. You need to manually select and email them.
A: Go to Edit > Preferences > Payroll & Employees > Pay Stub Email Settings to customize the password format.
A: No, there’s no additional cost if you're subscribed to QuickBooks Payroll.
Learning how to email paystubs from QuickBooks Desktop not only enhances your workflow but also improves your company's communication and efficiency. From setting up emails to sending secure, encrypted paystubs, QuickBooks makes the process streamlined.
But if anything goes sideways — settings don’t work, emails bounce back, or you just want help — don’t stress. The experts are just a call away at +1-866-409-5111.