In Microsoft Teams, users can record their Teams meetings, webinars, and town halls to capture audio, video, and screen sharing activity. The recording happens in Microsoft 365 and is saved to OneDrive or SharePoint, which must be enabled for the user.
There's also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and review important discussion items in the transcript. For more information about transcription and captions, read Configure transcription and captions for Teams meetings.
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External participants can't record meetings except when it's a Teams policy-based compliance recording. If an external Teams user that's enabled for compliance recording joins a meeting or call hosted by your organization, the other organization records that meeting or call for compliance purposes, regardless of the Meeting recording setting in your organization. Presenters in that meeting can remove the external participant from the meeting if they don't want the recordings captured by the other organization.
You can use the Microsoft Teams admin center or PowerShell to set a Teams meeting policy to control whether users' meetings can be recorded. Both the meeting organizer and the recording initiator need to have recording permissions to record the meeting.
Many users use meetings and calls interchangeably depending on their needs. We recommend that you check your call recording policy settings as well. If the settings are different for meetings and calls, it might cause confusion for your users.
Before enabling this policy, make sure you check your chosen policy for the attendance report. To learn more about the attendance report, see Attendance report for meetings and webinars in Microsoft Teams.
The following user types are auto consented for recording without any participant interaction. They get a recording notification, and their consent data is logged as 'not applicable' or 'auto consent':
The -ExplicitRecordingConsent parameter in the CsTeamsMeetingPolicy cmdlet controls whether meetings created by organizers with this assigned policy require participants to provide explicit consent for recordings.The following table shows the behaviors of the settings for the -ExplicitRecordingConsent parameter:
There are two ways for you to view consent data. The first way is in the Teams meeting attendance and engagement report. The second is with the Added information about meeting participants filter in the Teams meeting audit logs in Purview. Consent data is in the audit logs regardless of your policy that manages the attendance and engagement report or your users' option for tracking attendance. To learn more about audit logs in Purview, see Audit log activities.
In PowerShell, the -ChannelRecordingDownload parameter in Set-CsTeamsMeetingPolicy controls if channel members can download meeting recordings. This is done by controlling which folder recordings are stored in.
This setting provides you with a simple tool that reduces the number of storage older recordings use. OneDrive and SharePoint monitor the expiration setting on all meeting recordings and automatically move recordings to the recycle bin on their expiration date.
This setting controls whether or not meeting recordings automatically expire. After turning on Meetings automatically expire, you'll get the option to set the Default expiration time, measured in days. Meeting recordings have a default expiration time of 120 days.
File retention takes precedence over file deletion. A Teams meeting recording expiration policy can't delete a Teams meeting recording with a Purview retention policy until after the retention period is completed. For example, if you have a Purview retention policy that says a file will be kept for five years and a Teams meeting recording expiration policy set for 60 days, the Teams meeting recording expiration policy permanently deletes the recording after five years.
If you have a Teams meeting recording expiration policy and Purview deletion policy with different deletion dates, the file is deleted at the earliest of the two dates. For example, if you have a Purview deletion policy that says a file will be deleted after one year and a Teams meeting recording expiration set for 120 days, the Teams meeting recording expiration policy will delete the file after 120 days.
Users can manually delete their recordings before the expiration date unless there's a Purview retention policy that prevents it. If a user manually deletes a recording that's still in the retention period, the recording is held in the Preservation Hold library. However, the recording shows as deleted to the end user. To find out more, see Learn about retention for SharePoint and OneDrive.
On the expiration date, the recording is moved into the recycle bin and the expiration date field is cleared. If a user recovers a recording from the recycle bin, the meeting expiration setting doesn't delete it again.
Usually, the recording is deleted within a day after the expiration date but in rare instances could take as long as five days. The file owner receives an email notification when the recording expires and is directed to the recycle bin if they want to recover the recording.
If you don't enter a privacy and security URL in Teams meeting settings or PowerShell, we display the Microsoft Entra ID's privacy policy. For more information on Microsoft Entra ID's privacy policy, see Add your organization's privacy info using Microsoft Entra ID. If there's no Microsoft Entra ID, we display the Microsoft Privacy policy.
Teams meeting recordings are stored in OneDrive and SharePoint storage. The location and permissions depend on the type of meeting and the role of the user in the meeting. Users that have full edit rights on the video recording file can change the permissions and share it later with others as needed.
The size of a one-hour recording is 400 MB. Make sure you understand the capacity required for recorded files and have sufficient storage available in OneDrive and SharePoint. Read Set the default storage space for OneDrive and Manage SharePoint site storage limits to understand the base storage included in the subscription and how to purchase more storage.
If a meeting recording can't be uploaded to OneDrive and SharePoint, it's temporarily available for download from the meeting chat for 21 days before it gets deleted. This might happen if the upload destination exceeds its quota or has file uploads restricted. If the chat is deleted, then the recording is also deleted.
In the Run diagnostic pane, enter the URL of the meeting in the URL of the meeting that was recorded field (usually found in the meeting invitation) and the date of the meeting in the When was the meeting recorded? field and then select Run Tests.
Note that a recording will expire and be automatically deleted after a set period of time. The amount of time it's available is set by your admin, but you can change or remove the expiration date of any given recording. For more info, see Record a meeting in Teams.
If your org is still using Microsoft Stream (not OneDrive and SharePoint) to store recordings and you are a meeting owner, you can change permissions and allow people without access to view a meeting recording.
If you weren't the person who recorded or organized the meeting, you can still share the recording with people weren't invited to the meeting. However, the meeting organizer or the the meeting recorder will need to approve your share action before other people will get access.
A recording will expire and be automatically deleted after a set period of time. The length of time it's available is set by your admin, but you can change the expiration date of any given recording. For more info, see Manage the expiration of a meeting recording.
Meeting recordings won't capture whiteboards, annotations, shared notes or content shared in the stage view by apps, and also won't include videos or animations embedded in PowerPoint Live presentations.
Anyone who meets the following criteria can start or stop a recording, even if the meeting organizer isn't present, as long as the meeting organizer has their cloud recording policy setting turned on.
Your admin's settings determine a recording's expiration. If your recording is set to expire, you'll see a message indicating that when the recording pops into the meeting chat after the meeting ends.
The owner of the recording will get an email when it expires. At that point, they'll have up to 90 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.
As of August 2021, Teams meeting recordings will no longer be saved to Microsoft Stream. Moving forward, all meeting recordings will be saved to OneDrive and SharePoint. Your organization might already have made this change.
Here you can still access Stream Classic until it is retired by Microsoft at the end of March 2024. ISG Apps Service Management are finalising procedures to support you to save any videos you manually uploaded to Steam Classic and need to keep. Resources will be published in November / December 2023, allowing you three months to save your video content to Stream on SharePoint.
Microsoft Stream, which is part of Microsoft 365, is a video creation and collaboration service available to users at the University of Edinburgh. As of March 2024, Stream Classic will be retired and accessing using this feature will now be under Stream on Sharepoint.
Stream Classic retirement will mean all content remaining on this platform will be automatically deleted by Microsoft. Steps have been taken to make those who have continued to save content on Stream Classic aware of this change and have encouraged recordings to be made within Stream on Sharepoint. Additionally, all Teams meeting recordings have been automatically saved to Stream on Sharepoint since 2021. 152ee80cbc
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