Privacy Policy 

eBrick Application
Last Updated: 07-09-2026

1. INTRODUCTION

eBrick ("Platform", "App", "eBrick Application") is a white-label construction management application developed and operated by Rooks Technologies ("Company", "we", "our", or "us"). The App is designed to support construction companies, builders, developers, contractors, and project organisations in managing construction projects and related operations.

The App supports features including construction project management, daily site entries, material and inventory tracking, workforce attendance, petty cash and site expenses, tool movement, architectural documents, project reporting, and related operational workflows.

We are committed to protecting the privacy and security of personal data and operational information collected through the eBrick mobile application, web portals, APIs, and related services.

This Privacy Policy explains how we collect, use, disclose, retain, and protect information when you access or use the eBrick Application.

2. SCOPE OF APPLICATION

This Privacy Policy applies to users of the eBrick Application, including:

• Organisation Administrators

• Managers and Project Managers

• Supervisors

• Contractors and Subcontractors

• Workers and Labourers

• Customers / Clients / Property Owners

The Organisation is responsible for creating, managing, and controlling user accounts and project information within its deployment.

For project, workforce, site, and operational information controlled by an Organisation, the Organisation generally acts as the Data Fiduciary / Data Controller, while Rooks Technologies primarily acts as the Data Processor providing and maintaining the eBrick platform.

Rooks Technologies acts as a Data Controller for information relating directly to its own services, including subscription, billing, and direct customer support.

3. INFORMATION WE COLLECT

3.1 Organisation Information

When an Organisation registers or uses eBrick, we may collect:

• Organisation or company name

• Contact information

• Registered or business address

• Company registration or GST information

• Business phone number

• Official email address

• Company logo and branding information

• Subscription and billing information

Sensitive payment card information is handled by approved payment providers and is not stored directly on eBrick servers.

3.2 User Information

Accounts created or managed through the Organisation may include:

• Full name

• Mobile phone number

• Email address

• Password information stored using secure cryptographic hashing

• User role

• Assigned project and construction site

• Identification information where configured

• Emergency contact information where configured

3.3 Construction and Operational Data

Users may provide or create information relating to construction operations, including:

• Daily site entries

• Construction activity and work summaries

• Task and project progress

• Weather and site notes

• Material receipts and consumption

• Inventory information

• Supplier bills and delivery documents

• Tool movement records

• Petty cash requests and expenses

• Expense claims and supporting bills

• Fuel and transportation expenses

• Workforce attendance information

• Worker names and trade categories

• Overtime and wage information

• Architectural drawings

• Construction documents

• Site plans and inspection records

• Project reports and related operational records

3.4 Images, Documents and Media

The App may allow users to upload or capture:

• Construction progress photographs

• Material delivery photographs

• Tool and equipment photographs

• Expense receipts and bills

• Cash vouchers

• Challans and supporting documents

• Architectural drawings

• PDFs and other project documents

3.5 Location Information

With the required device permission and where the feature is enabled, eBrick may collect location information to verify that site attendance check-ins and daily site entries are performed at an authorised construction site.

Location information may be used for geofencing and prevention of fraudulent or unauthorised off-site entries.

3.6 Device and Technical Information

We may automatically collect technical information such as:

• Device model and manufacturer

• Operating system and version

• Device tokens

• Screen resolution

• Language settings

• IP address

• Network and connectivity information

• Internet connection type

• Application logs

• Error and crash information

• API performance information

• Interaction timestamps

• Application usage and technical telemetry

4. DEVICE PERMISSIONS

Depending on the features used, eBrick may request the following permissions:

• Location: To verify site attendance and geofenced construction entries.

• Camera: To capture construction progress photographs, material photographs, tool photographs, and expense receipts.

• Photos / Media / Storage: To upload documents, drawings, PDFs, receipts, and other project files.

• Notifications: To provide project alerts, approval updates, task assignments, petty cash notifications, and material-related alerts.

• Internet / Network Access: To communicate with cloud services and synchronize application data.

Users may control certain optional permissions through their device settings.

5. PURPOSE OF DATA COLLECTION

We use collected information for purposes including:

• To provide, operate, and maintain the App

• To authenticate users and manage accounts

• To provide Organisation-based access control

• To support construction project management

• To manage daily site activities

• To track materials, inventory, tools, and expenses

• To manage workforce attendance and related records

• To process petty cash and approval workflows

• To verify site presence and geofenced activities

• To send application notifications and operational alerts

• To maintain audit trails and transaction records

• To detect, prevent, and address fraud and security issues

• To diagnose crashes and technical problems

• To improve application performance and reliability

• To comply with legal and regulatory obligations

6. LEGAL BASIS FOR PROCESSING

Where applicable, we process personal data based on:

• User consent

• Performance of contractual obligations

• Legitimate business interests, including security and service improvement

• Compliance with legal and regulatory requirements

Users may withdraw certain permissions or consent through applicable application or device settings, subject to the functionality and legal requirements applicable to the service.

7. DATA SHARING AND DISCLOSURE

We do not sell, rent, lease, or monetize personal or project data to data brokers, advertisers, or third-party marketers.

We may disclose information in the following circumstances:

7.1 Within the Organisation

Information submitted by users may be accessible to authorised users within the relevant Organisation according to their assigned roles and permissions.

This may include authorised Organisation administrators, managers, supervisors, accountants, project personnel, or other authorised users.

7.2 Trusted Service Providers

We may use trusted third-party service providers for services such as:

• Cloud hosting

• Authentication

• Cloud databases and storage

• Push notifications

• Payment processing

• Crash diagnostics

• Application monitoring and security

These providers process information according to applicable agreements and security requirements.

7.3 Legal and Regulatory Disclosure

We may disclose information where required by applicable law, court order, government authority, regulatory requirement, or lawful request.

