The time zones can be, for example, your local time zone, the time zone of another business location, and the time zone of a city that you often travel to. The second and third time zones are used only to show a second and third time bar in Calendar view, and do not affect the way in which Calendar items are stored or displayed.
If you want your computer clock to automatically adjust for daylight saving time (DST) changes, select the Adjust for daylight saving time check box. This option is available only in time zones that use daylight saving time (DST).
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For example, a meeting organizer in the United States Pacific time zone sends a meeting request for 2:00 P.M. Pacific time to an attendee in the United States Mountain time zone. The attendee sees the meeting as starting at 3:00 P.M. Mountain time. In both cases, the meeting is saved as starting at the same UTC time of 10:00 P.M.
If two time zones are shown, the meeting organizer's time zone is used as the reference point. If you organize a meeting and display free/busy time for invitees from other time zones, their busy times are adjusted so that they appear correctly in your time zone. The second time zone is visible only when you view the calendar in day or week view.
Outlook on the web allows you to change your time zone to match your current geographic location. It also allows you to display additional time zones, making it easier to schedule events across different time zones.
To change your home time zone or to add other time zones, you'll need to open the time zone settings in Outlook for the web. Click the gear icon on the right side of the ribbon and select:
Settings > Calendar > View > Time zones
Once you've added at least one additional time zone, a time strip will display to the left of your calendar. The strip shows your main time zone and any additional time zones you've added, along with their labels. This lets you to see the time a calendar event is scheduled for in any of your time zones.
"schedule meetings to conclude five minutes before the end of the hour or half hour. This shortens your time together slightly but goes a long way towards avoiding potential burnout from uninterrupted back-to-backs."
This is a great idea, but is borderline useless in practice. Everyone knows this is an artificial stop time and still requires hard compliance being enforced by the meeting organizer and all participants.
What is needed is a default to start each meeting 5 minutes late. This gives you the breathing room from the previous meeting and is self-enforceable. This is a policy I try to enforce with my teams on every project. But since covid, it has been especially critical.
If you make the change using your email account on Outlook on the web or Outlook for Windows, the new Outlook for Mac will honor the settings you made, so if you create an event on your Mac it will start late or end early depending on what you set on the Outlook on the web or Outlook for Windows.
The email one-time passcode feature is a way to authenticate B2B collaboration users when they can't be authenticated through other means, such as Microsoft Entra ID, Microsoft account (MSA), or social identity providers. When a B2B guest user tries to redeem your invitation or sign in to your shared resources, they can request a temporary passcode, which is sent to their email address. Then they enter this passcode to continue signing in.
Currently you cannot apply authentication strength policies via Conditional Access to email one-time passcode accounts. Use the Conditional Access grant control 'Require MFA' instead. For more information, see the Authentication strength policies for external users section of the Authentication and Conditional Access for External ID page.
Email one-time passcode guest users can now sign in to your multitenant or Microsoft first-party apps by using a common endpoint (in other words, a general app URL that doesn't include your tenant context). During the sign-in process, the guest user chooses Sign-in options, and then selects Sign in to an organization. The user then types the name of your organization and continues signing in using one-time passcode.
Email one-time passcode guest users can sign in to Microsoft Teams directly from the common endpoint without choosing Sign-in options. During the sign-in process to Microsoft Teams, the guest user can select a link to send a one-time passcode.
When the email one-time passcode feature is enabled, newly invited users who meet certain conditions will use one-time passcode authentication. Guest users who redeemed an invitation before email one-time passcode was enabled will continue to use their same authentication method.
With one-time passcode authentication, the guest user can redeem your invitation by clicking a direct link or by using the invitation email. In either case, a message in the browser indicates that a code will be sent to the guest user's email address. The guest user selects Send code:
One-time passcodes are valid for 30 minutes. After 30 minutes, that specific one-time passcode is no longer valid, and the user must request a new one. User sessions expire after 24 hours. After that time, the guest user receives a new passcode when they access the resource. Session expiration provides added security, especially when a guest user leaves their company or no longer needs access.
At the time of invitation, there's no indication that the user you're inviting will use one-time passcode authentication. But when the guest user signs in, one-time passcode authentication will be the fallback method if no other authentication methods can be used.
When a user redeems a one-time passcode and later obtains an MSA, Microsoft Entra account, or other federated account, they'll continue to be authenticated using a one-time passcode. If you want to update the user's authentication method, you can reset their redemption status.
Guest user nicole@firstupconsultants.com is invited to Fabrikam, which doesn't have Google federation set up. Nicole doesn't have a Microsoft account. They'll receive a one-time passcode for authentication.
The email one-time passcode feature is now turned on by default for all new tenants and for any existing tenants where you haven't explicitly turned it off. This feature provides a seamless fallback authentication method for your guest users. If you don't want to use this feature, you can disable it, in which case users will be prompted to create a Microsoft account.
Your existing guest users won't be affected if you enable email one-time passcode, as your existing users are already past the point of redemption. Enabling email one-time passcode will only affect future redemption process activities where new guest users are redeeming into the tenant.
When we support the ability to disable Microsoft Account in the Identity providers settings (not available today), we strongly recommend you disable Microsoft Account and enable email one-time passcode. Then you should reset the redemption status of existing guests with Microsoft accounts so that they can re-redeem using email one-time passcode authentication and use email one-time passcode to sign in going forward.
No, the global rollout of the change to enable email one-time passcode by default doesn't include enabling SharePoint and OneDrive integration with Microsoft Entra B2B by default.To learn how to enable or disable the integration of SharePoint and OneDrive with Microsoft Entra B2B for secure collaboration, see SharePoint and OneDrive Integration with Microsoft Entra B2B.
Does it often happen to you that you send a message and a moment later you wish you hadn't? Perhaps you clicked Reply All instead of Reply, or accidentally sent sensitive information to a wrong person, or just realized that your angry response was a bad idea and you need to cool down and think of better arguments.
The good news is that Microsoft Outlook provides a way to recall a message that has already been sent. However, that only works for Office 365 and Microsoft Exchange accounts and has many other limitations. A more reliable way is to prevent these kinds of situations by delaying email sending for a certain interval. This will give you a bit of time for afterthought and an opportunity to grab a message from the Outbox folder before it actually goes out.
All outgoing messages in Outlook are routed through the Outbox folder. Unless you disabled the default setting, once a message gets into the Outbox, it is sent immediately. To change this, set up an Outlook rule to delay email sending. Here's how:
Click Close.Click OK to close the Outlook Options dialog box.With these three options disabled, you have full control over sending and receiving your mail. To do this, either press F9 or click the Send/Receive All Folders button on the Send/Receive tab of the Outlook ribbon.
If you might be at times absent-minded or are often distracted by phone calls or your colleagues, you may simply forget to timely receive mail and miss important messages. To prevent this from happening, it would be wise to schedule automatic send/receive with a time interval that works best for your needs.
Note. If you performed the above steps but your Outlook still sends and receives mail automatically, most likely you don't have control over your server. Alas, you will have to live with it.Schedule email sending and receivingTo schedule automatic send/receive in Outlook, this is what you need to do:
Also, you can set up an out of office auto-reply to inform people who sent you an email that you are out of office and will get in touch later.
How to keep track of scheduled emails in OutlookIf you frequently schedule multiple emails, it's essential to keep tabs on them to ensure they're sent out as planned. By default, Outlook doesn't provide any indication of delayed delivery, which might leave you wondering if an email is scheduled for later or just stuck in your Outbox. To remedy this, you can add a special column to the Outbox folder view to display the scheduled sending time. 152ee80cbc
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