Here's what I built:

✅ When someone selects Social Media, an automatic email goes to the social team via Gmail

✅ If they pick Website Design, a card is instantly created in Trello with their project info

✅ Choosing a Virtual Assistant? Their details are logged into a Google Sheet for easy tracking

✅ A Confirmation Email is sent back to the clients on the services they need, no confusion, no back-and-forth. Just automated smart routing. 

💻 Tools Used:

Zapier + Google Forms + Gmail + Trello + Google Sheets

This setup:

✔️ Reduces manual handling

✔️ Prevents lost leads

✔️ Makes follow-ups easier for the entire team

Tools Used:

• Typeform (form input)
  
  

• Zapier (Formatter, Filter, Email)
  
  

Impact:
✅ Instant applicant feedback
✅ Automated decision-making
✅ Zero manual work

Ideal for programs needing scalable applicant screening systems.

What I built:

• A dashboard tracking customer name, email, application date & time, region, product, product price, and units.

• Automated total sales using formula fields.

• A rotating roster assigning sales reps per shift based on time (morning/evening), powered by formulas.

• Email automation for every new form submission.

• Auto notifications on approval or rejection — including Slack integration to alert the processing team.

• And yes, I didn’t do it alone: ChatGPT helped me troubleshoot formulas that would have left me stuck.

 What I Built (Using n8n + Airtable + Notion):

✅ Cron Trigger to check Airtable every 5 minutes

✅ Airtable Node to fetch new tasks where “Sent to Notion” was unchecked, Notion Node to automatically create a page in the client’s Notion database, mapping: Task Title, Due Date, Assignee, Priority, Status etc.

✅ Update Airtable Node to mark those records as “Sent to Notion” 

→This way, each record is sent once with zero duplication (A way to avoid duplicate entries).

Result?

✅ A real-time sync between Airtable and Notion

✅ Reduced manual updates by over 70%

✅A happy client with smoother workflows 

As a Virtual Assistant + Automation Specialist, I took this challenge and turned it into a powerful workflow that saved the team HOURS of manual work. Here's how I made it happen👇

What the Client Wanted:

✅ A centralized Notion dashboard for project tracking

✅ A system that automatically sends new tasks from Airtable into Notion

✅ Status updates without switching between tools

✅ Team's Dashboard with filtered views

✅ Organized Docs & SOPs

✅ A way to avoid duplicate entries

⚙️ What I Built (Using n8n + Airtable + Notion):

✅ Cron Trigger to check Airtable every 5 minutes

✅ Airtable Node to fetch new tasks where “Sent to Notion” was unchecked

Notion Node to automatically create a page in the client’s Notion database, mapping: Task Title, Due Date, Assignee, Priority, Status etc.

✅ Update Airtable Node to mark those records as “Sent to Notion” ✅

→ This way, each record is sent once with zero duplication(A way to avoid duplicate entries)

💡 BONUS: I included a batching logic to loop through multiple tasks efficiently.

📈 Result?

🔁 A real-time sync between Airtable and Notion

⏱️ Reduced manual updates by over 70%

🙌 A happy client with smoother workflows

✨ I’m proud to say: I can replicate this for any team or brand needing smarter task automation, whether you're using Airtable, Notion, Google Sheets, or beyond. 

The Goal

To create a warm, intuitive, and emotionally supportive Notion dashboard that would not only help her stay organized but also make her feel seen, valued, and empowered every day.

🛠 My Role

• Digital Workspace Designer
  
  

• Virtual Assistant with Human Insight
  
  

• Experience Curator
  
  

Tools Used

• Notion – to build the full system
  
  

• ChatGPT / PINTEREST – for quotes, affirmations, pictures, and journaling
  
  

• User Study – intuition, observation, past interactions
  
  

What I created was a soft, inspiring dashboard that included:

• A Weekly Focus Area
  
  

• Motivational Quotes
  
  

• Journal Prompts
  
  

• A structured Task Board
  
  

• A subtle automation structure and personalized naming
  
  

• Room for reflection and clarity
  
  

Each section was placed intentionally to mirror her real-life workflow.

Client Reaction

“JESUS! You are a gift and a Godsend... this is a prayer answered.”

The moment she opened it, she was overwhelmed—in the best way. She called it an answer to prayer. That’s when I realized I didn’t just deliver a workspace; I gave her peace and power back.

🌟 My Special Ingredient

 I'm not just a VA who ticks boxes.
I study people, how they work, what drains them, what lights them up.
Then I design systems that feel like a hug and a strategy session combined.

 If you're looking for a high-performing assistant with heart,
the best hire you can make today is me.

🔗 [See the Notion Template]

 Goal:

To deliver a personalized surprise experience across multiple stages:

• Triggered by a single form
  
  

• Dynamic email flows
  
  

• Emotional content delivery
  
  

• Timed mission reveals
  
  

All fully automated, from message to moment.

🧠 The Experience Flow:

Step 1 – Mission Selection Form (Typeform)
She Received a stylish email directing her to choose her first mission:

• 💛 Appreciation Archive
  
  

• 😂 Inside Jokes Vault
  
  

• ⏳ Time Capsule
  
  

• 🎉 Grand Finale
  
  

Step 2 – Path-Based Zapier Logic
Depending on her choice, a custom HTML email was triggered using:

• Zapier Paths
  
  

• Delays & filters
  
  

• Conditional follow-ups
  
  

• Dynamic email content
  
  

Step 3 – Automated Delayed Missions
Each mission unlocked led to:

• Embedded Google Sites
  
  

• Custom-designed Google Slides
  
  

• Voice recordings
  
  

• Fake chats and easter eggs
  
  

• Time-based message unlocking
  
  

⚙️ Tools & Tech Stack:

• Zapier – Logic paths, delays, email triggers
  
  

• Make.com – HTML email delivery, form data handling
  
  

• Typeform – Mission form
  
  

• Google Sites – Content reveal hub (surprise pages)
  
  

• Google Slides – Visual storytelling (Inside Jokes)
  
  

• Google Drive + Audio Embed – For Grand Finale voice messages
  
  

• HTML/CSS – Styled email buttons and layouts
  
  

💡 Skills Demonstrated:

✔️ Process Mapping
✔️ HTML Email Styling
✔️ Multi-Path Logic Building
✔️ Cross-platform Integration
✔️ User Journey Design
✔️ Emotional UX
✔️ First-time mastery of Make.com

💬 Reflection:

 “This wasn’t just automation, it was emotion, narrative, and tech coming together. 

“It stretched me beyond my comfort zone. From learning Make.com from scratch to designing for mobile-first interactions and controlling delays across tools, this was growth in motion.”

🏁 Outcome:

✅ 44+ automation steps
✅ Personalized and emotional surprise experience
✅ Full mission delivery on autopilot
✅ New confidence in Make.com + storytelling UX

📌 Role:

 Automation Specialist – Designer, Flow Architect, UX Writer

✨ Takeaway:

 Automation can be magical, not just functional. When you blend the right tools with heart and creativity, you don’t just save time… you create moments. 💛