Sage Intacct to QuickBooks Online

Transitioning from one accounting software to another can be a daunting task, especially when dealing with comprehensive systems like Sage Intacct and QuickBooks Online (QBO). However, with careful planning and execution, the process can be seamless. This article will guide you through the essential steps to successfully switch from Sage Intacct to QuickBooks Online.

How to Convert Data From Sage Intacct to QuickBooks Online

1. Evaluate Your Data Needs

Before starting the conversion, take time to evaluate the data you need to transfer. Not all data from Sage Intacct may be necessary in QBO. Focus on the following:

• Chart of Accounts: Ensure that your accounts in Sage Intacct align with those in QBO.

• Customer and Vendor Information: Transfer only active and relevant customer and vendor details.

• Transaction History: Decide on the period of transaction history you need to move. Typically, two years of data is sufficient for most businesses.

• Open Invoices and Bills: Ensure that any outstanding invoices and bills are transferred accurately.

2. Prepare Sage Intacct Data for Export

Exporting your data from Sage Intacct is the first step in the process. You can do this by:

• Navigating to Reports: Go to the Reports section in Sage Intacct to export your data.

• Selecting the Data: Choose the relevant data sets like the Chart of Accounts, Customer List, Vendor List, and Transaction History.

• Export Format: Export the data in a format that is compatible with QuickBooks Online, typically CSV or Excel format.

3. Organize the Data for Import

Once you have exported your data, it’s crucial to organize it to fit the structure required by QuickBooks Online. Here are the steps:

• Review and Cleanse Data: Remove any duplicates or unnecessary entries. Ensure that the data is accurate and up to date.

• Map Data Fields: QuickBooks Online may use different field names or structures than Sage Intacct. For example, "Customer Name" in Sage Intacct should match the "Customer" field in QBO. This mapping is crucial for a smooth import.

4. Importing Data into QuickBooks Online

After preparing your data, you can start the import process into QBO:

• Login to QuickBooks Online: Navigate to the “Import Data” option under the “Tools” menu.

• Select the Data Type: QBO allows you to import different types of data like customers, vendors, accounts, and transactions separately.

• Upload the Files: Upload the organized CSV or Excel files one at a time, following the prompts to map the data fields.

5. Review and Reconcile

After importing the data, it’s essential to review and reconcile the information to ensure accuracy:

• Review Imported Data: Check the imported lists and transactions to ensure they align with your expectations.

• Run Reports: Generate reports in QBO to compare with your Sage Intacct reports. This will help identify any discrepancies.

• Reconcile Accounts: Make sure your bank and credit card accounts in QBO reconcile with the last statements from Sage Intacct.

6. Post-Conversion Tips

Once the conversion is complete, consider the following tips to ensure everything runs smoothly:

• Backup Data: Keep a backup of your Sage Intacct data before the final migration.

• Training: Provide training to your team on using QuickBooks Online, highlighting any differences from Sage Intacct.

• Regular Audits: Conduct regular audits during the initial months to catch and correct any data inconsistencies early on.

7. Seek Professional Assistance

If the data conversion process seems overwhelming, consider hiring a professional with experience in accounting software migrations. They can help ensure that the conversion is done correctly and efficiently.

Conclusion

Migrating from Sage Intacct to QuickBooks Online requires careful planning and execution, but with the right approach, you can achieve a smooth transition. By following these steps, you can ensure that your financial data is accurately transferred, minimizing disruption to your business operations.