# Privacy Policy
Last updated: June 05, 2026
This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.
We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.
---
## Interpretation and Definitions
### Interpretation
The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
### Definitions
For the purposes of this Privacy Policy:
- **Account** means a unique account created for You to access our Service or parts of our Service.
- **Affiliate** means an entity that controls, is controlled by, or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
- **Application** refers to DocSheet, the software program provided by the Company.
- **Company** (referred to as either "the Company", "We", "Us" or "Our" in this Privacy Policy) refers to DocSheet.
- **Country** refers to: Egypt
- **Device** means any device that can access the Service such as a computer, a cell phone or a digital tablet.
- **Personal Data** (or "Personal Information") is any information that relates to an identified or identifiable individual. We use "Personal Data" and "Personal Information" interchangeably unless a law uses a specific term.
- **Service** refers to the Application.
- **Service Provider** means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
- **Usage Data** refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
- **You** means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.
---
## Collecting and Using Your Personal Data
### Types of Data Collected
#### Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
#### Usage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device's unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.
### Use of Your Personal Data
The Company may use Personal Data for the following purposes:
- **To provide and maintain our Service**, including to monitor the usage of our Service.
- **To manage Your Account:** to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
- **For the performance of a contract:** the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
- **To contact You:** To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
- **To provide You** with news, special offers, and general information about other goods, services and events which We offer that are similar to those that you have already purchased or inquired about unless You have opted not to receive such information.
- **To manage Your requests:** To attend and manage Your requests to Us.
- **For business transfers:** We may use Your Personal Data to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
- **For other purposes:** We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.
We may share Your Personal Data in the following situations:
- **With Service Providers:** We may share Your Personal Data with Service Providers to monitor and analyze the use of our Service, to contact You.
- **For business transfers:** We may share or transfer Your Personal Data in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
- **With Affiliates:** We may share Your Personal Data with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy.
- **With business partners:** We may share Your Personal Data with Our business partners to offer You certain products, services or promotions.
- **With other users:** If Our Service offers public areas, when You share Personal Data or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
- **With Your consent:** We may disclose Your Personal Data for any other purpose with Your consent.
### Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.
We apply different retention periods to different categories of Personal Data based on the purpose of processing and legal obligations:
- **Account Information** — User Accounts: retained for the duration of your account relationship plus up to 24 months after account closure.
- **Customer Support Data** — Support tickets and correspondence: up to 24 months from the date of ticket closure. Chat transcripts: up to 24 months for quality assurance purposes.
- **Usage Data** — Application usage statistics: up to 24 months. Server logs (IP addresses, access times): up to 24 months for security monitoring.
### Transfer of Your Personal Data
Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.
### Delete Your Personal Data
You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You. You may update, amend, or delete Your information at any time by signing in to Your Account and visiting the account settings section. You may also contact Us to request access to, correct, or delete any Personal Data that You have provided to Us.
### Disclosure of Your Personal Data
#### Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
#### Law Enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
#### Other Legal Requirements
The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of the Company
- Prevent or investigate possible wrongdoing in connection with the Service
- Protect the personal safety of Users of the Service or the public
- Protect against legal liability
### Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially reasonable means to protect Your Personal Data, We cannot guarantee its absolute security.
---
## Medical Disclaimer and Scope of Service
> **Important Notice:** DocSheet is a clinical history collection tool and does not provide medical advice, diagnosis, or treatment of any kind.
### No Medical Treatment Provided
DocSheet is designed exclusively as a digital tool to assist healthcare professionals in collecting and organizing patient medical history information. The Application does not provide, and is not intended to provide, any form of medical treatment, medical advice, clinical diagnosis, or therapeutic recommendations.
The Application serves solely as a documentation and history-collection aid for licensed healthcare providers. All medical decisions, diagnoses, and treatment plans remain entirely within the professional judgment and responsibility of the qualified healthcare professional using the Service.
### No Access to Patient Data by the Company
DocSheet does not access, review, monitor, or process the clinical content of patient medical history data entered into the Application. Specifically:
- The Company has no access to any patient health information, medical records, or clinical notes collected through the Application.
- Patient data entered by healthcare professionals through the Application is not transmitted to, stored by, or reviewed by the Company for any purpose.
- The Company does not use patient medical history data for any commercial, research, or analytical purpose.
- The responsibility for storing, securing, and managing patient data lies solely with the healthcare professional or institution using the Service.
### Responsibility of Healthcare Professionals
By using DocSheet, the healthcare professional using the Service acknowledges and agrees that:
- They are solely responsible for the accuracy, completeness, and appropriate use of any patient information collected through the Application.
- The Application does not replace professional medical judgment, clinical training, or applicable standards of care.
- It is the responsibility of the healthcare professional to ensure compliance with all applicable laws and regulations governing patient data privacy and medical record-keeping in their jurisdiction.
- The Company bears no responsibility for any clinical outcomes, medical decisions, or patient care resulting from the use of the Application.
### No Doctor-Patient Relationship
Use of the Application does not create a doctor-patient relationship between the Company and any patient whose information is collected through the Service. The Company is a software provider only and has no involvement in the clinical care of any individual.
---
## Children's Privacy
Our Service does not address anyone under the age of 16. We do not knowingly collect personally identifiable information from anyone under the age of 16. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 16 without verification of parental consent, We take steps to remove that information from Our servers.
---
## Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
---
## Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.
---
## Contact Us
If you have any questions about this Privacy Policy, You can contact us:
- By email: <moatasemmohamed39@gmail.com>