Coach Session Tracker
Track sessions, payments & coaching income
Coach Session Tracker
Track sessions, payments & coaching income
Are you a coach, teacher, or mentor drowning in scattered notes, missed follow-ups, and messy spreadsheets? You’re not alone. Balancing client sessions, lesson planning, financial tracking, and your own time is a daily challenge.
That’s why we built Coach Session Tracker – a dedicated iPhone app that combines smart calendar management, session‑based tasks, financial insights, and powerful statistics. No more switching between five different apps. Everything you need is right here.
Your schedule is the backbone of your work. Coach Session Tracker gives you a clean, intuitive calendar where you can:
Add one‑off or recurring sessions (daily, weekly, monthly – custom intervals)
Color‑code sessions by client, group, or type (e.g., coaching, tutoring, workshop)
Drag & drop to reschedule with automatic conflict detection
Set smart reminders (push notifications, email, or both) so you never miss a session
Preparation and follow‑up are critical. With Coach Session Tracker, every session becomes a central hub:
Write session‑specific notes – bullet points, long text, or checklists
Create tasks linked to a meeting (e.g., “send handout”, “review homework”, “invoice client”)
Mark tasks complete from the session detail or main task list
Attach photos, PDFs, or voice memos to notes
No more digging through emails or notebooks. Everything is one tap away.
Stop guessing your monthly earnings. Coach Session Tracker turns your session data into actionable financial intelligence:
Log session fees, package rates, or hourly charges
Track paid vs. outstanding payments per client
Generate revenue reports by week, month, or quarter
View average session value, total income, and payment trends
Export financial data for tax or accounting purposes
Whether you’re a full‑time coach or a part‑time teacher, you’ll always know where your money stands.
How many sessions did you actually teach last month? What’s your busiest day? Which clients book most consistently? Coach Session Tracker gives you:
Session count & duration analytics
Client attendance & cancellation rates
Time distribution per activity type (coaching, admin, prep)
Custom date ranges and exportable charts
Use these insights to optimise your schedule, raise rates, or drop underperforming time slots.
Never forget to send a pre‑session questionnaire or a post‑session invoice. Create repeating tasks tied to recurring sessions, or set standalone reminders for:
Payment follow‑ups
Lesson material preparation
Client birthday or milestone dates
All reminders sync with your iPhone’s notification centre and (optional) iCloud calendar.
“Coach Session Tracker saved me at least 5 hours a week. The task‑to‑meeting feature alone is a game changer.”
— Laura M., Executive Coach
“As a piano teacher, I used to juggle paper notes, a separate finance app, and Google Calendar. Now I do everything from my iPhone. The recurring lesson setup is flawless.”
— David K., Music Teacher
Download Coach Session Tracker from the App Store.
Add your first client – import from contacts or create manually.
Create a session – set date, time, fee, and attach any notes/tasks.
That’s it. The app will automatically start building your calendar, financial stats, and reminders.
Stop wasting time on admin. Start focusing on what you do best – helping people grow.
Coach Session Tracker is available now on the App Store for iPhone.
[Download on the App Store button – link to App Store]
Free trial available. No ads. Your data stays private on your device and iCloud.
Is Coach Session Tracker only for coaches?
No – teachers, tutors, mentors, therapists, and any professional who works in 1:1 or group sessions will benefit.
Does it sync across devices?
Yes, using your iCloud account. Use the same app on iPhone and iPad.
Can I export my data?
Absolutely. Export calendar events, notes, tasks, and financial reports as CSV or PDF.
Is there a recurring subscription?
The app offers a one‑time purchase option or an optional annual plan for premium stats. Check the App Store for current pricing.