Dext Accounting Software: Streamline Bookkeeping, Save Time, Boost Accuracy

Running a business means juggling countless tasks, and bookkeeping often feels like the one that never ends. You know the drill—receipts scattered everywhere, invoices piling up, and that nagging feeling you're forgetting something important come tax season. What if there was a way to make all this less painful? That's where Dext comes in.

Dext is accounting software designed to take the grunt work out of financial management. It's built for small businesses, accountants, and bookkeepers who want to spend less time on data entry and more time on what actually matters. The software captures receipts, extracts data automatically, and integrates with your existing accounting tools. Sounds straightforward, right? Let's dig into what makes it tick.

What Exactly Does Dext Do?

At its core, Dext automates the tedious parts of bookkeeping. You snap a photo of a receipt with your phone, email an invoice, or forward bank statements—and Dext handles the rest. The software uses OCR (optical character recognition) and AI to read documents, pull out relevant information like dates, amounts, and vendor names, and organize everything in one place.

The beauty here is integration. Dext works seamlessly with popular accounting platforms like QuickBooks, Xero, Sage, and FreeAgent. Instead of manually typing numbers from paper into your accounting software, Dext does the heavy lifting and pushes clean, categorized data directly where it needs to go.

For accountants managing multiple clients, this is particularly handy. You can access all your clients' financial documents from a single dashboard, review submissions, and prepare for client meetings without chasing down missing receipts.

Key Features That Actually Matter

Let's talk about what Dext offers without the marketing fluff:

Receipt and Invoice Capture: Submit documents via mobile app, email, desktop upload, or even by forwarding from your Gmail. Dext accepts various formats—photos, PDFs, scans—and processes them automatically.

Automated Data Extraction: The AI reads your documents and extracts key information with surprising accuracy. Supplier names, totals, tax amounts, dates—it catches these details and prepares them for your review.

Bank Statement Processing: Connect your bank feeds or upload statements manually. Dext matches transactions to receipts and invoices, helping you reconcile accounts faster.

Multi-Currency Support: If you're dealing with international suppliers or clients, Dext handles multiple currencies and converts amounts based on transaction dates.

Mileage Tracking: Log business trips automatically using GPS, and Dext calculates deductible mileage based on your region's tax rates.

Client Management (For Accountants): Accountants can manage multiple client accounts, set different permissions, and maintain organized workflows without switching between platforms.

Customizable Approval Workflows: Set up review processes where certain team members verify expenses before they hit your accounting system.

Plans and Pricing Breakdown

Dext offers several pricing tiers depending on whether you're a business owner or an accounting professional:

For Businesses:

The pricing varies based on how many documents you need to process monthly. Typical plans start around $12-15 per month for basic needs (roughly 30-50 items) and scale up to $40-60 monthly for higher volumes (200+ items). There's usually a free trial available so you can test whether the automation actually saves you time.

For Accountants and Bookkeepers:

Accountancy practices often use Dext's partner plans, which allow management of multiple clients under one subscription. Pricing here is typically structured per "practice" with add-ons for each client account. Many accounting firms bundle Dext costs into their monthly service fees to clients.

👉 Check current Dext pricing and plans

What Users Actually Think

When you look at reviews across platforms like Capterra, G2, and Trustpilot, a few themes emerge:

The Good: People love the time savings. One small business owner mentioned cutting monthly bookkeeping from 8 hours down to 2. Accountants appreciate the centralized client document system—no more "I'll send that receipt later" excuses.

The mobile app gets consistent praise for being intuitive. Snap a receipt at the restaurant table, and it's done. No shoebox full of crumpled papers at year-end.

The Less Good: Accuracy isn't perfect 100% of the time. Sometimes the OCR misreads amounts or dates, especially with handwritten receipts or unusual formats. Most users say a quick review catches these issues, but it means you can't just set it and forget it completely.

Some mention the learning curve for setting up integrations properly. Getting bank feeds connected or configuring approval workflows takes a bit of initial setup time.

Price sensitivity comes up too—smaller businesses processing very few transactions monthly might find the cost hard to justify compared to free basic plans from accounting software.

How It Compares to Alternatives

The receipt and expense management space is crowded. Tools like Expensify, Receipt Bank (now part of Dext), QuickBooks' built-in receipt capture, and Hubdoc (owned by Xero) all offer similar functionality.

What sets Dext apart? The depth of accounting integrations and the focus on the accountant-client relationship. While Expensify leans more toward corporate expense reporting and reimbursements, Dext targets small businesses and their accountants specifically.

If you're already using QuickBooks or Xero, their native receipt tools might handle basic needs. But Dext's processing tends to be more sophisticated, with better multi-format support and more flexible workflows.

Is Dext Worth It?

Here's the straight talk: Dext makes the most sense if you're already drowning in paperwork and manual data entry eats up hours each month.

You'll get value if:

• You process dozens of receipts and invoices regularly

• You work with an accountant who uses Dext (many push clients toward it)

• You want mobile-first submission without carrying physical receipts around

• You're managing multiple entities or clients

You might want to pass if:

• Your transaction volume is very low (under 20 items monthly)

• You're comfortable with your accounting software's basic receipt tools

• Budget is extremely tight and manual entry doesn't bother you

The free trial is genuinely useful here—actually test it with your real receipts for a month and see if the time savings justify the cost.

Getting Started

Setting up Dext is fairly straightforward. You create an account, connect your accounting software through the integrations menu, and configure basic settings like default categories and tax rates. Then start submitting documents via whatever method works best—mobile app, email forwarding, or desktop uploads.

The mobile app setup takes maybe five minutes. Download it, log in, enable camera permissions, and you're ready to photograph receipts immediately.

For accountants bringing clients onto Dext, there's a client invitation system where you send signup links and manage permissions from your practice dashboard.

👉 Start your Dext free trial

2026 Promotions and Offers

Dext occasionally runs promotions, especially during tax season (typically January through April) or at year-end. These might include extended free trials (60 days instead of 30), discounted first-year rates for new annual subscriptions, or bonus months when paying annually.

Accounting partners often get special rates or bundled pricing when adding multiple clients at once. If you're working with an accountant, ask if they have a Dext partnership—you might access better pricing through their practice.

Check their website for current offers, as promotions change throughout the year. Educational discounts sometimes appear for students or small startups as well.

The Bottom Line

Dext won't revolutionize your entire business, but it does one thing really well: it eliminates the tedious parts of bookkeeping. If you're spending hours each month typing receipt data, chasing missing documents, or organizing physical paperwork, it's worth exploring.

The software isn't perfect—no OCR technology catches everything flawlessly—but the time savings add up fast. For most users, even catching 90% of data accurately means dramatically less manual work.

Think about what your time is worth. If Dext saves you three hours monthly at a cost of $30, that's a pretty straightforward return on investment for most business owners.

👉 Explore Dext features and pricing

Whether you're a solo entrepreneur tired of receipt chaos or an accounting firm looking to modernize client workflows, Dext provides practical automation without requiring a complete overhaul of how you work. Give the trial a shot—worst case, you'll learn exactly what document automation can and can't do for your specific situation.