ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
August 5, 2024
Notice is hereby given that a special called meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, August 5, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
Call meeting to order;
Determination of quorum;
Recognize any guest;
Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
DISCUSSION/ACTION ITEMS
ITEM 1. Discussion/Action – Presentation of the FY 2024 – 2025 proposed budget.
ITEM 2. Discuss and consider taking action regarding 2024 tax rate, including:
(a) establishing proposed tax rate;
(b) taking record vote and scheduling public hearing;
(c) authorizing expense and publication of either “Small Taxing Unit” notice or “Notice of Public Hearing on Tax Increase,” as appropriate, in the newspaper; and
(d) acknowledging and approving posting of “Notice About 2024 Tax Rates” and either “Small Taxing Unit” notice or “Notice of Public Hearing on Tax Increase” as appropriate, to home page of District website.
ITEM 3. Adjournment
_________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
July 8, 2024
Notice is hereby given that a regular meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, July 8, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
Call meeting to order;
Determination of quorum;
Recognize any guest;
Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
REPORTS
6. Receive monthly report from Treasurer and consider:
a. approval of payment of monthly bills and invoices:
b. approval of monthly financial report:
7. Receive monthly report from Palmer fire department personnel regarding emergency operations, response times, call volume, training, equipment, apparatus, and fire station, and take any related action:
DISCUSSION/ACTION ITEMS
8. Discuss and consider approval of June 10, 2024, regular meeting minutes;
9. Discuss and take action on changing ESD and VFD websites and email addresses, accessibility, and
posting requirements;
10. Discuss and take action on obtaining prices for reserve engine AC and new lights. This item was tabled from last month;
11. Discuss and take action on contacting Henson Ford regarding missing refund. This item was tabled from last month;
12. Discuss and take required action on ESO going live on July 1st, including paying for same:
13. Discuss and consider action on renewing insurance coverage for volunteers.
14. Discuss and consider adopting the tax and budget planning calendar for 2024 and authorize payment for tax process publications;
15 Adjourn
_________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
June 10, 2024
Notice is hereby given that a regular meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, June 10, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
1. Call meeting to order;
2. Determination of quorum;
3. Recognize any guest;
4. Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
REPORTS
6. Receive monthly report from Treasurer and consider:
(a) approval of payment of monthly bills and invoices:
(b) approval of monthly financial report:
7. Receive monthly report from Palmer fire department personnel regarding emergency operations, response times, call volume, training, equipment, apparatus, and fire station, and take any related action:
DISCUSSION/ACTION ITEMS
8. Discuss and consider approval of May 13, 2024, regular meeting minutes;
9. Discuss and take action on changing ESD and VFD websites and email addresses, accessibility, and
posting requirements;
10. Discuss and take action on approving an area bank which will “collateralize” our deposits in excess of FDIC limit;
11. Discuss and take action on hiring an engineer to produce a set of drawings and engineering specs for the firehouse carport which will satisfy the City’s requirements;
12. Discuss and take action on obtaining prices for reserve engine AC and new lights. This item was tabled from last month;
13. Discuss and take action on contacting Henson Ford regarding missing refund. This item was tabled from last month;
14. Discuss and consider approval of the hiring of a parttime secretary;
15. Discuss and take action on disposing old radios and PPE gear from inventory;
16. Discuss status of annual audit and respond to any requests from auditors;
17. Discuss and take required action on ESO going live on July 1st, including paying for same:
18. Discuss and consider adopting the tax and budget planning calendar for 2024 and authorize payment for tax process publications;
19. Adjourn
______________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
May 13, 2024
Notice is hereby given that a regular meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, May 13, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
1. Call meeting to order;
2. Determination of quorum;
3. Recognize any guest;
4. Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
REPORTS
6. Receive monthly report from Treasurer and consider:
(a) approval of payment of monthly bills and invoices:
(b) approval of monthly financial report:
7. Receive monthly report from Palmer fire department personnel regarding emergency operations, response times, call volume, training, equipment, apparatus, and fire station, and take any related action:
DISCUSSION/ACTION ITEMS
8. Discuss and consider approval of April 8, 2024, regular meeting minutes;
