Careers 

Job Type: Full-time, Permanent

Application Deadline: 09/02/2025

Status : CLOSED 

We are seeking a highly organized and efficient Executive Secretary to oversee the administrative operations of two companies under one management. The ideal candidate must possess strong communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment. Professionalism, patience, and punctuality are key qualities for success in this role.

Key Responsibilities:

• Manage correspondence, including emails, phone calls, and official documents, ensuring clear and professional communication.

• Type reports, letters, and other documents quickly and accurately.

• Organize and maintain digital and physical files for easy access and retrieval.

• Complete and process various forms and official paperwork efficiently.

• Handle printing and photocopying tasks as needed for office documentation.

• Assist with scheduling meetings, appointments, and travel arrangements.

• Ensure confidentiality and proper handling of sensitive information.

Requirements:

• Must live in or around Citec Estate for easy commuting.

• Must be well-spoken, polite, patient, and professional in demeanor.

• Must dress well and maintain a polished appearance.

• Proven experience in a secretarial or administrative role.

• Excellent written and verbal communication skills.

• Fast and accurate typing skills.

• Strong file organization and record-keeping abilities.

• Proficiency in Microsoft Office (Word, Excel, google doc, google sheets, gmail) and other relevant office software.

• Ability to fill out and process forms with accuracy.

• Experience handling office printing and photocopying tasks.

• High level of discretion and professionalism.

• Must be punctual and reliable at all times.

Preferred Qualifications:

• A diploma or degree in Business Administration or a related field is highly preferable.

• However, individuals who possess the required skills and experience but do not have formal qualifications are strongly encouraged to apply.

• Experience managing administrative tasks for multiple entities is a plus.

• If you are a detail-oriented, professional, punctual, and proactive individual, we encourage you to apply!

How to Apply

Send your CV and cover letter to citdinternational@gmail.com with the subject line "Executive Secretary Application."