Use the links below for quick access to often used websites. Chrome is your best option unless noted below.
Some of the links require you to be on the city network to work.
If a link is broken, or you want another one added, contact Price.
CAD
Motorola Portal (historical lookup)
Motorola Dashboard (CC CAD Viewer / Live View)
Community Response Log (Unhoused/Mental Health Incidents)
PrePlan Folder (Sharepoint)
Reimbursement / Expense / Travel / Per Diem Form
Please keep the following key points in mind when creating a reimbursement claim:
1. Reimbursement Types
The required information will vary depending on the type of reimbursement:
Travel – For approved travel expenses you personally paid (e.g., meal per diem, registration, hotel, parking, airfare, rental car, etc.).
Tuition – Only for reimbursement of College/University tuition related to a Bachelor's or Master’s degree. Do not use for training registration fees.
Mileage – For mileage-only claims. If mileage is part of a larger travel claim, use the Travel category instead.
General – For other reimbursable expenses not fitting the above types (e.g., certification costs, training registrations without travel expenses).
2. Expense Account ORG & Object Codes
Select one of the following ORG codes based on your division:
10104100 – Fire
10104225 – Emergency Management
10104240 – Life Safety Park
24004100 – TCOLE only (Oates & Luther related only)
13104100 – Deployments only
3. Common Object Codes
Typically, one of the following should be used (contact Fire Admin if uncertain):
6435 – Dues & Memberships (includes certifications)
6425 – Training (includes all travel-related costs: meals, registration, lodging, etc.)
6472 – Miscellaneous (for deployments only)
4. Training/Conference Location
Enter the actual city of the training, not the airport or nearby major city.
Example: If you fly into Las Vegas but attend training in Bull Head City, enter Bull Head City.
Per diem is based on the training location.
If your city/town is not listed, select the “Standard Rate”.
5. Travel Advance
Only request a travel advance if absolutely necessary.
Has to be done at least 2 weeks in advance of travel.
This feature is rarely used.
6. Reimbursable Expenses
Submit an expense line for each per diem day.
Include all reimbursable out-of-pocket costs per city policy.
P-card expenses no longer need to be referenced in claims—just ensure there’s documentation showing the purpose of the travel.
When claiming mileage, subtract your normal daily commute and include a map.
Use detailed comments for each item (e.g., “Mileage from home to conference,” “Uber from airport to hotel,” etc.).
7. Additional Comments
Include any helpful details that may expedite processing and approval.
8. Supporting Documentation
Include copies of all receipts for reimbursable items.
Provide proof of travel purpose, such as conference registration with dates.
Combine all documents into a single PDF.
9. After Submission
Ensure you receive and save an emailed copy of your submitted claim for your records.
Training Request Form 03-2025
Weather
Station 4 Links