Privacy Policy

Last Updated 21/1/2025

Privacy Policy for Dnyanda primary LMS

This Privacy Policy explains how Dnyanda Primary LMS collects, uses, and shares information when you use our app. By using the app, you agree to the terms outlined in this policy 

1. Information We Collect

Our app collects the following types of information to facilitate the management of schools, staff, and students:

1. Admin and School Information:

   • Admin users can create school profiles, and we collect information such as:

     • School name

     • Address

     • Contact details (email, phone number)

2. Staff and Class Information:

   • Schools can add staff and manage classes. For this purpose, we collect:

     • Staff details: Name, email, phone number, and role (e.g., teacher, clerk)

     • Class details: Class name, section, and assigned teachers

3. Teacher and Student Information:

   • Teachers and students added to the system may include:

     • Teacher details: Name, email, phone number, and assigned class

     • Student details: Name, contact information, address, and profile photo

4. Fee and Event Management Data:

   • For clerks and event managers, the app collects:

     • Fee details: Payment records, student name, and class

     • Event information: Event name, date, and description

5. Usage Data:

   • We may collect aggregated usage data, including device type, operating system, and usage statistics to improve app functionality and performance 

3. How We Use Your Information

We use the information collected in the following ways:

1. School and Staff Management:

   • To allow admins to add schools, staff, classes, teachers, students, clerks, and event managers.

   • To help schools manage staff details, student profiles, fee records, and events efficiently.

2. Fee and Event Management:

   • To enable clerks to manage and track fee payments for students.

   • To allow event managers to create and organize school events.

3. Communication and Notifications:

   • To send updates or reminders related to school activities, events, fees, and other important information.

4. Support and Improvement:

   • To identify and fix technical issues in the app.

   • To improve app functionality and provide a better user experience.

5. Legal and Compliance:

   • To comply with applicable laws and regulations, and to respond to valid legal requests, such as subpoenas or court orders. 

4. Data Sharing

We do not sell your personal information. However, we may share it in the following cases:

1. With School Administrators and Staff:

   • To manage your profile, classes, fees, and events within the school.

2. With Service Providers:

   • With Service Providers (e.g., cloud storage, hosting, and payment processing) to assist in the operation of the app. 

3. Legal Requirements:

   • To comply with legal obligations or protect our rights.

5. Data Security

We take the security of your data seriously and implement various measures to protect your personal information:

1. Encryption:

   • We use encryption to protect sensitive data during transmission over the internet.

2. Access Controls:

   • Only authorized personnel (such as school administrators or staff) have access to your data, based on their roles and responsibilities.

3. Regular Security Audits:

   • We conduct regular internal and external security audits to ensure your data is protected from unauthorized access and breaches. 

4. Data Storage:

   • Your data is stored on secure servers with appropriate protections to prevent unauthorized access, loss, or theft.

6. Data Retention

We retain your personal information only for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Here’s how we handle data retention:

1. For Active Users:

   • We keep your information as long as your account is active or as long as needed to provide you with our services.

2. Inactive Accounts:

   • If your account is inactive for an extended period, we may retain your data for a limited time to comply with legal obligations or for record-keeping purposes.

3. Deletion Requests:

   • You can request to delete your account and personal data at any time. Upon request, we will delete or anonymize your data, unless we are required to keep it for legal or business reasons.

7. Your Rights

You have the following rights regarding your personal data:

1. Access:

   • You can request a copy of the personal data we hold about you.

2. Correction:

   • You can update or correct any inaccurate or incomplete information.

3. Deletion:

   • You can request that we delete your personal data, subject to certain legal requirements.

4. Restriction:

   • You can request to limit how we use your data in certain situations.

5. Data Portability:

   • You can request your data in a readable format to transfer to another service.

6. Objecting to Processing:

   • You can object to how we use your data for certain purposes.

7. Withdraw Consent:

   • If we process your data based on consent, you can withdraw it at any time.

8. Third-Party Services

Currently, we do not use third-party services that collect personal data, such as analytics, advertising, or tracking services. If this changes in the future, we will update this policy accordingly. 

9. Children's Privacy

Our app is not intended for use by students. Only administrators, schools, and staff have access. Student information is added by authorized school staff for educational purposes, with schools responsible for obtaining parental consent where required. If you are a parent or guardian and have concerns about your child’s information, 

please contact us at [Email:- omkathemts@gmail.com ].

10. Changes to This Privacy Policy

We may update our privacy policy from time to time. Any changes will be posted in this section, along with the date of the update. We recommend that you review this privacy policy periodically to stay informed about how we are protecting your information.

By continuing to use the app after any updates, you accept the changes to this policy.

11. Contact Us

If you have any questions, concerns, or requests regarding your privacy or data, please contact us at
Email : omkathemts@gmail.com 

We will respond to your inquiry as quickly as possible.