9. Discuss and take action on changing ESD and VFD websites and email addresses;
10. Discuss and take action on adding bay door to the north end of the station, and car cover for the south end for the Tahoe, and request from city for engineering specs;
11. Discuss and consider approval of Resolution Adopting Investment Policy including appointing an Investment Officer, , Strategies, Guidelines and Management Practices;
12. Discuss and take action on information received from area banks regarding “collateralization” of funds in excess of FDIC limit;
13. Discuss and take action on having a set of drawings and engineering specs drawn up to meet IBC2015 for the firehouse carport and north-end bay door;
14. Discuss and take action on obtaining prices for reserve engine AC and new lights. This item was tabled from last month;
15. Discuss and take action on contacting Henson Ford regarding missing refund. This item was tabled from last month;
16. Discuss and take action on approving expenditure for providing snacks during Navarro training classes conducted at the station;
18. Discuss and consider approval of the hiring of a parttime secretary;
19. Discuss and take action on purchasing Dress uniforms for all fire department personnel;
20. Adjourn
______________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
April 8, 2024
Notice is hereby given that a regular meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, April 8, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
1. Call meeting to order;
2. Determination of quorum;
3. Recognize any guest;
4. Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
REPORTS
6. Receive monthly report from Treasurer and consider:
(a) approval of payment of monthly bills and invoices:
(b) approval of monthly financial report:
7. Receive monthly report from Palmer fire department personnel regarding emergency operations, response times, call volume, training, equipment, apparatus, and fire station, and take any related action:
DISCUSSION/ACTION ITEMS
1. Discuss and consider approval of March 11, 2024, regular meeting minutes;
2. Discuss and take action on changing ESD and VFD websites and email addresses;
3. Discuss and take action on adding bay door to the north end of the station, and car cover for the south end for the Tahoe, and response from city about ingress/egress;
4. Discuss and update any action taken on any grants we may be able to apply for;
5. Discuss and take action on obtaining prices for reserve engine AC and new lights. This item was tabled from last month;
6. Discuss and take action on receiving quotes for the following items: 12-volt chargers for the apparatus and batteries for walkie talkie. This item was tabled from last month;
7. Discuss and take action on contacting Henson Ford regarding missing refund. This item was tabled from last month;
8. Discuss and take action on authorizing R. Davis to sign vehicle titles on behalf of ESD #9;
9. Discuss and take action on authorizing P. Burns to electronically sign engagement letter from YWRD, PC for the ESD #9 audit for fiscal year ended September 30, 2023;
10. Discuss and take action on approving purchase of four (4) sets of PPE from Delta;
11. Discuss and take action on approving purchase of three (3) MSA (Mine Safety Appliance) devices from Altair;
12. Discuss and take action on approving investment policy and resolution establishing a collateralization policy with depositories of the District who have accounts holding more than the FDIC maximum insured amount ($250,000) in them;
13. Discuss and take action on how District is to cover/charge the Rockett area currently without any ESD coverage;
14. Discuss and take action on approving expenditure for providing snacks during Navarro training classes conducted at the station;
15. Adjourn
______________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
March 11, 2024
Notice is hereby given that a regular meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, March 11, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
1. Call meeting to order;
2. Determination of quorum;
3. Recognize any guest;
4. Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
REPORTS
6. Receive monthly report from Treasurer and consider:
(a) approval of payment of monthly bills and invoices:
(b) approval of monthly financial report
7. Receive monthly report from Palmer fire department personnel regarding emergency operations, response times, call volume, training, equipment, apparatus, and fire station, and take any related action:
DISCUSSION/ACTION ITEMS
8. Discuss and consider approval of February 12, 2024, regular meeting minutes;
9. Discuss and take action on +/-$130k CD coming up for renewal
10. Discuss and update on building usage license agreement for Allegiance Mobile Health;
11. Discuss and take action on updating ESD and VFD websites;
12. Discuss and take action on any bids received to add an additional bay door to the north end of the station, and car cover for the south end for the Tahoe, and response from city about ingress/egress;
13. Discuss and take action on moving Tender 171 and a brush truck to ESD property. This item was tabled from last month;
14. Discuss and take action on Bauer compressor maintenance. This item was tabled from last month;
