Company Name Change

Company Name Change: A Step-by-Step Guide

A company’s name is its brand heartbeat—a reflection of its identity and values. It shapes customer trust and market presence. But as businesses evolve, a company name change might become essential. Whether driven by rebranding, ownership shifts, or legal needs, this strategic move requires careful planning and compliance with the Companies Act, 2013. At Devansh Sharma & Company, we simplify the process, ensuring a seamless transition. Here’s how to change your company name in India and why it matters.

Why Change Your Company Name?

A name change isn’t just cosmetic—it’s a pivot. Common reasons include:

• Private to Public Shift: Dropping “Private” for a public listing (e.g., IPO).

• Public to Private: Tightening control by reverting to private status.

• Rebranding: Refreshing your image for marketing or market trends.

• New Activities: Aligning the name with updated business goals.

• Ownership Change: Reflecting new management or acquisitions.

• IPR Protection: Securing trademarks or avoiding conflicts.

• ROC Directive: Complying with orders over name disputes.

• Popularity Boost: Capitalizing on a hit product or service.

Whatever your reason, Devansh Sharma & Company ensures legal compliance and a smooth shift.

Legal Framework: Companies Act, 2013

The process is governed by key provisions:

• Section 13(2): Requires a Special Resolution and Central Government approval (delegated to the ROC).

• Section 4(2): Bans names too similar to existing ones or deemed undesirable (see Rule 8, Companies Incorporation Rules, 2014).

• Section 4(3): Needs prior approval for government-affiliated terms.

• Rule 29(1): Blocks name changes if the company defaults on filings or repayments.

• Rule 29(2): Mandates Form INC-24 filing; successful changes yield a new Certificate of Incorporation (Form INC-25).

Note: A name change doesn’t alter the company’s legal entity, rights, or ongoing proceedings.

Documents Required for a Name Change

You’ll need:

For Form MGT-14:

• Certified Special Resolution copy with explanatory statement.

• General Meeting notice and annexures.

• Altered MOA and AOA.

• Attendance sheet.

• Short notice consent (if applicable).

For Form INC-24:

• Notice and explanatory statement.

• Special Resolution copy.

• Altered MOA and AOA.

• Meeting minutes.

• Director affidavit.

Additional Docs:

• Original Certificate of Incorporation.

• Digital Signature Certificate (DSC) of an authorized director.

• Proof of registered address.

• Shareholder and director list.

Devansh Sharma & Company ensures all paperwork is spot-on.

How to Change a Company Name: Step-by-Step Process

Here’s the streamlined procedure:

Step 1: Board Resolution

• Convene a Board Meeting.

• Approve the name change and authorize a Director or Company Secretary to check name availability via the MCA’s RUN facility.

• Plan an Extraordinary General Meeting (EGM).

Step 2: Check Name Availability

• Submit a RUN (Reserve Unique Name) request to the MCA.

• Confirm the name isn’t taken, infringing, or prohibited under Rule 8.

• Get ROC confirmation (availability, not final approval).

Step 3: Pass a Special Resolution

• Call an EGM with proper notice.

• Pass a Special Resolution (75%+ shareholder approval) to change the name and amend the MOA/AOA.

• File with the ROC within 30 days.

Step 4: Apply for ROC Approval

• File Form MGT-14: Within 30 days, submit resolution details and attachments.

• File Form INC-24: Request Central Government approval, detailing EGM votes and reasons for the change.

Step 5: Get New Certificate of Incorporation

• Post-approval, the ROC issues a new Certificate of Incorporation (Form INC-25) with the updated name.

• This marks the official completion.

Timeline:

Typically 10–15 working days, depending on approvals.

Post-Change Compliance

After approval, update the new name across:

• MOA and AOA copies.

• Bank accounts, PAN, TAN.

• Statutory registers, seals, letterheads.

• Tax authorities (EPF, ESI), licenses, contracts.

• Website, social media, business cards.

Devansh Sharma & Company helps you cover all bases.

Why Choose Devansh Sharma & Company?

Changing a company name involves legal hoops—resolutions, filings, and compliance checks. We:

• Verify name availability with MCA.

• Draft resolutions and manage EGM logistics.

• File MGT-14 and INC-24 accurately and on time.

• Ensure post-change updates are complete.

• Keep you compliant with the Companies Act, 2013.

Our expertise saves you time and stress, letting you focus on your rebranded future.

Ready to Rebrand?

A new name can redefine your business. Contact Devansh Sharma & Company 8882240500 today to navigate your company name change with ease. From MCA filings to final updates, we’ve got you covered—start reshaping your identity now!