ELMS2App Privacy Policy

This privacy policy governs your use of the software application ELMS2app (“Application”) for mobile devices that was created by Ethitec.

The Application is used in conjunction with the ELMS2 system, used by Community Equipment Services to manage the loaning of equipment to clients.

What information does the Application obtain and how is it used?

The application captures the following information

1) User data inputs

2) Images

3) Geolocation data

ELMS2app obtains the information you provide on using the application. You will not be able to use some of the features offered by the Application unless the ELMS2 system is configured to enable that feature and the Application is configured for use with your ELMS2 system.

Data collected such as user inputs, images and geolocation are held in each site’s individual ELMS2 system.

The Application may collect certain information automatically, including, but not limited to the IP address of your mobile device and information about the way you use the Application. Any such information may be accessible on your ELMS2 system.

While using the Application, in order to provide features of the Application, We may collect, with your prior permission:

· Information regarding your location

We use this information to provide GPS tracking features in ELMS2, to improve and customize the service. The information may be uploaded to Your Company's servers and/or a Service Provider's server or it may be simply stored on Your device.

At no time is your location data sent to Ethitec (the providers of the application), and it will never be sold or transmitted to anyone outside your company.

Does the Application collect precise real time location information of the device?

When you use the mobile application, if your main ELMS2 system is setup to capture GPS signals, ELMS2app will use GPS technology (or other similar technology) to determine your precise current location in order to display a location or a location history on a map in the ELMS2 system.

The Application will continually collect Information of Your location while You are using our Application and while the Application is in the background of your device (turned off). You can enable or disable access to this information at any time, through Your Device settings.

This data is stored in your main ELMS2 system. Ethitec does not share your current location with third parties and the data is deemed to belong to your Company.

If you do not want us to use your location for the purposes set forth above, you may turn off the location services for the mobile application located in your mobile phone settings and/or within the ELMS2 system.

Do third parties see and/or have access to information obtained by the Application?

The data stored in the ELMS2 system belongs to the Community equipment service and we will not share your information with other third parties. The data is available via the ELMS2 mapping and routing screens and the external order document screens in ELMS2. Access to the data is controlled by your local ELMS2 system administrators.

What are my opt-out rights?

You can stop all collection of information by the Application easily by uninstalling the Application. You may use the standard uninstall processes as may be available as part of your mobile device or via the mobile application marketplace or network.

Data Retention Policy, Managing Your Information

The data will be retained for as long as you use the Application and for as long as your service uses the ELMS2 system. If you’d like us to delete data provided via the Application, please contact your local ELMS2 system administrator. Please note that some or all of the data may be required in order for the Application to function properly.

Security

We are concerned about safeguarding the confidentiality of your information. We provide physical, electronic, and procedural safeguards to protect information held in the ELMS2 system. For example, access to this information is limited to authorized ELMS2 system users who need to know that information in order to operate, develop or improve their community service. Please be aware that, although we endeavour to provide reasonable security, no security system can prevent all potential security breaches.

Changes

This Privacy Policy may be updated from time to time for any reason. We will notify you of any changes to our Privacy Policy by posting the new Privacy Policy here and informing you via email or text message. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes. You can check the history of this policy by clicking here.

Your Consent

By using the Application, you are consenting to processing your information as set forth in this Privacy Policy now and as amended by us. "Processing,” means using cookies on a computer/hand held device or using or accessing information in any way, including, but not limited to, collecting, storing, deleting, using, combining and disclosing information.

Contact us

If you have any questions regarding privacy while using the Application, or have questions about our practices, please contact us via email at elms2app@ethitec.com.