15. Discuss and update any action taken on any grants we may be able to apply for;
16. Discuss and take action on obtaining prices for reserve engine AC and new lights. This item was tabled from last month;
17. Discuss and take action on continuing education courses for the fire department personnel;
18. Discuss and take action on purchase of two additional SCBA with mask units prior to anticipated rate increase on April 1st;
19. Discuss and take action on receiving quotes for the following items: 12-volt chargers for the apparatus and batteries for walkie talkies;
20. Discuss and take action on quote received for combi rescue tool for $14,727.50;
21. Discuss and take action on brush trucks and estimated delivery date;
22. Discuss and take action regarding ESO reporting;
23. Discuss and take action regarding receipt of Wildfire pump and motor installation for $4531.19;
24. Discuss and take action on assigning responsible party to check status of bunker gear and approve purchase of any equipment needed;
25. Discuss and take action on contacting Henson Ford regarding missing refund
26. Adjournment
______________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
ELLIS COUNTY EMERGENCY SERVICES DISTRICT NO.9
AGENDA
February 12, 2024
Notice is hereby given that a regular meeting of the Board of Commissioners of Ellis County Emergency Services District #9 will be held on Monday, February 12, 2024, at 7:00 PM at Huey Baron fire station located at 165 S. Sherman St. Palmer, TX for the following purposes:
1. Call meeting to order;
2. Determination of quorum;
3. Recognize any guest;
4. Public Comment: Individual members of the public may address the Board for a maximum of three minutes on items not on the current agenda for a collective total of 15 minutes. In accordance with the Texas Open Meetings Act, any response to a public comment on items not on the published final agenda will be limited to a statement of factual information or a statement of existing policy. Any deliberation or decision by the Board will be limited to a proposal to place the subject on a future agenda.
5. Public Comment on agenda items: Members of the public may speak on an agenda item after comments on the item are called for by the presiding officer, but before Board discussion and consideration of the item. Individual members of the public may address the Board once per item for a maximum of three minutes per person per agenda item.
REPORTS
6. Receive monthly report from Treasurer and consider:
(a) approval of payment of monthly bills and invoices:
(b) approval of monthly financial report
7. Receive monthly report from Palmer fire department personnel regarding emergency operations, response times, call volume, training, equipment, apparatus, and fire station, and take any related action:
DISCUSSION/ACTION ITEMS
8. Discuss and consider approval of January 8, 2024, regular meeting minutes;
9. Discuss and take action on building usage license agreement for Allegiance Mobile Health;
10. Discuss and take action on filing the Texas Comptroller Annual Financial Public Report;
11. Discuss and take action on WEX fuel card. If unusable, discuss and take action on a replacement;
12. Discuss and take action on securing the executed statement and oath signed by each Board member and forwarding them to the Carlton Law Firm;
13. Discuss and take action on purchase of pump and engine to replace the one on the rescue vehicle (this item was from last meeting);
14. Discuss and take action on receiving bids for hardware to mount new rescue tools; (this item was from last meeting);
15. Discuss and take action on updating our website;
16. Discuss and take action on setting up and maintaining a website for the fire department;
17. Discuss and take action on adding bid process to our website;
18. Discuss and take action on any bids received to add an additional bay door to the north end of the station, and car cover for the south end for the Tahoe;
19. Discuss and take action on moving Tender 171 and a brush truck to ESD property;
20. Discuss and take action on Bauer compressor maintenance;
21. Discuss and take action on any grants we may be able to apply for;
22. Discuss and take action on obtaining prices for reserve engine AC and new lights;
23. Adjournment
______________________________________________________________________________
Ellis County Emergency Services District #9 is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call Greg Penny, Secretary for Ellis County Emergency Services District #9 at 469-855-7762 for information. Hearing impaired or speech disabled persons equipped with telecommunication devices for the deaf may utilize the statewide Relay Texas Program, 1-800-735-2988.
The Board may retire to Executive Session anytime between the meetings opening and adjournment for the purpose of consulting with legal counsel pursuant to Section 551. 071 of the Texas Government Code; discussing real estate acquisition pursuant to Section 551. 072 of the Texas Government Code; discussing gifts and donations pursuant to Section 551. 073 of the Texas Government Code; discussing personnel matters pursuant to Section 551. 074 of the Texas Government Code; discussing security personnel or devices pursuant to Section 551. 076 of the Texas Government Code. Action, if any, will be taken in open session.
