Minutes, also known as minutes of meeting (abbreviation MoM), protocols or, informally, notes, are the instant written record of a meeting or hearing. They are also known as a written account of what transpired during a meeting. They describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the activities.
Minutes may be created during the meeting by a typist or court reporter, who may use shorthand notation and then prepare the minutes and issue them to the participants afterwards. Alternatively, the meeting can be audio recorded, video recorded, or a group's appointed or informally assigned secretary may take notes, with minutes prepared later. Many government agencies use minutes recording software to record and prepare all minutes in real-time.
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Minutes are the official written record of the meetings of an organization or group. They are not transcripts of those proceedings. Using Robert's Rules of Order Newly Revised (RONR), the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.[2][3][4] The organization may have its own rules regarding the content of the minutes.
For most organizations or groups, it is important for the minutes to be terse and only include a summary of the decisions.[2] A verbatim report (transcript) is typically not useful. Unless the organization's rules require it, a summary of the discussions in a meeting is neither necessary nor appropriate.[2]
The minutes of certain groups, such as a corporate board of directors, must be kept on file and are important legal documents.[5][6][7] Minutes from board meetings are kept separately from minutes of general membership meetings within the same organization.[8] Also, minutes of executive sessions may be kept separately.[9] Committees are not required to keep formal minutes although less formal notes may be taken.[10] For committees, their formal records are the reports submitted to their parent body.
The format of the minutes can vary depending on the standards established by an organization, although there are general guidelines.[11][12][13] Robert's Rules of Order contains a sample set of minutes.[14]
Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order.[15]
Since the primary function of minutes is to record the decisions made, all official decisions must be included. If a formal motion is proposed and seconded, then (regardless whether it passes) this is recorded.[16] The voting tally may also be included.[17] The part of the minutes dealing with a routine motion might note merely that a particular motion was "moved by Ann and passed". It is not strictly necessary to include the name of the person who seconds a motion.[16] Where a tally is included, it is sufficient to record the number of people voting for and against a motion,[17] but requests by participants to note their votes by name may be allowed. If a decision is made by roll-call vote, then all of the individual votes are recorded by name.[17] If it is made by general consent without a formal vote, then this fact may be recorded.
Minutes are sometimes submitted by the person who is responsible for them (often the secretary) at a subsequent meeting for review. The traditional closing phrase is "Respectfully submitted" (although this is no longer common), followed by the officer's signature, his or her typed (or printed) name, and his or her title.[19][20] That closing phrase developed from "respectively submitted", expressing a claim that the order in which the various events are recorded in the minutes matches the order in which they occurred during the actual meeting.
Usually, one of the first items in an order of business or an agenda for a meeting is the reading and approval of the minutes from the previous meeting. If the members of the group agree (usually by unanimous consent) that the written minutes reflect what happened at the previous meeting, then they are approved, and the fact of their approval is recorded in the minutes of the current meeting.[21] If there are significant errors or omissions, then the minutes may be redrafted and submitted again at a later date. Minor changes may be made immediately using the normal amendment procedures, and the amended minutes may be approved "as amended".[21] It is normally appropriate to send a draft copy of the minutes to all the members in advance of the meeting so that the meeting is not delayed by a reading of the draft.[19]
The FOMC holds eight regularly scheduled meetings during the year and other meetings as needed. Links to policy statements and minutes are in the calendars below. The minutes of regularly scheduled meetings are released three weeks after the date of the policy decision. Committee membership changes at the first regularly scheduled meeting of the year.
FOIA
The FOMC makes an annual report pursuant to the Freedom of Information Act. The FOMC FOIA Service Center provides information about the status of FOIA requests and the FOIA process.
The Board of Regents (BOR) for Higher Education is the governing body for CSCU. Meetings are open to the public, and agendas posted in accordance with state law. Agendas and minutes are provided for information purposes and subject to change.
Regular meetings are held at 6 pm in the Apex Town Hall Council Chamber (2nd Floor). Town Council agendas are typically available on the Thursday prior to each meeting. Contact the Office of the Town Clerk for assistance regarding agendas and minutes for Town Council meetings.
The Office of the Town Clerk serves as the official record keeper for actions of the Apex Town Council and continuously seeks ways to improve efficiency - transparency, resident engagement, and exceptional customer service is our top priority!
When you buy aMicrosoft 365 FamilyorMicrosoft 365 Personalsubscription, your purchase includes60 minutes of free Skype callsto mobiles and landlines every month, inmore than 60 countries worldwide. You can enjoy using the inclusive Skype minutes with the Microsoft account that you have associated with your Microsoft 365 subscription.
The subscription does not cover calls to non-geographic numbers or special numbers. Skype is not a replacement for your telephone and should not be used for emergency calling. There are some circumstances which limited emergency calling is supported over Skype,learn more.
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This tool permits the user to convert latitude and longitude between decimal degrees and degrees, minutes, and seconds. For convenience, a link is included to the National Geodetic Survey's NADCON program, which allows conversions between the NAD83 / WGS84 coordinate system and the older NAD27 coordinate system. NAD27 coordinates are presently used for broadcast authorizations and applications.
Engage Longmont is our new online engagement platform! The City of Longmont encourages and welcomes its residents to be involved in all aspects of city government. Getting involved begins with a click. Visit Engage Longmont and click on what interests you, and get started today.
The easiest way is to go to the Agenda Management Portal so that you can click directly on the item you are interested in and it takes you directly to that point in the video so you do not have to search by fast forwarding and rewinding a video.
Official City Council minutes are archived permanently in the City's electronic records management system and are accessible to the public via the City's Public Records Portal. With the City's new Agenda Management Portal, staff is now also able to publish approved minutes for Council meetings alongside the agendas and videos for better transparency while, of course, still archiving them for permanent record in our records system. This new process of publishing on the Agenda Management Portal began in the Fall of 2020 and thus any minutes for meetings prior to this time would be found in the Public Records Portal only.
NOTE: The City is currently transitioning to a new Records Management System. If you cannot find the set of minutes you are looking for, please call the City Clerk's office at 303-651-8649 and we will be happy to send them to you until our transition is complete and updated.
Special meeting of the Calvert County Board of County Commissioners - May 29, 2024. Click on the "Media" link to the right to view the agendas, minutes, video archive, and live broadcast of the Calvert County Board of County Commissioners meeting.
Regular meeting of the Calvert County Board of County Commissioners - May 21, 2024. Click on the "Media" link to the right to view the agendas, minutes, video archive, and live broadcast of the Calvert County Board of County Commissioners meeting.
The regular meeting of the Calvert County Board of County Commissioners is scheduled for May 14, 2024. Click on the "Media" link to the right to access agendas, minutes, video archives, and live broadcasts of the meeting. 152ee80cbc
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