We may also disclose information when reasonably necessary to protect the rights, safety, property, security, or integrity of Rooks Technologies, users, or the platform.

7.4 Business Transfers

In the event of a merger, acquisition, corporate restructuring, or sale of relevant business assets, information may be transferred to the applicable successor organisation subject to appropriate privacy and security protections.

8. THIRD-PARTY SERVICES

eBrick may use third-party services and infrastructure providers, including:

• Google Cloud Platform

• Google Firebase

• Firebase Authentication

• Cloud Firestore

• Cloud Storage

• Firebase Cloud Messaging

• Firebase Crashlytics

• Google Cloud Monitoring

• Approved payment gateways

Third-party providers may have their own privacy policies and terms governing their services.

9. DATA SECURITY

We implement appropriate administrative, technical, and physical safeguards designed to protect personal and operational data against unauthorised access, disclosure, alteration, loss, or destruction.

Security measures may include:

• HTTPS and TLS encryption for data transmission

• Encryption of stored data and cloud storage

• Role-Based Access Control (RBAC)

• Tenant-level data separation

• Secure password hashing

• Access logging and monitoring

• Restricted administrative access

• Multi-factor authentication for privileged infrastructure access

However, no method of transmission over the internet or electronic storage system is completely secure.

Users are responsible for protecting their account credentials and devices used to access the eBrick Application.

10. DATA RETENTION

We retain personal and operational data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including:

• Maintaining active Organisation accounts

• Maintaining historical project and site records

• Supporting audit and warranty requirements

• Complying with legal, tax, and regulatory obligations

• Resolving disputes and enforcing agreements

After an Organisation's subscription is cancelled or expires, data may generally be retained for an archival period of approximately 90 days to support reactivation or data export, after which it may be securely deleted or anonymised unless longer retention is legally required.

Technical logs and diagnostic information may be retained for approximately 30 to 90 days on a rolling basis.

11. USER RIGHTS AND DATA DELETION

Subject to applicable laws, users may have the right to:

• Access their personal data

• Request correction of inaccurate information

• Request deletion of personal data

• Withdraw applicable consent

• Request information regarding the processing of their personal data

Account and Data Deletion

Users whose accounts are created by an Organisation may request account deactivation or deletion through their Organisation Administrator.

Users may also submit a request directly to:

support@rookstechnologies.com

Organisation Administrators may request deletion of the Organisation's account and associated project data by contacting the same email address from the registered Organisation administrator account.

Legitimate deletion requests are generally processed within 30 business days, subject to applicable legal, contractual, tax, and regulatory retention requirements.

12. SUBSCRIPTION AND REFUND POLICY

Subscription Services

Certain features of the eBrick Application may be offered through paid subscription plans, service agreements, monthly plans, annual plans, or custom enterprise arrangements.

Billing and Payments

Subscription charges, billing cycles, renewal terms, and applicable fees will be communicated during onboarding, purchase, quotation, or through the applicable service agreement.

Payments must be completed using approved payment methods or payment gateways.

Refund Eligibility

Unless otherwise required by applicable law or expressly agreed in writing:

• Subscription payments are generally non-refundable once the subscription period has started and access has been activated.

• Refund requests may be considered for:

  • Duplicate or accidental payments

  • Billing errors attributable to eBrick

  • Significant unresolved platform outages attributable solely to eBrick

  • Cancellation requests submitted before tenant provisioning or service activation

Cancellation

Organisations may cancel subscription renewal according to their applicable subscription terms. Cancellation will generally stop future billing but does not automatically provide a refund for an unused portion of an active subscription period unless otherwise required by law or agreement.

Refund Requests

Refund or billing concerns may be submitted to:

support@rookstechnologies.com

Requests should include relevant Organisation details, subscription information, invoice details, payment information, and the reason for the request.

Approved refunds will generally be processed through the original payment method where possible.

13. CHILDREN'S PRIVACY

eBrick is an enterprise construction management application intended for authorised business users and working professionals.

The App is not intended for individuals under 18 years of age, and we do not knowingly solicit or collect personal information from minors.

If we become aware that personal data belonging to a minor has been collected inadvertently, we will take reasonable steps to delete the information.

14. WHITELABEL DISCLOSURE

eBrick is provided as a white-label construction management platform to Organisations.

Each Organisation may operate the platform under its own branding and is responsible for managing the users and operational information within its deployment.

The Organisation is responsible for:

• Creating and managing user accounts

• Assigning appropriate roles and permissions

• Removing access when users leave the Organisation

• Ensuring lawful collection and use of employee and contractor information

• Obtaining required permissions or consents where applicable

• Complying with applicable employment, labour, safety, and data protection requirements

15. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update or modify this Privacy Policy from time to time to reflect:

• Changes to the eBrick Application

• New features and services

• Changes in legal or regulatory requirements

• Changes to data processing practices

• Security or operational improvements

Material changes may be communicated through the App, in-app notifications, announcements, or registered Organisation contact details.

The Effective Date and Last Updated date will be updated when appropriate.

16. CONTACT INFORMATION

For questions, complaints, privacy requests, data deletion requests, or security concerns regarding this Privacy Policy, please contact:

Rooks Technologies
Privacy & Compliance Desk

Email: support@rookstechnologies.com

Address:
No. 17, Jawahar Street, Ramavarmapuram,
Nagercoil – 629001,
Tamil Nadu, India.

Website: rookstechnologies.com

17. CONSENT AND ACKNOWLEDGMENT

By downloading, installing, registering for, accessing, or using the eBrick Application, you acknowledge that you have read and understood this Privacy Policy.

Where consent is required by applicable law, you provide consent to the collection, processing, storage, and use of your information as described in this Privacy Policy.