FAQ

A Transaction Coordinator (TC) is a professional who manages all the administrative tasks and details of a real estate transaction from the time a contract is signed until closing. Their duties include organizing documents, communicating with all parties, ensuring deadlines are met, and facilitating a smooth transaction process.

• Contract receipt and initial communication with all parties sent out within 1 business day

• Email introductions to all transactions parties, including but not limited to: Buyer/Seller, Lender, Title/Escrow, Other Agents and coordinators 

• Contract review 

• Uploading of documents to brokerage compliance system 

• Assist with delivery of earnest money

• Confirm receipt of earnest money

• Distribute and create any amendments/documents to all parties 

• Keep agent informed of transaction deadlines per contract

• Assist with ordering inspections (if applicable)

• Follow up with lender (if applicable) on status of financing and appraisal 

• Follow up with title/escrow agent on status of file 

• Submit file to brokerage compliance for approval 

• Assist with ordering home warranty 

• Assist with scheduling final walkthrough 

• Scheduling closing 

• Communicating closing details and updates to Buyer/Seller

• Following up on status of repairs/gathering repair receipts and distributing to Buyer/Seller 

• Ensure compliance approval prior to Closing

• Create & Send CDA to title company

• Send congratulations/thank you email to Buyer/Seller with ALTA statement 

• Upload closing documents to brokerage compliance system/close out file in brokerage compliance system 

A Transaction Coordinator helps streamline the closing process by handling the administrative details, saving you time and reducing stress. They ensure that nothing is overlooked, keeping the transaction on track and freeing up agents to focus on client relationships and new business. On average, the back end work of a transaction is 19 hours - we are here to give you back your time! 

A Real Estate Assistant typically provides general administrative support, which may include managing schedules, answering calls, and preparing documents. In contrast, a Transaction Coordinator focuses exclusively on the transaction process, ensuring compliance, managing contracts, and handling all necessary paperwork from start to finish.