List of documents required for ESIC registration

For Private Limited Company / One Person Company:

• Certificate of Incorporation

• MOA and AOA of the company

• List of All employees working in the Company

• PAN CARD of company

• List of share holders and List of directors of the Company.

• GST registration

• Cancelled Cheque of the Company

• Address proof of the company

• Mobile Number and Primary Email id of the company or its Director’s email id or mobile number

• Digital Signature of Director of the company

• Documents Required For EPF Registration

• The following documents need to be attached to the “Registration Form for EPFO” by the employer- 

• PAN Card of the Proprietor/Partner/Director.

• Proof of address such as the Electricity Bill or Water Bill or Telephone Bill of the Registered Office (not older than 2 months).

• Aadhaar Card of Proprietor/Partner/Director.

• Shop and Establishment Certificate/GST Certificate/ any License issued by the government for the establishment.

• Digital Signature of the Proprietor/Partner/Director.

• Cancelled Cheque or Bank Statement of Entity.

• Hired/Rented/Leased Agreement, if any.

• License Proof issued by the Identifier/Licensing Authority.

• Consent Letter Of Majority Of Employees For Voluntary Coverage

• SPECIMEN SIGNATURE CARD

1. Trade License of :

(a) Principal Place of Business, (b) Branch office, if any, (c) Warehouse, if any,

2. PAN Card :

a. PAN Card of the Company/Partnership Firm/HUF.

b. PAN Card of the Prop./Partner/Directors/Karta of the HUF

3. Proof of Residence of The Prop./Partners/Directors/Karta of HUF: (any one of  the following)

(a) Election ID Card. (b) Passport. (c) Driving License (Not Learner’s). (d) Ration Card.

(e) Current Electricity Bill. (f) Current Telephone bill (BSNL Landline) (g) Aadhar Card.

4. First and last page of Updated Bank Statement of Current Account of the Firm.

5. Legal Occupancy of Principal place of Business/Factory/Warehouse/Additional Place of Business and Branch – as applicable:

a) Ownership: Current tax paid receipt issued by Corporation/Municipality/Panchayat.

b) Rental : Rent receipt and copy of the Tenancy Agreement, if any.

c) Rent Free Accommodation: No Objection Certificate of the Landlord along with

Property tax receipt of the original Landlord.

6. Deed of Partnership/Memorandum & Articles of Association.

7. Form 32 and 18 under Companies Act, 1956 or in the appropriate Form under the Companies Act, 2013,

8. Duly signed copy of the print-out of Annexure A/B with self attested photographs pasted there on.

Documents Required for TAN Application

The documents needed for TAN application are as follows:

• Applicant's PAN

• Deductor's personal information such as address, name, contact information, etc.

• Responsible person of company's digital signature certificate

• Incorporation certificate of company

• Responsible person's details 

Documents Required for MSME Registration

Before you start the registration process, please ensure that these MSME registration documents are available to minimize delays.

Aadhaar Number

An Aadhaar card is required for MSME registration as proof of identity and address.

PAN Number

A PAN card is necessary to verify the tax details of the business owner for MSME registration.

Address of the Business

Business address proof is essential for MSME registration to validate the location of the business.

Bank Account Number

A bank account statement is required for MSME registration to verify the financial transactions of the business.

The Basic Business Activity

A description of the basic business activity is needed for MSME registration to understand the nature of the business.

NIC 2-Digit Code

NIC 2-digit code helps to categorize the business activity for MSME registration.

Investment Details (Plant/Equipment Details)

Investment details are necessary for MSME registration to assess the infrastructure of the business.

Turnover Details (As per New MSME Definition)

Turnover details are required for MSME registration to determine the scale of the business.

Partnership Deed

A partnership deed is essential for MSME registration if the business operates as a partnership.

Sales and Purchase Bill Copies

Sales and purchase bill copies are required for MSME registration to validate business transactions.

Copies of Licences and Bills of Purchased Machinery

Licences and bills of purchased machinery are essential for MSME registration to ensure regulatory compliance and infrastructure investment.

