Privacy Policy for Collector (Internal Use Only)
Last Updated: July 29, 2025

Polygon Holding (Private) Limited ("Company", "we", "our", or "us") is committed to protecting the privacy and personal data of individuals who access and use the Collector mobile application ("Application" or "Service").

This Privacy Policy applies exclusively to internal users of the Company and governs the collection, use, and disclosure of personal data within the internal operational scope of Polygon Holding (Private) Limited. This application is not available to the general public and is distributed solely for internal company use under managed distribution via Google Play Console.

1. Definitions

• Application: The “Collector” mobile application, developed and managed by Polygon Holding (Private) Limited.

• Personal Data: Any information that relates to an identified or identifiable internal user (e.g., employee, contractor).

• Usage Data: Data automatically collected through the application (e.g., device identifiers, app usage logs).

• Device: Any mobile device used to access the Service.

• You: An internal employee, contractor, or other authorized personnel using the Application.

2. Purpose of Data Collection

The Application is designed for internal operational use. We collect only the minimum necessary personal and usage data required for:

• Task and activity tracking

• Communication and workflow management

• Operational analytics

• Verifying authorized access

• Improving application performance and security

3. Types of Data Collected

a. Personal Data

May include:

• Full name

• Work email address

• Phone number

• Job title or department

• Office location (if applicable)

b. Usage Data

Automatically collected information may include:

• Device type, OS version, and app version

• Log-in timestamps

• Interaction logs (e.g., screen views)

• Diagnostic and crash information

c. Permissions

With user consent, the Application may request access to:

• Location (for location-tagged tasks)

• Camera (for photo documentation)

• Storage (to upload work-related files)

4. Use of Data

All collected data is used solely for legitimate internal business purposes, including:

• Managing employee tasks and operations

• Ensuring secure access to company resources

• Improving internal workflows

• Facilitating support and troubleshooting

• Maintaining compliance with internal audit and HR requirements

5. Data Sharing and Access

Your data may be shared under the following conditions:

• Internal Use: With authorized personnel within Polygon Holding (Private) Limited for operational purposes.

• Service Providers: With secure third-party vendors who support internal infrastructure (e.g., cloud storage, analytics) under strict confidentiality agreements.

• Legal Compliance: If required to comply with legal or regulatory obligations.

We do not sell, trade, or share personal data with external third parties for marketing or unrelated purposes.

6. Data Retention

Data will be retained only as long as necessary to fulfill its intended internal purpose or to comply with legal obligations, internal audit requirements, or record-keeping policies.

7. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no electronic system can guarantee 100% security.

8. User Rights and Data Deletion

Internal users may request access to, correction of, or deletion of their data by contacting the system administrator or IT department. Data deletion requests will be honored unless retention is legally or operationally required.

9. Children’s Data

This Application is not intended for or directed toward children under the age of 13. No such data is knowingly collected or stored.

10. Third-Party Links and Integrations

The Application may include links or integrations with company-approved third-party services (e.g., Google Workspace). These services follow their own privacy policies, which should be reviewed separately.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in legal requirements, internal processes, or technical improvements. Updates will be communicated via internal channels or posted within the Application.

12. Contact Information

If you have any questions or concerns regarding this Privacy Policy or the handling of your data, please contact:

Polygon Holding (Private) Limited
Forbes & Walkers Building 2, No. 46/42, Colombo 02, Sri Lanka
Email: info@polygon.lk
Website: https://polygonagro.lk