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DECLINING LOCATION: For positions in Niagara County Departments - location is the entire department, not worksite. For positions in municipalities - location is the entire city, town, school, village, or special district, not worksite. You will not be canvassed again for this department, municipality, or district again from this list.

The election results reported on election night are never the final, certified results. Election officials well know there are various other steps and factors that impact when election results are final. Communicating that information with the public can be a challenge. Voters look to election officials for trusted information about election results. How election officials display election results can play a key role in facilitating public confidence in election outcomes.

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Leading up to the 2020 general election, the EAC hosted a discussion on preparing for election night reporting and press coverage on election results. Speakers offered remarks on issues surrounding misinformation and disinformation, unofficial results, managing expectations, ballots received after the election, and audits. Joining the EAC Commissioners were New Mexico Secretary of State Maggie Toulouse Oliver, Iowa Secretary of State Paul Pate; Brian Carovillano, Vice President and Managing Editor of the Associated Press; and Nate Persily, Professor of Law, Stanford Law School. Watch a recording of the event below.

Use our resources to share information about voting and democracy. Take a look at our resources for young people. Download lesson plans and activities for use in the classroom or youth groups. Share our assets and get the message out.

In Wales we provide voter materials in separate English and Welsh language versions, with the exception of bi-lingual envelopes. The Welsh Language Standards require the Commission to provide voter materials bilingually in Wales. In this instance, taking into account feedback from electoral administrators in Wales, the Commission has provided separate English and Welsh language form designs. They are separate form designs, which are not designed to be bound together. Electoral Registration Officers (EROs) in Wales must have regard to the Welsh Language Act 1993 and the Welsh Language (Wales) Measure 2011, which require services in Wales to be delivered in the Welsh language.

In the table on page 1 you must pre-print the information you hold on residents. There is space to pre-print information for 5 people. Use a continuation sheet or extend the table if more than 5 people are registered.

On page 2 add both your name and title to the end of the letter. Page 2 contains guidance for the recipient which should not be changed. The required privacy statement is also included and you will need to add contact details and a link to your privacy notice. Further information on privacy notices is contained in our guidance on data protection.

In the table on page 1 you must pre-print the information you hold on residents. There is space to pre-print information for 4 people. Avoid leaving blank rows where there is no data. Use a continuation sheet or extend the table if more than 4 people are registered.

At the top of the page add the property address. In section 1 add the online response channel address (only include address and associated text if online response channel available). In section 1A you must pre-print the information you hold on residents. There is space to pre-print information for 5 people. Avoid leaving blank rows where there is no data. Use a continuation sheet or extend the table where more than 5 people are registered.

The last page contains guidance for the recipient which should not be changed. The required privacy statement is also included and you will need to add contact details and a link to your privacy notice. Further information on privacy notices is contained in our data protection guidance. The CF-blank has no pre-populated table of residents. The blank version of the CF has a blank final page to which you can add FAQs or other information.

All ITR forms are prescribed: both the content and layout must not be changed except where stated otherwise. The forms must be pre-populated with the name and address of the individual if you have it. If not, it can be sent as a blank form.

The back pages of the ITR contain guidance for the recipient which should not be changed. The required privacy statement is also included and you will need to add contact details and a link to your privacy notice. Further information on privacy notices is contained in our data protection guidance.

The back page contains the required privacy statement and you will need to add contact details and a link to your privacy notice. Further information on privacy notices is contained in our data protection guidance.

We recommend that where the recipient is being asked to provide information or make an application you include a date by which the recipient must do so. In testing, we found that participants strongly approved of the addition of a deadline date. We have provided the letter in Word, but you may use whichever format you prefer, and can simply copy and paste the content.

The first attribute was about establishing trust and engagement. One of the main points was to show who the materials are from, through featuring council logos and contact details. This would help people to see the materials are important and come from a credible source. Another point was about using simple language to make it easy for people to understand the information.

The second attribute was about layout and design. Findings showed we needed to consider using colour carefully, as it did not make a difference to usability and was a negative factor for some people. We also needed to consider where we used bold text and to reserve this for only the most important information.

Content was the third attribute and the main recommendations were to ensure the privacy statement was easy for people to understand and that information was clear about which elections different people are eligible to vote in.

The legislation for the canvass communications (CCA and CCB) includes fewer mandatory requirements for the content, compared to the legislation for the canvass form (CF) and invitation to register. Therefore we were able to use A4 size for the CCA and CCB and A3 size for the CF and invitation to register.

We had to change the statement for the canvass communications and form, to include information about the new data matching process, specifying that this would be done in line with relevant data processing and protection legislation.

When updating the statement for the new canvass communications and form we sought advice from the ICO again to make sure we did this properly.

We also consulted with our own legal team, as well as lawyers from Cabinet Office, Scottish Government and Welsh Government, to ensure the statement complies with canvass reform legislation. We added one line to the statement for the canvass communications and form only, in response to feedback from Cabinet Office who wanted to ensure the message was clear about Electoral Registration Officers (EROs) following proper processes when matching data, including data they held already.

We know that some electoral administrators hear from the public that they find the information about fines or imprisonment threatening or distressing. We include it because we think it would be disingenuous not to, given it reflects the law. Also, when we tested previous materials with the public as part of earlier voter materials projects, results showed that this information helped to encourage responses.

People said this reassured them that they could trust the information, showed that it was important and helped them to know who to contact if they had any questions. The eye-tracking technology we used during the tests showed that once people had opened the envelope they first looked up to the letterhead to glance at who the letter was from, before moving left to focus their attention on the header text.

The text about how people can respond is placeholder text only. Electoral administrators should delete text that is not relevant and replace it with information about the response options they offer. This will ensure the information they send to people in their areas correctly matches the services they have set up to process responses. The guidance on electoral registration communications details what text electoral administrators can and cannot amend.

The flow diagram is an adapted version of messaging we tested as part of a randomised controlled trial we did with local authorities in 2017. Findings showed that this was a low-cost way to increase electronic responses to canvass communications, which are generally easier and cheaper to process.

If we haven't had a response to either the Household Enquiry Form or an Invitation to Register, Council Inspectors will call at your home. These visits will be in October and November, and the purpose is to help householders to complete their forms.

Every year, the Registration Officer for Manchester City Council is required to undertake an annual canvass of all households in Manchester, to ensure that the electoral register is as accurate and complete as possible. The information we receive is used to update the electoral register.

The deadline to respond to all of the above is 18 August 2023. Every property is legally required to check that the information on the correspondence is correct and let us know if there are any changes. If you do not, you may get a fine. Please also remember to include details of any 16 and 17 year olds. ff782bc1db