Embedded Files
The link below takes you to our 2025-2026 school year rolling minutes.
MONTHLY BOOSTER MEETING AGENDA/MINUTES LINK.
Past Minutes
Meeting Minutes
ECA/CEC Booster Club
January 10, 2023 5:30 pm
Admin Conference Room of ECA/CEC Building
Google Meet
Attendees
ECA/CEC Booster Club officers: Jenny Galasso, Karen Edmondson, and Pam Christison
ECA/CEC Staff: Diane Thomas
Parents both in person and virtually
Minutes
Welcome and Introductions
Upcoming Events
Coach Curry and Student Govt requested Booster Club support for the NMASC Student Council Convention Feb 9-11, 2023 (snacks and water), the Winter Ball on Feb 24, 2023 (chaperones, snacks, and water), and Prom on April 15, 2023 (chaperone, snacks, and water). The Booster Club officers will create Signup for these and put them on the webpage
Ms Thomas went over the remaining spring semester events
The school calendar needs to be updated to reflect the new Winter Ball date of Feb 24 (instead of Feb 17)
The Booster Club can help with other events later in the spring, like the Senior Awards Ceremony
The School Counselor, Ms Faulds provided a lot of information for all grade levels to help with academics and college planning.
Everyone should check this out. It was sent out as part of the January Newsletter
Breaking the Silence NM
During February 2023, Breaking the Silence NM will be speaking with students in small groups about mental health awareness. They will focus on removing the stigma of mental health issues, recognizing the signs that you or someone else may need help, and they will provide helpful resources. More information can be found in this linked slide set on the Booster Club homepage and on the school website.
Parents are encouraged to review.
A parent requested that the school calendar be available for download into their Google calendar
The Booster Club will look into providing this
Adjourn
6:10pm
Meeting Minutes
ECA/CEC Booster Club
Oct 11, 2022, 5:30 pm
Lecture Hall of ECA/CEC Building
Attendees
ECA/CEC Booster Club officers: Jenny Galasso and Karen Edmondson
ECA/CEC Staff: Diane Thomas
Parents
Minutes
Welcome and Introductions
Update on Cosmetology Smock Fundraiser and Nurse Supplies Request
Cosmetology: $400 raised, $600 to go. Suggested to have a booth at the Fall Festival for face painting, as a fundraising activity
Nurse Supplies: A few generous donors have contributed. Additional items have been added to the list so that each class can have a few medical supplies.
Update on Smith's Donation Recipient status and 501c3
The Smith's Donations go to the APS Sunshine fund. No need to change this.
The Booster Club supporter that we hope to help us with the 501c3 paperwork is not available at this time. This activity is on hold unless someone would like the take this over. Volunteers encouraged to take with a Booster Club officer.
Upcoming Events
Fall Festival
Oct 28, 2022 4:30-7:00
Members of the community are invited. Events will include a Trunk or Treat in the parking lot for elementary school students, booths and activities inside the new building, and a movie in the school afterwards.
Donations are requested for candy, snacks, and beverages and the Sign-up will be updated with this new information
Whirlwind trip to NMSU and NMTech on Nov 2, 2022 7am-9pm
This will be an annual event for 11th and 12th graders
Parent volunteers are still requested
Bus will be roomy with a restroom
Ms Thomas will send agenda so that the Signup page can be updated
Future events include Twinkle Light Parade on Dec 3rd and Holiday Teacher Celebration and cookie exchange on the Monday or Tuesday before winter break.
Should the Booster Club sponsor a booth at the Fall Festival. If so, ideas?
Yes, we decided that the Booster Club will participate. We will communicate with Coach Curry to find out what booth ideas are already claimed.
Other Topics
Ms Thomas brought up the recent Lockdowns associated with events at AHS. She is requesting feedback from families about how parents feel about the current level of communication during these events and suggestions for more communication with parents. Suggestions such a message updated every 10 minutes that parents could call in to were discussed. Theses would provide consistent and confirmed information. Please direct any suggestions to Ms Thomas.
