1. Evaluations - Evaluations have been key in program improvement. We found that the frequency and length of the survey matter in receiving responses to make improvements. 

a) Mid-Evaluation

b) Post Sprint Evaluation

c) 6-month Post Evaluation

3. Sprint Meeting Session Communications

These are messages related to the meeting sessions of the Sprint. These were typically sent out in an agenda-type format.

a) Pre-session emails to session leads and speakers - Example 

This is a critical communication component for a successful sprint session. This email should highlight participation logistics like Zoom information, session activities, and also confirm any readings or pre session activities for participants. Ideally, this comm should be sent before the pre session email to participants and at least two working days prior to the session. 

b) Pre-session emails to participants - Example

This email can be used to highlight pre session readings and distribute the session agenda. This type of comm can be replaced by something like a dedicated Slack channel. 

c) Follow up emails to participants - Example

Like the above email, this comm can also be replaced by something like a dedicated Slack channel. Typical content can include presentation materials (e.g. slides), highlighted papers or articles, any potential session activity outputs. In certain cases, it may be helpful to coordinate this comm with session leads and speakers. 

d) Post-session Thanks Yous to leads

This can be a simple follow-up email with session leads and speakers thanking them for their time and effort.