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The Office app also supports premium features that are available with a qualifying Microsoft 365 subscription. Without a subscription, you'll be prompted to purchase a subscription whenever you're trying to access a premium feature. For more information, see What you can do in the Office apps on mobile devices.

The Microsoft Authenticator app helps you sign in to your accounts when you're using two-step verification. Two-step verification helps you to use your accounts more securely because passwords can be forgotten, stolen, or compromised. Two-step verification uses a second step like your phone to make it harder for other people to break in to your account. You can use the Authenticator app in multiple ways:

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Two-step verification: The standard verification method, where one of the factors is your password. After you sign in using your username and password, you can either approve a notification or enter a provided verification code.

You can install the new Office mobile app that combines Word, Excel, and PowerPoint into a single app, and introduces new mobile-centric features to view, edit and share files without the need to switch between multiple apps. Learn more.

Use the Office mobile apps to work from anywhere, just sign in with a free Microsoft Account or a Microsoft 365 work or school account. With a qualifying Microsoft 365 subscription, you'll have access to the app's extra features.

Intune app protection policies (APP) are rules that ensure an organization's data remains safe or contained in a managed app. These policies allow you to control how data is accessed and shared by apps on mobile devices. A policy can be a rule that is enforced when the user attempts to access or move "corporate" data, or a set of actions that are prohibited or monitored when the user is inside the app. A managed app in Intune is a protected app that has Intune app protection policies applied to it and is managed by Intune.

There are several benefits of using Intune app protection policies, including protecting corporate data on mobile devices without requiring device enrollment and controlling how data is accessed and shared by apps on mobile devices.

You can create mobile app management policies for Office mobile apps that connect to Microsoft 365 services. You can also protect access to Exchange on-premises mailboxes by creating Intune app protection policies for Outlook for iOS/iPadOS and Android enabled with hybrid Modern Authentication. Before using this feature, make sure you meet the Outlook for iOS/iPadOS and Android requirements. App protection policies are not supported for other apps that connect to on-premises Exchange or SharePoint services.

MDM, in addition to MAM, makes sure that the device is protected. For example, you can require a PIN to access the device, or you can deploy managed apps to the device. You can also deploy apps to devices through your MDM solution, to give you more control over app management.

Intune app protection policies platform support aligns with Office mobile application platform support for Android and iOS/iPadOS devices. For details, see the Mobile apps section of Office System Requirements.

When apps are used without restrictions, company and personal data can get intermingled. Company data can end up in locations like personal storage or transferred to apps beyond your purview and result in data loss. The arrows in the following diagram show unrestricted data movement between both corporate and personal apps, and to storage locations.

You can use App protection policies to prevent company data from saving to the local storage of the device (see the image below). You can also restrict data movement to other apps that aren't protected by App protection policies. App protection policy settings include:

Any app that has been integrated with the Intune SDK or wrapped by the Intune App Wrapping Tool can be managed using Intune app protection policies. See the official list of Microsoft Intune protected apps that have been built using these tools and are available for public use.

The Intune SDK development team actively tests and maintains support for apps built with the native Android, iOS/iPadOS (Obj-C, Swift), Xamarin, and Xamarin.Forms platforms. While some customers have had success with Intune SDK integration with other platforms such as React Native and NativeScript, we do not provide explicit guidance or plugins for app developers using anything other than our supported platforms.

The end user must have a license for Microsoft 365 Apps for business or enterprise linked to their Microsoft Entra account. The subscription must include the Office apps on mobile devices and can include a cloud storage account with OneDrive for Business. Microsoft 365 licenses can be assigned in the Microsoft 365 admin center following these instructions.

A managed location (i.e. OneDrive) is needed for Office. Intune marks all data in the app as either "corporate" or "personal". Data is considered "corporate" when it originates from a business location. For the Office apps, Intune considers the following as business locations: email (Exchange) or cloud storage (OneDrive app with a OneDrive for Business account).

If a OneDrive administrator browses to admin.onedrive.com and selects Device access, they can set Mobile application management controls to the OneDrive and SharePoint client apps.

Once enabled, the OneDrive and SharePoint apps for iOS/iPadOS and Android are protected with the selected settings by default. An IT Pro can edit this policy in the Microsoft Intune admin center to add more targeted apps and to modify any policy setting.

The policy settings in the OneDrive Admin Center are no longer being updated. Microsoft Intune may be used instead. For more information, see Control access to features in the OneDrive and SharePoint mobile apps.

Multi-identity support allows an app to support multiple audiences. These audiences are both "corporate" users and "personal" users. Work and school accounts are used by "corporate" audiences, whereas personal accounts would be used for consumer audiences, such as Microsoft 365 (Office) users. An app that supports multi-identity can be released publicly, where app protection policies apply only when the app is used in the work and school ("corporate") context. Multi-identity support uses the Intune SDK to only apply app protection policies to the work or school account signed into the app. If a personal account is signed into the app, the data is untouched. App protection policies can be used to prevent the transfer of work or school account data to personal accounts within the multi-identity app, personal accounts within other apps, or personal apps.

PIN prompt

Intune prompts for the user's app PIN when the user is about to access "corporate" data. In multi-identity apps such as Word, Excel, or PowerPoint, the user is prompted for their PIN when they try to open a "corporate" document or file. In single-identity apps, such as line-of-business apps managed using the Intune App Wrapping Tool, the PIN is prompted at launch, because the Intune SDK knows the user's experience in the app is always "corporate".

For iOS/iPadOS devices, even if the PIN is shared between apps from different publishers, the prompt will show up again when the Recheck the access requirements after (minutes) value is met again for the app that is not the main input focus. So, for example, a user has app A from publisher X and app B from publisher Y, and those two apps share the same PIN. The user is focused on app A (foreground), and app B is minimized. After the Recheck the access requirements after (minutes) value is met and the user switches to app B, the PIN would be required.

Intune PIN and a selective wipe

On iOS/iPadOS, the app level PIN information is stored in the keychain that is shared between apps with the same publisher, such as all first party Microsoft apps. This PIN information is also tied to an end user account. A selective wipe of one app shouldn't affect a different app.

Since the PIN is shared amongst apps with the same publisher, if the wipe goes to a single app, the Intune SDK does not know if there are any other apps on the device with the same publisher. Thus, the Intune SDK does not clear the PIN since it might still be used for other apps. The expectation is that the app PIN should be wiped when last app from that publisher will be removed eventually as part of some OS cleanup.

Setting a PIN twice on apps from the same publisher?

MAM (on iOS/iPadOS) currently allows application-level PIN with alphanumeric and special characters (called 'passcode') which requires the participation of applications (i.e. WXP, Outlook, Managed Browser, Viva Engage) to integrate the Intune SDK for iOS. Without this, the passcode settings are not properly enforced for the targeted applications. This was a feature released in the Intune SDK for iOS v. 7.1.12.

Therefore, if a device has applications with Intune SDK for iOS versions before 7.1.12 AND after 7.1.12 from the same publisher (or versions before 14.6.0 AND after 14.6.0), they will have to set up two PINs. The two PINs (for each app) are not related in any way (i.e. they must adhere to the app protection policy that's applied to the app). As such, only if apps A and B have the same policies applied (with respect to PIN), user may set up the same PIN twice.

This behavior is specific to the PIN on iOS/iPadOS applications that are enabled with Intune Mobile App Management. Over time, as applications adopt later versions of the Intune SDK for iOS/iPadOS, having to set a PIN twice on apps from the same publisher becomes less of an issue. Please see the note below for an example. e24fc04721