Commons Move-Out Information

Yes, you are still responsible.  You can move-out prior to Wednesday, July 29, however you are still responsible for all installments through the remainder of your 2025-26 lease.  For example, if you move-out on May 18 (last day of final exams), you will still have two more installments posted on your portal on June 1 and July 1.  The last installment for 2025-26 will be on July 1. 

*Installments not paid will be sent to collections.  This will negatively impact your credit, your guarantors’ credit, and your ability to obtain an apartment elsewhere in the future.

1. Follow “Move-Out Checklist” at Bottom of this Page. 

2. Visit Your Service Desk.  During the summer months, the Service Desk in Buildings 3 and 6 will be operating at a limited capacity.  If they are closed please go to Building 1 Service Desk (open 24/7 throughout the summer). 

3. The Community Assistant will provide your with a Check-Out Envelope to fill out. 

4. Turn in your three keys (front door, bedroom, mailbox). 

5. Sign Your Keycard 

6. After completing the steps, you are officially checked out of your apartment. 

If you do not check-out at the Service Desk, you will be charged a $150 Improper Check-Out Fee (example: leaving keys on your bed). 

If you lose any of your keys you will be charged the following: $75 front door, $75 bedroom, $25 mailbox. If you lose all three keys you will be charged $175. We will not accept keys by mail (there are no exceptions to this). 

You do not have a security deposit at South Campus Commons.  The $300 reservation payment you gave to us when you signed your lease was applied to your first installment.  If you do have a credit on your account after July 29, a check will be mailed to your address (address you leave on your check-out envelope) within 6-8 weeks. 

Prior to checking out, please check your mailbox one last time.  Mail is not forwarded by South Campus Commons, and you will have to visit the USPS website to have your mail forwarded to your new address.  Also, any packages we receive after you move-out will be returned to the sender. 

Your Bedroom:  Remove all belongings, remove tacks or nails, wipe down all hard furniture to remove dust, and vacuum. 

Bathroom:  Wipe down sink, bathroom counter, drawers, clean floor, clean toilet, clean mirror, wipe down tub, remove any stickers, items on walls. 

Common Area:  Remove all of your items from the common area (kitchen, closets, laundry room, living room, balcony, etc).  Anything left behind that is yours will result in possible charges. 

Common area must be left in a clean and satisfactory condition.  Any trash left in common area will result in a charge ($80 per bag of trash).  Clean all floors, clean fridge/freezer, stove, clean inside kitchen drawers, wipe down kitchen counters, wipe down hard furniture in living room.  Please work together with your roommates. 

*CHECK THE FOLLOWING AREAS: Food in the fridge/cabinets, items in drawers, under your bed, above your cabinets.  Make sure you throw your trash away to avoid charges. 

A $150 Improper Check-Out Fee will be charged to your account, and you will also be charged a $250 lease holdover fee per day.  Our maintenance, cleaning, and painting crew will begin work right at 12pm on Wednesday, July 29 to get spaces ready for the next student moving into your space. 

IMPROPER CHECK OUT CHARGES: 

Failure to check-out at the South Campus Commons Service Desks will result in a $150 Improper Check-Out Fee.  Example:  Leaving keys in your apartment and not checking out at Service Desk will result in an Improper Check-Out Charge. 

Also, there will be a $250 per day fee for each day or portion of a day that you remain past the move out date and time plus any additional charges according to The South Campus Commons lease. 

Key Charges: 

Charges for keys are:  Front Door Key – $75 | Bedroom Key – $75 | Mailbox Key – $25.  Also, we will not accept any key you attempt to duplicate. (This is a violation of the lease and it will not be accepted).

Damage Assessment: 

Normal wear and tear are defined as damage that naturally and inevitably occurs when a resident lives in an apartment. If you are not sure about whether something is normal wear and tear, use these guidelines. 

Examples of normal wear and tear: 

• Small scratches or nicks in paint 

• Worn carpet (not including stains) 

• A few small tack holes 

• Cabinet door that will not close or loose towel rack 

Examples of NOT normal wear and tear: 

• Permanently stained or burned carpets or counters 

• Smoke damage 

• Permanently stained, torn, or broken furniture 

• Permanently stained or broken kitchen tile 

• Holes in the wall 

• Missing furniture or contents 

• Excessively torn or broken blind slats 

• Garbage or personal items left in apartment 

• LED Strip Lights that leave behind sticky residue, wall damage, or paint damage. 

• Dirty Bathroom (Tub/Toilet, etc) 

• Broken/cracked windows 

• Burned/scratched/damaged/stained vinyl/plank/carpet/tile flooring 

• Cracked/damaged/stained toilets, tubs and mirrors 

• Dented/burned/cracked/damaged/stained residue covered appliances, sinks, doors, cabinets and light fixtures 

• Broken/damaged fridge shelves or shelf holders/guards 

• Grease or burnt residue on/in stove/oven 

Residents are expected to leave their apartment in a good condition, similar to when they moved in.  Damages to bedroom/bathroom spaces will be charged to the individual directly.  Damage charges for common areas will result in the charge being split by all apartment occupants evenly.  For example, if there is a bad stain on carpet in your bedroom, that charge would be charged to yourself.  If there is a bad stain in the common area carpet (and if no one takes responsibility for that carpet stain, and there was no mention of it in a Room Condition Report), then that charge will be split evenly by all apartment occupants. 

*If you would like to claim responsibility for damage in your apartment you can do this on your check-out envelope when you move out.  This would prevent your roommates from receiving these charges.  All common area damages will be divided equally among residents of the apartment if no one claims responsibility. 

On the back of the move-out envelope it lists an area where you can claim responsibility for damages in the common area.  If no one takes responsibility of damages in the common area, charges will be split evenly amongst roommates. 

You must be moved out by Wednesday, July 29 at 12pm.  There are no exceptions to this. 

Keys will not be accepted via mail.  Any key that we do not get back when you check out at the service desk will result in a charge.  Any key(s) that we don’t receive on Wednesday, July 29 by 12PM will be charged same day for lost key(s) as we are replacing locks for security purposes as soon as possible. 

Charges for keys are:  Front Door Key – $75 | Bedroom Key – $75 | Mailbox Key – $25.  Also, we will not accept any key you attempt to duplicate. (This is a violation of the lease and it will not be accepted).

Residents may be required to move-out due to academic / judicial ineligibility or voluntary transferring their lease.  Residents who check-out prior to the conclusion of their lease without a re-lessor remain financially responsible for their lease.  Departing residents must remove all belongings and properly check-out at the South Campus Commons Service Desk.  After a resident moves out, regardless of the time of year or relation to the conclusion of the lease, a move out inspection will be conducted by staff.  The departing resident will be held responsible for cleanliness and damage in their bedroom.  All residents of the apartment share responsibility for any damage in the common areas.  If a bathroom is shared, responsibility for damage and cleanliness will be shared by the residents.  For non-shared bathrooms, the individual resident will be responsible.