Next Meeting Date
November 15th 5:30 - 6:30 because the usual 2nd Tuesday of the month is a school holiday (election day)
We will try to get support from the A/V students to allow for a virtual meeting as well
Adjourn
6:30pm
Meeting Minutes
ECA/CEC Booster Club
Sept 13, 2022, 5:30 pm
Lecture Hall of ECA/CEC Building
Attendees
ECA/CEC Booster Club officers: Jenny Galasso and Pam Christison
ECA/CEC Staff: Diane Thomas, Coach Curry, Mr Potter, Naomi Brown
STUCO Representative: Emilia Saiz
Parents
Minutes
1. Welcome and Introductions
All Booster Club Officers, ECA/CEC Staff, parents, and students introduced themselves.
Pam Christison (Booster Club Treasurer) described the history of the Booster Club and previous fundraisers.
2. Smith’s Donation Recipient Status
We discussed the possibility of having a school-wide challenge to increase the Smith’s Card Donation program as a fundraiser for the Booster Club. We voted to move forward with that.
3. Nurse’s Request for Supplies
Our school nurse, Naomi Brown, described her need for donations for health supplies. She created an Amazon Wish List with a QR code for easy scanning. Parents made suggestions about other ways to find some of the supplies, like a double-lock cabinet. The document will be added to the Booster Club website.
4. Cosmetology Smock Fundraiser
Our Cosmetology teacher has requested smocks for her classroom. We made her request known to meeting participants and directed them to the website or the flier outside of the Cosmetology room for those interested in contributing.
5. STUCO Presentation
Emelia Sais, the STUCO president, and Coach Curry, the Activities director described the events for the fall semester. They are as follows:
● Sept 30 Homecoming 7-10pm, Masquerade Ball theme, will need chaperones and drinks/snacks
● Sept 28 Powder Puff Game, Fr/So vs Jr/Sr
● Oct 28 Fall Carnival, likely 4-8pm, Booth ideas to Coach Curry
● Oct 31 Trunk or Treat
● Nov 4 NMSU bus trip, all day event, parents welcome
● Dec 3 Twinkle Light Parade – will need help with building/decorating the float, walking with the float, and tear down.
Jenny Galasso (Booster Club President) will meet with Coach Curry on 9/15/2022 to discuss specific needs.
A question was asked about whether background checks are needed for chaperoning and other similar volunteer activities. Diane Thomas (ECA/CEC Vice Principal) explained that no background check is requires for activities that includes ECA/CEC staff and teachers. Volunteer opportunities that have unsupervised contact with students require an APS background check. Check with Ms Thomas for details.
6. 501 c(3) status?
We discussed as a group the pros and cons of changing the Booster Club status from a Nonprofit LLC with the state to a 501 (3)c. Several parents have experience with the requirements. They described the need for a new bank account, a registered agent, advertising annual meeting and publishing a meeting agenda. We voted to move forward with the investigation of the requirements for this transition.
7. Volunteers for VP and Secretary
The Booster Club has two open officer positions and we asked for volunteers to fill these positions. Karen Edmondson, the parent of an ECE/CEC 11th grader, volunteered for the Vice President position. She was voted into the position with no opposition. There were no volunteers for Secretary.
Other opportunities for helping out the school include developing an Internship list, creating a Letter of Sponsorship so that businesses can support the Booster Club and receive recognition in return.
8. Next Meeting Date
We hold the Booster Club meetings on the 2nd Tuesday of the month at 5:30pm. Our next meeting will be Tuesday Oct 11th at 5:30pm.
9. Adjourn
The meeting adjourned at 6:45pm
Action Items:
● Booster Club/Ms Thomas: Find out if the Booster Club is receiving the current donations or ECA/CEC through APS. If it is APS, can we change it to the Booster Club? What is the current level of support? Plan a school-wide challenge.
● Jenny Galasso: Request Health supplies information from Naomi Brown and post on the website
● Jenny Galasso/Coach Curry: Meet with Coach Curry about activity needs so that Signups can be created.
