Email 101

The purpose of email is for us to be able to communicate to each other and send messages online. It's a communication tool that many adults use or in my case I use is it to communicate to my teachers about any assignment or concerns I have about something. It has many different tools that I didn't know, many rules, and  a great way for us to use to as a communication guide and help us with the base of what a communication tool can hold and do.

1.) To, CC, and BCC

• To - The people you’re talking to.

• CC- People who are looking over the conversation or need to be kept in.

• BCC: Silent viewers. No one knows they’re there.

2.)  Subject

• This is the first thing people see. Keep it short but descriptive. Let the reader know what they're going to be noticing and reading. 

Good Example                                                                      

• CSIT 101 HDW- Email Assignment                  

Bad example 

• Assignment         

3.) Signature file 

• A signature file is text that automatically appears at the bottom of every email you send. 

• Why it matters:

  • Makes you look organized and professional.

  • Gives the person all your info when they look.

• What to include:

  • Your full name

  • Your role 

  • School or program

  • Email address 

                                 Click here to see how to add a signature file in multiple email apps. 

4.) Attachments 

• Attachments are files, images, or documents you add to an email. They help the person who you delivered see exactly what you’re referencing. 

Attach: If the person needs a working copy, attach. 

Link: If the person needs a working copy, attach. If the file is large or will be updated, share a cloud link with the proper permissions.

Lesson Learned

This isn't all the tools available but I would say these are the tools that many people don't know about and tools that I didn't know about until my professor taught me and showed me the purposes of what they do.