Word Processing

Headings for accessiblity across documents

In Search Engine Optimisation (SEO) circles; people often talk about including keywords in your headings, but did you know you can do the exact same thing in Microsoft Word too?

Headings improve accessiblity across other documents,

Using heading for navigation and contents panels

First you need to highlight your heading lines and click on the correct Heading setting in the Styles section on the home tab for each heading. Note this is the same in Google Docs, Pages and WordPress and many other Writing tools, offline and online.

Next, click on “View” then click on the checkbox for “Navigation Pane” and this will show a contents panel for the entire document, where you simply click on the heading you want, to go straight to it.

Styling entire documents quickly

As we have just been talking about using headings, you can take this one step further. Once all your document is split up into headings, you can change the overall style of the document in the “Design” tab; Word will even provide some template styles to start with.

You can also quickly change the colour scheme and the font scheme.

You can even add a contents page following the same style.

You can explore this further and make fully personalised style sheets for all of your documentation, to make branding any company documents as simple as selecting it from the design templates, though I will explore this in more detail in a later article.

Creating your own automatic style

Footnotes and endnotes

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Before you go, did you know you can also password protect all of your documents in Microsoft Office.

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