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10 -Tips to organise your Google Drive
Step#1 Sign into your Google Drive account by going to drive.google.com on your Chrome web browse
Step#2 Double check to make sure you are signed in with the"right"account (personal or school)
Step#3 Take a look at your current storage to see how much space you have in your account
Categorize Folders- Choose 10 big topics for your core folders. Start to organize your drive by dragging in files to each folder based on the category.These big categories will give you a starting place for organization without getting overwhelmed by the smaller topics
Drag and Drop - Take a look at all of your "loose" or unorganized files. Start dragging them into the 10 folders you just setup. Don't over think this ,just start moving. Skip all of the untitled files and delete anything you know you won't need again. Note: Leave your Google Classroom assignments alone for this one,they are already organized by activity/assignment
Search by File Size Tap on the"Storage" button underneath your left-hand side menu. Use this list to search for files that are large in size and might include items you no longer need to store. This step will help clean up older, big files and save space in your drive
Create Sub folders Within your 10 core folders there might be the need to create sub folders related to specific topics,classes,or dates. You might create a set of sub folders with school years, class periods, or other topics.My rule of thumb is to only make a sub folder if I'm grouping 5 or more items
Star Your Favorites Is there a folder or document you refer to frequently?Use the Star option to add a start o any document or folder you want easy access to.These items will appear when you click on the Star option on the menu on the left hand side of your screen.
Color-code Folders Right click any folder to find a menu. with options to customize each folder. Choose a color for any of your folders to make it stand out. If you already have a color-coding system for your classes, subjects, or even events on your calendar, try to stay consistent.
Make Your Masters Do you find yourself frequently making copies of the same documents?Create a master version of your commonly used documents(Docs,Slides,Sheets,etc.).Use a clear label on the title, like MASTER in capital letters so it stands out. Note:What if you forget to make a copy and already started editing the original? Goto Version History and restore the old version to go back to your master template
Use the Gallery The Template Gallery within Google tools is a game- changer if you use the same format for Docs (or Forms,etc.)and want to save time. Similar to the "master copy" time-saving strategy above, you can add files you would like to use as templatesandcleanupyourworkflowofhavingmultiplecopiesofsimilarfiles.
Add an Asterisk If you like sorting by alphabetical order but your most popular documents start with letters that appear later in the alphabet, try adding an *(asterisk) to the beginning of the file's name. With this strategy, you can prioritize what comes up first when you organize your space by alphabetical order.This works for folders, too
Use Emojis It might seem silly ,but emojis are another great way to easily locate a folder, template, or frequently used file. Add an emoji to the file name by using an emoji keyboard on your device, or copy and pasting an emoji from a site like Emoji Copy.com
Bonus Tip
Did you know? When you are signed into your Google Drive,use these shortcuts to create new Docs,Sheets,Slides and Forms
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