Last Updated: August 24, 2025

INTRODUCTION

Docent: Art Identifier (“Docent”, “we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

By using Docent, you agree to the collection and use of information in accordance with this policy.

INFORMATION WE COLLECT

Information You Provide Directly

- Account Information: email address and display name when you create an account

- Profile Information: optional profile photo and display name you choose to provide

- Artwork Images: photos you take or upload for artwork identification

- Collections Data: artwork collections and favorites you create within the app

Information Collected Automatically

- Usage Data: how you interact with the app, including features used and time spent

- Device Information: device type, operating system version, and unique device identifiers

- Authentication Tokens: secure tokens for maintaining your signed-in state

Information from Third-Party Services

- Apple Sign In: Apple ID and associated email (which may be a relay email) if you sign in with Apple

- RevenueCat: subscription status and purchase history for premium features

- Firebase Services: analytics and crash reporting data to improve app performance

HOW WE USE YOUR INFORMATION

- Provide Core Services: enable artwork identification and analysis features

- Maintain Your Account: authenticate you and provide personalized experiences

- Store Your Data: save your artwork history, collections, and preferences

- Process Subscriptions: manage premium subscriptions and features

- Improve Our Services: analyze usage patterns to enhance functionality

- Communicate With You: send important updates about your account or the service

- Ensure Security: detect and prevent fraud or unauthorized access

DATA STORAGE AND SECURITY

Where Your Data Is Stored

- Firebase Cloud Firestore: account data, artwork history, and collections

- Firebase Storage: uploaded images for artwork analysis

- Local Device Storage: cached data for offline access and performance

Data Retention

- Account Data: retained as long as your account is active

- Artwork Images: automatically deleted from our servers after 24 hours of processing

- Deleted Accounts: data removed within 30 days of account deletion request

Security Measures

- Encrypted data transmission (HTTPS/TLS)

- Secure authentication via Firebase Auth

- Access controls limiting data access to authorized personnel only

- Regular security audits and updates

DATA SHARING AND DISCLOSURE

We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:

Service Providers

- Google Cloud Services: AI-powered artwork analysis

- Firebase (Google): authentication, database, and storage services

- RevenueCat: subscription management

- SerpAPI: enhanced artwork identification (images are processed but not stored)

Legal Requirements

- We may disclose your information if required by law or in response to valid requests by public authorities.

Business Transfers

- In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

YOUR RIGHTS AND CHOICES

Access and Portability

- Access your personal information in the app’s profile settings and export your artwork collection data.

Correction

- Update your profile information at any time through the Edit Profile feature.

Deletion

- Request deletion of your account and associated data by contacting jake@straysocietyworld.com.

Opt-Out

- Opt out of marketing communications (we send very few).

- Disable analytics collection through your device settings where available.

CHILDREN’S PRIVACY

Docent is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

INTERNATIONAL DATA TRANSFERS

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws than your country.

THIRD-PARTY LINKS

The app may contain links to third-party websites or services (such as museum websites). We are not responsible for the privacy practices of these third parties.

CALIFORNIA PRIVACY RIGHTS (CCPA)

- Right to know what personal information is collected

- Right to know whether personal information is sold or disclosed

- Right to opt out of the sale of personal information (we do not sell personal information)

- Right to deletion of personal information

- Right to non-discrimination for exercising privacy rights

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the “Last Updated” date at the top of this policy. Continued use of the app after changes constitutes acceptance of the updated policy.

CONTACT US

Email: jake@straysocietyworld.com

Mailing Address: Stray Society LLC, [Address to be provided]

ADDITIONAL INFORMATION FOR EU USERS (GDPR)

Legal Basis for Processing

- Consent: for optional features like profile photos

- Contract: to provide the services you’ve requested

- Legitimate Interests: to improve our services and ensure security

Data Protection Officer

- For privacy-related inquiries, contact jake@straysocietyworld.com

Right to Lodge a Complaint

- EU residents have the right to lodge a complaint with their local supervisory authority.

ACKNOWLEDGMENT

By using Docent: Art Identifier, you acknowledge that you have read and understood this Privacy Policy.