2. Provide an activity name and in the Preconfigured tool select “LTI Zoom Meeting”.

3. As you have not prepared the Zoom meeting links yet, it is suggested that you first hide it from students so that they cannot see this item.

4. Click “Save and return to course”.

5. Click on the external tool item which you have just created on the course page.

6. You will see that you have been directed to a Zoom meeting configuration panel. Select “Schedule a New Meeting”.

7. Set up the topic name, duration and time.

8. For Recurring meeting, you can tick the box.

9. In the setting below, you can select the recurrence to be daily, weekly, monthly or no fixed time, how many days is it to be repeated and select the end date.

10. For video, it is suggested that the host video should be set as on, as for participants, you may decide whether to have it on or off.

11. In the meeting options, remember to tick “Mute participants upon entry” otherwise you may hear lots of background noises when many students enter the ZOOM meeting.

12. Make sure you also tick “Only authenticated users can join” and select EdUHK Domain for security purposes. As you can see from above, it will only recognise users with EdUHK email accounts. This is to ensure that no random users can join.

13. You can tick “Automatically record meeting” as often when you start your session you may not remember to click the record button, therefore enabling this function will ensure your recording is recorded. As your computer may have limited space, it is best to select “In the cloud”.

14. Click “Save” to finish the process.

15. Select the return to button at the top right hand corner of your Moodle page.

16. As you can see below, this is how the recurring meeting Zoom link would look like.

17. Click on the link and you will see below that all your recurring meetings have been set up.

18. Depending on whether one of your sessions may have landed on a public holiday or is cancelled, you can remove a session from the panel. When you select “Delete”, please remember to choose “Delete just this occurrence”. If you select the “Delete all of the occurrences”, all the meetings you have set up would be gone permanently.

Item 2: Accessing your recordings and adjusting the settings of individual recordings (Only authenticated users can view)

1. When you have a cloud recording prepared, select “Recordings” in the menu panel.

2. When you click on The “More” button you can download the recording and the audio transcript.

3. To adjust individual settings for the recordings, select “Share…”.

4. When you share your recording, confirm that you have selected “Only authenticated users can view: Signed-in users in my account” for security purposes.

5. Decide on whether you would like to set an expiry date for the link.

6. Make sure “Viewers can download” is DISABLED.

7. Passcode protection is enabled for security by default.