Documents required to obtain PAN card for Indian Citizens

For Identity Proof: Copy of any one of the following

Aadhaar card

Voter's ID

Driving license

Passport

Ration card of the applicant with his/her photo

Arm's license

Photo identity card issued by the Central or State Government or Public Sector Undertaking (PSU)

Pensioner card having the photo of the applicant

Central Government Health Scheme card

Original certificate of Identity by a Member of Legislative Assembly, Member of Parliament, Gazetted officer or Municipal Councilor

Original bank certificate on letter head of the branch with the name and stamp of the issuing officer having the applicant's duly attested photograph and bank account number

For Address Proof: Copy of any one of the following

Aadhaar card

Voter's ID

Driving license

Passport of the applicant or spouse

Bank account statement having the applicant's address

Passbook from the Post office having the applicant's address

Depository account statement or credit card statement

Latest property tax assessment order

Utility bills (electricity, water, gas connection, landline telephone or broadband connection bill) not older than three months

Property registration document

Domicile certificate issued by the government

Original employer certificate

Allotment letter of accommodation issued by the Central or State Government not older than three years

Certificate of Address signed by a Member of Legislative Assembly, Member of Parliament, Gazetted officer or Municipal Councilor

For Date of Birth Proof: Copy of any one of the following

Aadhaar card

Voter's ID

Driving license

Passport

Matriculation certificate or marksheet of recognised board

Birth certificate 

Domicile certificate issued by the government

Pension payment order

Marriage certificate issued by the Registrar of Marriages

Central Government Health Service Scheme photo card 

Affidavit sworn before a magistrate stating the date of birth

Photo identity card issued by the Central or State Government or Public Sector Undertaking (PSU)

GST Registration Documents List

Sole proprietor / Individual

– PAN card of the owner  

– Aadhar card of the owner  

– Photograph of the owner (in JPEG format, maximum size – 100 KB)  

– Bank account details*  

– Address proof**

Partnership firm/ LLP

– PAN card of all partners (including managing partner and authorized signatory)  

– Copy of partnership deed  

– Photograph of all partners and authorised signatories (in JPEG format, maximum size – 100 KB)  

– Address proof of partners (Passport, driving license, Voters identity card, Aadhar card etc.)  

– Aadhar card of authorised signatory  

– Proof of appointment of authorized signatory  

– In the case of LLP, registration certificate / Board resolution of LLP  

– Bank account details*  

– Address proof of principal place of business**

HUF

– PAN card of HUF  

– PAN card and Aadhar card of Karta  

– Photograph of the owner (in JPEG format, maximum size – 100 KB)  

– Bank account details*  

– Address proof of principal place of business**

Company (Public/ Private/ Indian/ foreign)

– PAN card of Company  

– Certificate of incorporation given by Ministry of Corporate Affairs  

– Memorandum of Association / Articles of Association  

– PAN card and Aadhar card of authorized signatory. The authorised signatory must be an Indian even in case of foreign companies/branch registration  

– PAN card and address proof of all directors of the Company  

– Photograph of all directors and authorised signatory (in JPEG format, maximum size – 100 KB)  

– Board resolution appointing authorised signatory / Any other proof of appointment of authorised signatory (in JPEG format / PDF format, maximum size – 100 KB)  

– Bank account details*  

– Address proof of principal place of business**

Comprehensive List of Documents

1. Identity proof documents

Any photo identity proof document like EPIC/Aadhar/Driving Licence/Passport etc. issued by any Govt. authority as the identity proof as well as the residential proof of the applicant.

i) For the owner of the premises – current Municipal Property Tax Receipt.

ii) For the tenant of the premises – photo copy of the current Rent Receipt/Challan from Rent Control.

iii) For the lessee of the premises – copy of the Lease Agreement.

iv) For rent free premises – current consent letter mentioning the area received from the consenter in original along with Certificate of Entitlement of the consenter (if any) along with the current Municipal Property Tax Receipt of the consenter.

2. Proof of ownership/occupancy

v) For Partnership Firm – copy of all Partnership deeds.

vi) For the premise duly purchased – certificate copy of the Conveyance Deed/IGR Receipt copy duly certified by the concerned advocate confirming registration of the purchase

vii) For premises in any market owned by Government/Municipal Body and Government Campus – the agreement copy of the actual tenant/lessee with the Government or Municipal Body.

viii) For premises in the Co-operative Housing Society – consent letter in original from the Secretary of the Co-operative Society/appropriate authority.

viii) For premises in the Govt. Housing Estate – No Objection Certificate from the Competent Authority.

