You can easily share OneNote notebooks stored in OneDrive or SharePoint across your devices or with others. To do so, you will first need to move any notebooks stored on your local device to OneDrive or SharePoint:
Once your notebook is successfully moved, share it with others by selecting File > Share > Share with People; or, if sharing a notebook from an older version of OneNote, select File > Share > Invite People.
Download Shared Onenote Notebook
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Sharing OneNote notebooks allows you to collaborate with others on the same document without having to be in the same room. You can easily share an entire OneNote notebook and edit it with someone else at the same time. This wikiHow will show you how to share a OneNote notebook using Windows 10 or 11, Mac, iPhone, and Android.
OneNote is one of our favourite applications that comes with Office 365. It allows the way that you make notes and organise your work to become a really flexible experience. OneNote gives you the ability to have multiple notebooks that are organised through tabs, pages and subpages. You can drag and drop other documents from Word and Excel in for easy access and if you have a stylus you can handwrite your notes. The application is available across all your devices so it enables a fluid working experience.
You need to invite someone to your shared notebook. You type their email address or their name into the search box and select them. They will then receive an email letting them know that you have shared the notebook with them. Here, you can set whether you want that person to only view the notebook or if you would like them to be able to edit. You can also make sure that they must sign-in before accessing the notebook. You will then get a list of who has access below.
Note pages and notebooks can be shared in numerous different ways. You can upload the notebook to OneDrive, invite people to the notebook via email, or create a sharing link for OneNote to email or message to others.
In my application I want to access all these 7 notebooks which user can access. I tried this using Microsoft Graph as well as the OneNote API but I am only able to access the 5 notebooks owned by the user.
If the notebook was explicitly shared with the current user, it will show up via the OneDrive API using This wouldn't return notebooks that the user organically has access to (i.e. part of a group or sharepoint site they happen to have access to) so this may not be sufficient. That said, assuming you have the proper permission scopes, you may be able to construct a valid URI to open that notebook (please note that this is partially conjecture on my part, I've not had the chance to try this yet).
Conceptually, having a onenote/notebooks/sharedWithMe method makes sense. I can see several scenarios where this would be quite valuable. I would strongly suggest adding this suggestion to the UserVoice site so it can be considered for future revisions.
Students have asked me to share the OneNote notebook, but I am at a loss to understand how to do this easily. I watched a few videos on YouTube, which seemed clear enough, and I tried to ape the steps I saw.
I added the OneNote app to my Canvas shell; In OneNote on my iPad, I logged in to my institution's Canvas LMS so that I could Map the Class Notebook to my Canvas course. But once in Canvas, I see no evidence of this notebook anywhere. When I go into the Canvas settings-->apps, clicking on the OneNote app icon allows me to navigate to the OneNote.com/lti page, where I can get a Consumer Key and Shared Secret (key), and there I see all my OneNote notebooks, and so on. I even made a OneNote notebook for a dummy canvas shell I have (just like you see in this video and this other one), but once in that dummy shell, I log in with my dummy student account, and I can't find the OneNote notebook that I mapped to the shell from in my iPad.
I figured that I could just go to OneDrive and change permissions but since I shared the link, the permission currently rests with anyone who has the link. So, if I remove permissions no one can see it. Suppose in a week, I once again want to share it with someone else, and once again generate the link ... Permissions will be regranted and everyone will be able to see it again.
One of the greatest features of OneNote is that it lets you share all you've amassed in your digital notebook with others. The program offers a way for you to add friends, family, and coworkers to your party planning or presentation notes. With OneNote, you'll never have to juggle converting your work across platforms for others. Now they and you can find it all in one place.
I have been working with OneNote for a while, and today it struck me again: this tool is really helping me a lot. To me, OneNote is a combined notebook and scrapbook: I can write down notes and paste interesting stuff that I found elsewhere. For myself, online and offline. But also shared with my colleagues. So let me tell you what I use and appreciate a lot.
OneNote shared notebooks are a lite version of more robust collaboration tools, which can be just what you need for simple projects and basic sharing. Learn more about using OneNote to get your production off the ground:
As you noticed, you can have multiple accounts linked into a single OneNote. That makes OneNote application your Hub of Notebooks. Using OneNote App you can edit/co-author/ink/paste into notebooks extremely easily.
If I point the flow to read from a shared notebook in One Note, which is the scenario I would like to automate, I can see the item in the "Notebook Key" dropdown but when I try to select the Section, I get the following error: "Could not retrieve values. Error; the requested notebook or section may have been deleted or is otherwise inaccessible."
I was able to upload the onenote files onto the box only when they arrived there then they became a file of nothing. My company is trying to use the box to upload onenote files to the box.com so that people from all over can open those onenote files from anywhere with no problem. I did notice that it really did not like .one file format and I was wondering if onenote was compatable in anyway since I have synced onenote files onto box and tried to get them off and it came back out unreadable.
Just wanted to confirm you haven't seen conflict errors with this? It seems like this would be ripe for having conflicts, especially since OneDrive doesn't let you save the 'full onenote' file locally, it only saves a stub file on the local computer.
so is the notebook you have setup in the sync folder on your desktop linked as a shared notebook? When I did this I has no sync icon next to the notebook. I am worried that changes done through box will work not or differently than the inbuild sync of OneNote when I am collaborating with colleagues and their box synced desktop OneNote.
Yes, the shared notebooks are accessed through Box sync. Each notebook has the sync icon next to it and all of our updates show up. If you're not seeing the sync icon next to the folder, that tells me you're notebooks are not syncing.
When I create a notebook into my box folder it is not a multiuser notebook and thus does not get the syncing green button. Also a collegue then opening the notebook in his box folder on his dropbox also does not have a syncing green icon. The moment we both work on the same note OneNote shows a copy of the file as box.org does create a sync issue copy.
To share it in Box, you need to have Box Sync loaded on your computer. Then I select Share On > Network. In step 3, I click browse and select the Box Sync folder, and the OneNote folder that I setup on Box. That Box folder is shared with everyone working on the project.
Once your notebook is created, it will be automatically shared with your Microsoft family. Whatever you choose to add to your family notebook, it will be in one place that everyone in your family can access.
Step 3: Enter the name or email ID of the people you want to share the notebook with. Right next to it in the drop-down menu, choose whether you want these users to edit or just view.
Step 3: From the pop-up modal, enter the name or email ID of the people you want to share the notebook with. Right next to it in the drop-down menu, choose whether you want these users to edit or just view.
Step 3: In the pop-up modal, enter the name or email ID of the people you want to share the notebook with. Right next to it in the drop-down menu, choose whether you want these users to edit or just view.
Whether you want to share a single note or an entire notebook, Microsoft OneNote provides you with options. You may want to show a note to a coworker as a reference or have them collaborate on a notebook with you.
For a notebook, click File > Share and choose Share with People on the left. Then add the name or email address and optionally a message. On the upper right, use the drop-down to choose edit or view for permissions. Click Share.
For a link to the notebook, click File > Share and pick Get a Sharing Link on the left. Then click either Create a view link or Create an edit link per your preference. The link you choose will display in the corresponding box.
In OneNote on Mac, you have the option to share an entire notebook or a copy of an individual note. To view your options, click the Share button on the top right of the OneNote window or File > Share from the menu bar.
Copy Link to Notebook: If you pick this option, you can share a link to the notebook yourself. Select a View-Only or View and Edit version for the link. Then, copy the link in the pop-up window that displays.
You can invite people to a notebook via email or copy a link to share it differently. Either click the Share button on the top right or File > Share > Share With People from the menu. ff782bc1db