● Booster Club: Discuss next steps for 501 (3)c investigation
Meeting Minutes
ECA/CEC Booster Club
June 23, 2022
Zoom
7:00 - 7:40 pm
Minutes
1. Welcome and Report of Activities since last meeting - Robin Hammer
Robin discussed end of year teacher’s lunch and gift cards to staff
2. Discussion and volunteers needed for upcoming projects and committees:
Discussion of upcoming events for 2022-2023 school year
3. Financial Report, Fundraising Ideas & Committee
A. Treasurer’s report of funds available by Pam Christison, Treasurer
4. Election of President for 2022-2023 School year:
Robin Hammer resigned after seven years as president and is stepping down from the President position.
A vote was taken and by unanimous vote we elected:
Jennifer Galasso to be the ECA/CEC Booster Club President for 2022-2023 school year.
5. Adjourn- Meeting adjourned at 7:40pm.
Meeting Minutes
ECA/CEC Booster Club
September 5, 2018
Early College Academy/CEC
5:15 – 6:15 pm
Initial Meeting of 2018-2019 school year
Attendance: 7 people
Pat Arguelles, ECA/CEC Principal
Robin Hammer
Carroll Voelkel
DawnDee Cantu
Kathy Bell-Pena
Pam Christison
Marci Herrera
AGENDA ITEMS:
Welcome
Robin Hammer welcomed all present and outlined purpose of the meeting.
Explained primary method of communication and planning would be through email.
Discussion of past projects
Summary provided of projects completed during the spring semester of the 2017-2018 school year.
Treasurer’s Report
Marcie Herrera stated there is $557.01 in the club’s bank account and $100 in Paypal, for a total of $657.01.
Fundraising Ideas
General discussion of ideas which have worked at other schools.
Pat Arguelles noted he could provide food for the booster club to sell at the upcoming Haunted House.
Discussion of future projects for fall 2018
ECA Open House
Mr. Arguelles can make an announcement about the booster club over the PA system.
Volunteers needed to staff Booster Club table, hank out info, and seek donations.
Fall Dance – Friday, October 19, 7 to 10 pm in the New Building
Parent chaperones needed.
Haunted House – Saturday, October 27
Booster Club will sell food during event to raise funds. A menu of frito pies, sodas and burgers was discussed. The club will also askparents to donate baked goods to sell at the event.
Parent volunteers are needed to make homemade baked goods, grill burgers and sell food.
Food for Coach’s Café – Herrera family is doing weekly pickup and delivery of food.
Committees:
Internship Committee – Francie Cordova and Carroll Voelkel
List of opportunities is posted on Booster Club website. Rebekah Floryance and Mr. Noriega will work with students in ACE program. APS student interns are covered by APS liability policy while interning.
Grant Committee – Julie Wentworth
Mr. Arguelles noted funds may be available from the education foundation, and grant writing help is needed to obtain them.
Website and Communications Committee – Pam Christison
Pam Christison created the website and will link it to the ECA/CEC website. Future text and content should be sent to her.Pat Arguelles will provide some content relevant to parents and students.
Carroll Voelkel sent her the list of internship opportunities.Robin Hammer is providing information regarding the Smith’s Shopper Card fundraising link.
Next Meeting
Wednesday, October 17 at 5:15 pm
Adjourn
Meeting adjourned at 6:15 pm.