NOTE :

For trades where statutory certificates, licenses, permissions, permits are required to be obtained by traders, production of such certificates, licence, permissions, permits are not required prior to and/or at the time of issuance/renewal of Certificates.

However, such enlistment or renewal thereof shall not absolve such person from any liability to take out any license under any other law like Fire license/Fire No Objection Certificate/Pollution Control Board Certificate/Clinical or Health Certificates/Excise (liquor) Deptt./RBI/SEBI/Customs/Police/Import Export etc., and alike for the time being in force.

The following documents are required to obtain FSSAI basic registration, FSSAI state license and FSSAI central license:

• Photo identity proof of the food business operators.

• Business constitution certificate, i.e. partnership deed, certificate of incorporation, shop and establishment licence or other business registration certificate.

• Proof of possession of business premises, i.e. rental agreement, NOC from the owner of the rented premises, utility bills etc.

• Food safety management system plan.

• List of food products manufactured or processed.

• Bank account information.

• Supporting documents (if required) like NOC by Municipality or Panchayat, Health NOC, copy of License from the manufacturer, etc.

Documents required for IEC (Import Export Code) registration

• Individual’s, firm’s or company’s copy of PAN Card.

• Proprietor’s voter ID, Aadhaar card or passport copy.

• Proof of establishment, incorporation or registration of the partnership, society, proprietorship firm, company, HUF, etc. 

• Proof of address of business premise, such as sale deed, lease deed, rent agreement or utility bills (electricity bill, telephone bill or mobile bill).

• Individual’s or company’s or firm’s cancel cheque copies of current bank accounts.

• A self-addressed envelope for delivery of IEC certificate by registered post.

Documents Required for Partnership Firm

For a partnership firm the required trademark registration documents are listed below;

1. Form TM-A

2. LOGO (graphical representation)

3. Power of Attorney (POA)

4. MSME Certificate, if applicable

5. Startup Recognition Certificate (DPIIT), if applicable

6. Partnership Deed / Registration Certificate to Establish First Usership

7. Details of Trademark Owner

8. User Affidavit

Documents Required for Company/LLP

For a Company/LLP, the documents required for trademark registration goes as;

1. Form TM-A

2. Certificate of Incorporation to establish date of first use

3. Power of Attorney

4. LOGO (graphical representation)

5. MSME Registration Certificate, if applicable

6. Startup Recognition Certificate (DPIIT), if applicable

7. Details of Trademark Owner

8. User Affidavit

Documents Required for Sole Proprietor or Individuals

If any sole proprietorship or individual wants to go for trademark registration, he/she needs to provide a certain set of documents that are common in both of them. Those are;

1. Form TM-A

2. LOGO (graphical representation)

3. Power of Attorney

4. Details of Trademark Owner

5. User Affidavit

The documents required for obtaining the shop and establishment registration certificate is-

Shop or Business establishment address proof.

ID proof of the proprietor.

PAN Card of the proprietor.

Details of the employees.

Payment challan.

Additional business licenses necessary for starting the business, if any.

Check List of Documents for Labour Contract License - Contractor

To apply for a Labor Contractor License, you’ll need the following documents:

Owner’s PAN Card: The Permanent Account Number (PAN) card of the owner of the labor contracting firm.

Owner’s Aadhar Card: The owner’s Aadhar card to verify their identity.

Contact Information: Provide a valid mobile number and email address for communication.

Premises Proof: Submit an electricity bill or utility bill in the firm’s name as proof of business premises. If you’re renting, include the rent agreement.

GST Registration Certificate: You must have a GST registration certificate to comply with tax regulations.

PF Registration Certificate: Include a certificate showing registration with the Employees’ Provident Fund Organization (EPFO).

ESIC or WC Policy: Furnish either an Employee State Insurance Corporation (ESIC) certificate or a Workers’ Compensation (WC) policy, depending on your labor type.

Contract Documents: Provide copies of contracts, letters of intent, or letters of commitment between you and the principal employer, outlining the terms and conditions of the labor contract.

Form III (or Relevant Form): Include Form III or the applicable form, as required by labor laws, provided by the principal employer. This form contains details about the labor contractor and the contracted work.

Legal Entity Documents: If your labor contracting entity is a partnership firm, LLP, trust, or company, include relevant registration documents like the partnership deed, LLP registration certificate, company PAN card, and registration certificate.