1. Review and Adjust Project Content

• Eliminate DEI Components: Remove any elements related to Diversity, Equity, Inclusion, and Accessibility (DEIA) from your project proposals, activities, and reporting. This includes DEI training, outreach, and staffing considerations. January 20th, 2025 Executive Order.

• Pause Non-Compliant Activities: Immediately halt any ongoing DEI-related activities and refrain from reallocating associated funds without explicit approval from your program officer

2. Understand Funding Restrictions

• Indirect Cost Rate Cap: Be aware of a proposed a fixed 15% cap on Facilities and Administrative (F&A) costs for grants. This change is currently on hold due to legal challenges but may impact future budgeting.

• Foreign Aid Limitations: Note that Executive Order 14169 has paused most U.S. foreign development assistance programs, with exceptions for certain humanitarian aid. Projects involving international components should verify compliance.

3. Ensure Legal and Ethical Compliance

• Adhere to Revised Definitions: Align your research with the federal government's definitions of sex-based terms as outlined in recent executive orders. This includes recognizing only "male" and "female" as immutable biological sexes in official documents and policies. January 20th Executive Order

• Avoid Prohibited Activities: Ensure that your research does not involve activities deemed non-compliant, such as promoting gender ideology or conducting DEI programs, which may lead to cuts in funding. 

4. Maintain Open Communication

• Consult Program Officers: Engage with your federal program officers to confirm that your project's scope and activities align with current policies. Prompt communication can prevent misunderstandings and funding disruptions.

• Monitor Agency Guidance: Stay informed about updates from funding agencies, as they may implement new compliance requirements related to research security, export control, human subjects, animal research, or conflict of interest.

5. Document and Report Diligently

• Maintain Accurate Records: Keep detailed documentation of all project activities, especially any modifications made to comply with new executive orders. This includes records of communications with funding agencies and internal compliance measures.

• Prepare for Audits: Be ready to provide evidence of compliance during audits or reviews by federal agencies. Proper documentation can demonstrate adherence to current policies and safeguard against potential funding revocations.​

Every $1 Spent on Research Returns $5 to the Economy

Carver Aspen is here to help ensure your current and future funding are safeguarded and compliant. Whether you are writing a new proposal, adjusting an ongoing project, preparing for an agency audit, or preparing a report to the sponsor, Carver Aspen provides the insight and structure you need to move forward with confidence. You focus on the reserach while Carver Aspen ensures your project meets today's funding realities.