Accounts & Admin

 Vacancy Announcement

Accountant & Administrator

Company: Drone Link

Location: Malawi Lilongwe

Employment type: Contract

Reports to: Founder / Managing Director

Application deadline: 21 October 2026

About Drone Link

Drone Link is a Malawian company, founded in 2021, that provides drone-based precision agriculture and geospatial intelligence services. We combine drones, GIS, data and digital tools to help farmers, organisations and communities make better decisions. We are growing, and we are looking for a reliable finance and administration professional to help us build strong financial foundations.

Role Summary

We are looking for a detail-oriented Accountant & Administrator to manage our day-to-day accounts, support financial planning and keep the company organised and compliant. You will be the person who keeps our books clean, our taxes on time and our operations running smoothly.

Key Responsibilities

Accounting and bookkeeping

•      Maintain accurate books of account, including recording income, expenses, invoices and receipts

•      Prepare and send client invoices and follow up on payments

•      Process payments, manage petty cash and perform monthly bank reconciliations

•      Prepare monthly management accounts and financial reports

Financial modelling and planning

•      Build and maintain financial models, budgets and cash-flow forecasts

•      Prepare financial information for funding applications, grant proposals and pitch decks

•      Track project budgets and report on spending against grant and donor funds

Tax and compliance

•      Prepare and file tax returns and statutory obligations on time (including Malawi Revenue Authority requirements such as VAT, PAYE and corporate income tax, where applicable)

•      Keep the company’s records ready for audit and donor reporting

•      Keep up to date with changes in tax and regulatory requirements

Administration

•      Maintain filing systems, contracts, company records and registers

•      Support HR administration: staff records, contracts, leave and payroll inputs

•      Manage procurement and supplier records, including equipment and drone-related purchases

•      Support the founder with scheduling, correspondence and meeting follow-up

Requirements

Essential

•      Diploma or degree in Accounting, Finance or a related field

•      At least [2–3] years of relevant experience in accounting and administration

•      Strong knowledge of bookkeeping, financial statements and tax compliance in Malawi

•      Advanced Excel / Google Sheets skills, including building financial models

•      Experience with accounting software (e.g. QuickBooks, Sage, Xero or similar)

•      Strong attention to detail, honesty and good organisation

•      Good written and spoken English

Desirable

•      Professional qualification or progress towards one (e.g. ACCA, CIMA, ICAM membership)

•      Experience with grant or donor financial reporting

•      Experience working in a startup, NGO, agriculture or technology company

•      Comfort with digital tools and learning new software

How to Apply

Complete the online application form 

Please have ready:

•      Your CV

•      A short cover letter

•      Copies of your academic and professional certificates

You can also send questions to info@dronelinkmw.com or +265888321355.

Deadline: 21 October 2026

Only shortlisted candidates will be contacted. Drone Link is an equal opportunity employer, and women are strongly encouraged to apply.