Approved by vote on ______________
Robin Hammer, Booster Club President
ECA/CEC Booster Club Meeting Minutes
September 5, 201 Meeting
Page 2 of 2
Meeting Minutes
ECA/CEC Booster Club
October 19, 2017, 5:30-7:00 pm
Early College Academy/Career Enrichment Center
Attendees: 8 people Patrick Arguelles, ECA/CEC PrincipalRobin HammerKaren StockhamFrancie CordovaMarci HerreraGale BrikenhagenJulie WentworthTracy Martinescu AGENDA ITEMS1. Welcome and Report of Activities since last meeting on July 27, 2017- Robin Hammer A. Approval of Last Month’s Meeting MinutesMinutes Approval: nominated – Marci Herrera, Tracy Marfinescu second, unanimous approval.B.Activities:Incorporated club as a Non-Profit Corporation with State of NM, made required reports - Opened Bank account at Nusenda Credit Union to receive and disburse funds - Manned Booster Club information table at 2 days of Registration (8/9 & 8/10/17) and theOpen House night (9/14/17) at school - Held Ice Cream Social for families on August 25, 2017 C. Secretary Position:Robin Hammer nominated Karen Stockhamfor position of Secretary, second Tracy Martinescu, unanimous approval. 2. Discussion and volunteers needed for upcoming projects and committees:Utilize core list of 33 parents to help identify committee heads and volunteers A. Grant Committee-to be headed by Julie Wentworth, committee to identify and write grants for the school(Pat suggested checking in to Whole Foods Grant)B. Social Event Committee– to be headed by Traci Marfinescu, committee to work with Mr. Noreiga for future after-school events, and non-Noreiga events, i.e. possible teacher lunches Discussed setting a meeting with Mr. Noreiga to discuss how the Booster Club can be of assistance for social events such as: upcoming Recruitment Open House, 11/16/17, ECA Student Fun Nights, Dances and other social events.Discussed using Apps to set up easy ways for Booster Club parent/adult support of social eventsparents easily manage and sign up help with social events. Traci will check on using apps.It was discussed that bringing on students to help with implementation of the appsmay be a helpful option.Volunteers recruited for the Fall Dance for set up, take-down, chaperoning, and food items. Discussed Christmas Party for needy children (Peanut Butter and Jelly and Grandmothers Raising Grandchildren) C. Website Committee– to be headed by Pam Christison, committee tocreate and maintain a Booster Club website in order to comply with APS rulesD. Internship Committee - to be headed by Francie Cordova and Gale Borkenhagen(identifying internship needs/desires of students and coordinating students obtaining internships)Pat suggested he would appreciate ECA specific internships found/createdF. Teacher Support Committee to be headed by Marci HerreraParents/adults who can help teachers with clerical and other administrative tasks, i.e. typing up vocabulary lists, typing up assignments, copying – specific teacher requests,Marci will start with contacting Ms. Ninneman to see what type and quantity of clerical help she has requested. Pat will ask at staff meeting what teachers might need help with. K. Other volunteer business:Discussed and agreed to support Mr. Mulroy, Automotive Class students in membership with SkillsUSADiscussed Designating funds for software, technology& equipment for school Discussed using a virtual platform or Blog to Conduct Community Forums when issues ariseDiscussed Bistro need for next school year (August 2018).Wewill need two volunteers for a team to order and pick up groceries weekly for Bistro since the current volunteer will be leaving the school with her senior.3. Financial Report, Fundraising Ideas& Committee A. Treasurer’s report of funds available by Marci Herrera, Treasurer B. Crowdfunding site set up (Smiths, Target and Amazon, GoFund me funds going directly to school) Decision made to get crowdfunding set up and direct school donations first before embarking on other fundraisersC. Need and will purchase a lock box for Booster Club money to be kept separateD. Suggestion of Box Top collection will ask Sue Estelle at CEC/ECA to helpE. Formation of Committee to lead Fundraising efforts – still looking for committee head - General discussion of ideas which have worked at other schools - Direct appeal for donations of money. - Clothes drop off with Goodwill. - Sell Trash bags. -T-shirt sales at open house and perhaps on our website 4. Other business: Future Activities and Meetings:Discussed setting up Booster Club table to sell T-shirts starting with current ECA/CEC inventory at both ECA Recruitment Open House, Thursday, 11/16/17 and Student Fun Night, Friday, 11/17/17 It was agreed that the next meeting would be Wednesday November 8th 2017 at 5:30pm 5. Adjourn- Meeting adjourned at 6:40pm.Google Sites
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