So, I installed "Backup and Sync" (the replacement for deprecated "Google Drive for PC") and created an MS Word Doc in the drive folder. I understand that I can edit this word doc from any PC where I have set up and synced my docs using "Backup and Sync".
No, it is not entirely possible to do so, although you can use the modified copy and download it in Microsoft Word format and re-uploading it to Google Drive. However, you risk having unexpected formatting changes made to your document, but it would not be too much of a problem if the document only contains plain text.
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It is made by Google so it's completely safe so you can just go ahead and click on the install button. Go back on to your Google Drive page in the web and double click on the Microsoft Word file you want to open and it will open it as if it is a Google Docs file without duplicating it.
My impression when doing this is that the word document can be shared, but that any changes made to the word document are not saved across platforms and you do not seem to have the ability to have multiple users changing the document as you do with a real google document.
The choice between Google at IU My Drive and Microsoft OneDrive at IU isn't simple when considering screen reader accessibility. There are pros and cons to both, which can differ depending on the screen reader and browser combination used.
Functionality is highly dependent on the screen reader used, and Google Docs requires enabling screen reader support in your account settings. To activate full functionality with refreshable Braille displays in Google Docs, you must enable Braille support by using the keyboard shortcut Ctrl-Alt-h (Windows) or Command-Option-h on macOS.
Microsoft Word Online has a number of keyboard interactions that may conflict with the keyboard commands used with VoiceOver. Alternate methods of doing those tasks may need to be used, such as navigating through the ribbon rather than using the keyboard shortcut.
Google My Drive and associated applications also have keyboard interactions that conflict with the keyboard commands used with VoiceOver. These can be used by ignoring the next key press by using Ctrl-Opt-Tab first, allowing the keyboard command to be activated without VoiceOver interference.
All of the products require specialized keyboard shortcuts to effectively use them with any screen reader. It will take some time to become familiar with when to use those specialized keyboard shortcuts versus standard screen reader navigation methods.
Google My Drive and Google Docs have their own custom keyboard shortcuts, which may be less familiar to some people. However, fewer shortcuts are needed overall, when compared to OneDrive and Word Online.
Locating and sharing files while using a screen reader is fairly straightforward in both OneDrive and Google My Drive. Files can be shared and document permission settings can be identified and changed from the cloud drive (OneDrive or Google My Drive) and from within a document (Word Online or Google Docs).
One difference between the Microsoft and Google options is the type of sharing permissions. Microsoft offers only editing or viewing permissions while Google allows editing, viewing, or commenting options.
OneDrive allows documents to be opened in the desktop version of the software, which may be the preferred method for some screen reader users. For example, a Word document can be opened either with Word Online or the desktop Word application.
Google My Drive doesn't offer a true desktop experience; however, you can work on documents offline if they have previously been set up for offline editing. This is useful if you may be working somewhere with limited or no internet access. Once you are reconnected to the internet, your changes will be saved to the online version of the document.
While not strictly a screen reader issue, the transferability of documents from a cloud storage service to a local copy may also be important if you frequently download documents from cloud storage to your local machine. Transferability in this case specifically refers to downloading a local copy to your preferred word processing or other application.
Documents downloaded with OneDrive are compatible with Microsoft 365 applications, and should retain most formatting. Documents downloaded from Google My Drive may require edits to the formatting once opened in a desktop application. Most of the formatting edits will likely be cosmetic.
Microsoft Office (O365) is a web-based software suite that provides students, faculty, and staff online access to Microsoft applications including Word, Outlook (email), Excel, PowerPoint, Teams, Forms, and more. O365 also provides premium spam and malware protection and One Drive for Business (including 1 TB of OneDrive storage).
You can use your UHCL O365 accounts on your personal devices, including desktop computers and mobile devices. You can use the Office 365 Pro Plus Desktop version on up to 5 personal PCs or Macs per user. You can also use Office Mobile Apps on up to 5 tablets and five smartphones per user. If you attempt to exceed your limit on devices, Office automatically sign you out of the device you used the longest time ago.
Microsoft Word is the leading word processing application for education, business, and personal use. We recommend the following resources as means of getting started with or increasing your proficiency with Word:
UHCL uses Microsoft Outlook for our institutional email system. With Outlook, your UHCL emails are available both on and off campus, from any number of devices, including smart phone, tablets, laptops, and desktop computers. We recommend the following resources as means of getting started with or increasing your proficiency with Outlook:
As described on Microsoft's web site, "Microsoft Excel is the industry leading spreadsheet software program, as well as a powerful data visualization and analysis tool." With Excel, users can create, share, and work collaboratively on tasks that require working with numerical data, data analysis, and data-driven reporting and decision-making. We recommend the following resources as means of getting started with or increasing your proficiency with Excel:
As described on Microsoft's web site, "Microsoft Teams is the ultimate messaging app for your organization - a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone."
If you want to communicate with peers outside of our organization, you'd need a Listserv, right? Not anymore - Microsoft Teams is available to anyone and everyone, even if they don't have access to Microsoft Office 365. Here's a quick guide on how to invite people to your team.
As described on Microsoft's web site, "Microsoft Forms is a basic, lightweight app intended to quickly collect information via surveys and quizzes." OIT has begun using Forms extensively to create request and contact forms, and to conduct short surveys and polls that don't require the advanced features of Qualtrics. We recommend the following resources as means of getting started with or increasing your proficiency with Forms:
Microsoft Word is a word processing program that allows for the creation of both simple and complex documents. With Office 365, you are able to download the application to your hard drive and will also have access to the online version. The online version gives you the capability to share and collaborate with others on your files in real-time. 152ee80cbc
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