Download Address List

An address list is a collection of mail-enabled recipient objects in Exchange Online. Address lists are based on recipient filters. You can filter by recipient type (for example, mailboxes and mail contacts), recipient properties (for example, Company or State or Province), or both. Address lists aren't static; they're updated dynamically. When you create or modify recipients in your organization, they're automatically added to the appropriate address lists. These are the different types of address lists that are available:

Global address lists (GALs): The built-in GAL that's automatically created by Exchange Online includes every mail-enabled object in the organization. You can create additional GALs to separate users by organization or location, but a user can only see and use one GAL.

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Address lists: Address lists are subsets of recipients that are grouped together in one list, which makes them easier to find by users. Exchange Online comes with several built-in address lists, and you can create more based on you organization's needs.

Offline address books (OABs): OABs contain address lists and GALs. OABs are used by Outlook clients in cached Exchange mode to provide local access to address lists and GALs for recipient look-ups. For more information, see [Offline address books in Exchange Online].

Precanned recipient filters or custom recipient filters identify the recipients that are included in address lists and GALs. For more information, see Recipient filters for address lists in Exchange Online PowerShell.

By default, Exchange Online comes with five built-in address lists and one GAL. These address lists are described in the following table. Note that by default, system-related mailboxes like arbitration mailboxes and public folder mailboxes are hidden from address lists.

An Exchange Online organization might contain thousands of recipients, so the built-in address lists could become quite large. To prevent this, you can create custom address lists to help users find what they're looking for.

For most day-to-day activities, employees at Fourth Coffee don't communicate with employees at Contoso, Ltd. Therefore, to make it easier for employees to find recipients who exist only in their division, you can create two new custom address lists: one for Fourth Coffee and one for Contoso, Ltd. However, if an employee is unsure about where recipient exists, they can search in the GAL, which contains all recipients from both divisions.

Although address lists are useful tools for users, poorly planned address lists can cause frustration. To make sure that your address lists are practical for users, consider the following best practices:

An address list is a collection of mail-enabled recipient objects from Active Directory. Address lists are based on recipient filters, and are basically unchanged from Exchange 2010. You can filter by recipient type (for example, mailboxes and mail contacts), recipient properties (for example, Company or State or Province), or both. Address lists aren't static; they're updated dynamically. When you create or modify recipients in your organization, they're automatically added to the appropriate address lists. These are the different types of address lists that are available:

Global address lists (GALs): The built-in GAL that's automatically created by Exchange includes every mail-enabled object in the Active Directory forest. You can create additional GALs to separate users by organization or location, but a user can only see and use one GAL.

Address lists: Address lists are subsets of recipients that are grouped together in one list, which makes them easier to find by users. Exchange comes with several built-in address lists, and you can create more based on you organization's needs.

Recipient filters identify the recipients that are included in address lists and GALs. There are two basic options: precanned recipient filters and custom recipient filters. These are basically the same recipient filtering options that are used by dynamic distribution groups and email address policies. The following table summarizes the differences between the two filtering methods.

By default, Exchange comes with five built-in address lists and one GAL. These address lists are described in the following table. Note that by default, system-related mailboxes like arbitration mailboxes and public folder mailboxes are hidden from address lists.

An Exchange organization might contain thousands of recipients, so the built-in address lists could become quite large. To prevent this, you can create custom address lists to help users find what they're looking for.

You can also create address lists under other address lists. For example, you can create an address list that contains all recipients in Manchester, and you can create another address list under Manchester named Sales that contains only sales people in the Manchester office. You can also move address lists back to the root, or under other address lists after you've created them. For more information, see Use the Exchange Management Shell to move address lists.

Use a naming convention and location hierarchy for your address lists so users can immediately tell what the list is for (which recipients are included in the list). If you have difficulty naming your address lists, create fewer lists and remind users that they can find anyone in your organization by using the GAL.

If the address list contains a large number of recipients (our recommendation is more than 3000), you should use the Exchange Management Shell to update the address list (not the EAC). For more information, see Update address lists.

There are many keys to a successful mailing: knowing what your message is, knowing who your audience is, and getting your message delivered to your audience. If you do not already have an address list for your message, then you need to put together, buy, or rent a mailing list.

The Postal Service does not keep a database of residential or business customers and does not sell address lists. However, the Postal Service has products and services that help mailers check and standardize their addresses(for instance, whether 123 MAIN is a ST, AVE, or DR) and keep their lists up to date (for example, providing ancillary services to let mailers know if addressees have moved).

There are companies that collect and sell information about consumers and businesses. You can buy or rent a mailing list from those companies. Look in the yellow pages under "lists" or "mailing lists" or do an on-line search for list providers in your area.

Anyway, I just wondered if there is any way to delete the bad entries? Or delete the whole table of address lists and start over? That would be OK now, since I have very little in there - but not a good solution long term. And I could just leave them - but that seems messy too.

As an administrator, you can create groups of email addresses and domains called address lists. Address lists let you apply Gmail settings to specific email addresses or domains. Use an address list when you want to exclude select addresses or domains from settings, or apply settings to messages from or to select addresses or domains

Use the Search feature to locate one or more addresses in a long address list. You can add, edit, or delete list entries when you have a search query in the search box. Changes that don't match the search criteria appear only after you clear the search criteria.

Some settings apply address lists to incoming mail, for example Spam and Blocked senders. Some settings apply address lists to incoming and outgoing mail, for example Restrict delivery. Compliance and routing rules let you choose to apply settings to incoming mail, outgoing mail or both.

For incoming mail, Gmail checks if the From: sender address matches any addresses or domains in the address lists. Gmail doesn't use the Return-Path: address for address list matching. The From: sender address is typically what's displayed as the sender address in your email inbox. The Return-Path: address is only displayed in the message header.

Gmail checks each recipient independently. If a recipient matches, the rule applies only to the copy of the message destined for that recipient. For example, if a TLS setting address list includes admin@solarmora.com but not help@solarmora.com, only the copy destined for admin@solarmora.com requires TLS.

If you add your domain to an address list, settings that use the list are applied to your entire domain. To manage delivery of internal messages, we recommend adding individual email addresses to the list, instead of your domain.

For example, these addresses are treated as the same when matching to an address list: admin@solarmora.com, a.d.m.i.n@solarmora.com, admin@support.solarmora.com, Admin@Solarmora.com.

Sender authentication is turned on by default for new address list entries. We don't recommend turning off sender authentication for address list entries. To change the authentication requirement for a sender: 2351a5e196