Billing Management Privacy Policy

# Privacy Policy for Billing Management App

**Last Updated: November 6, 2025**

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## Introduction

Welcome to **Billing Management** ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

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## Information We Collect

### 1. Personal Information

When you register for an account, we collect:

- **Full Name**

- **Email Address**

- **Password** (encrypted and securely stored)

- **Google Account Information** (if you choose Google Sign-In)

### 2. Business Information

To provide GST-compliant invoicing services, we collect:

- Business Name

- GSTIN (Goods and Services Tax Identification Number)

- Business Address

- Phone Number

- Email Address

- Business Logo (optional)

### 3. Financial Information (OPTIONAL)

**You can choose to skip this information**. We collect financial details only if you provide them:

- Bank Account Details (Name, Number, IFSC Code, Branch)

- UPI ID

- Payment Records

**Important**: All financial information is **optional** and can be added, edited, or removed at any time from the Business Details page.

### 4. Customer and Vendor Information

To help you manage your business, we collect:

- Customer/Vendor Names

- Contact Details (Phone, Email)

- Addresses

- GSTIN (if applicable)

### 5. Transaction Data

We store your business records:

- Invoices and Bills

- Product/Service Information

- Payment Status

- Due Dates

- Tax Calculations

### 6. Files and Media

If you choose to upload:

- Business Logos (PNG/JPG)

- Digital Signatures

- Receipt Photos (optional)

### 7. Device Information

We automatically collect:

- Device Type and Model

- Operating System Version

- App Version

- Crash Reports and Diagnostics

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## How We Use Your Information

We use the information we collect to:

1. **Provide Core Services**

   - Generate GST-compliant invoices and bills

   - Calculate taxes automatically

   - Manage customer and vendor records

   - Track inventory and stock

2. **Account Management**

   - Create and manage your account

   - Authenticate users securely

   - Sync data across devices

3. **App Improvement**

   - Analyze app performance

   - Fix bugs and crashes

   - Improve user experience

4. **Customer Support**

   - Respond to your inquiries

   - Provide technical assistance

   - Send important updates about the service

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## Data Storage and Security

### Encryption

- **In Transit**: All data transmitted between your device and our servers is encrypted using HTTPS/TLS

- **At Rest**: All data is encrypted and stored securely on Firebase (Google Cloud)

### Security Measures

- Industry-standard encryption protocols

- Secure authentication with Firebase Auth

- Regular security audits

- Restricted database access

- Automatic backups

### Data Location

Your data is stored on Firebase Cloud Services (Google Cloud Platform) servers, which may be located in various regions globally.

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## Data Sharing and Disclosure

### We DO NOT:

- ❌ Sell your personal information

- ❌ Rent your data to third parties

- ❌ Share your business data with competitors

- ❌ Use your data for advertising

### We Only Share With:

- **Firebase/Google Cloud**: For secure data storage and authentication

- **Cloudinary**: For storing uploaded images (business logos)

These service providers are bound by strict data protection agreements and use your data only to provide services to us.

### Legal Requirements

We may disclose your information if required by law, court order, or government regulation.

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## Your Rights and Choices

### You Have the Right To:

1. **Access Your Data**

   - View all information stored in the app

   - Export invoices and reports as PDFs

2. **Edit Your Information**

   - Update business details anytime

   - Modify customer/vendor information

   - Add or remove bank/UPI details

3. **Delete Your Data**

   - Request account deletion (see below)

   - Remove optional information (bank details, logos)

4. **Skip Optional Data**

   - Bank accounts and UPI IDs are completely optional

   - You can use the app without providing financial information

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## Data Retention

### Active Accounts

- We retain your data for as long as your account is active

- You can edit or delete information at any time

### Account Deletion

- When you request account deletion, we permanently delete all your data within **30 days**

- Backups are removed from all servers

- Some data may be retained for legal compliance (e.g., GST tax records as required by law)

### How to Delete Your Account

See our [Account Deletion Guide](#) or contact us at **thomasalbin35@gmail.com**

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## Children's Privacy

Our service is not intended for users under the age of **18 years**. We do not knowingly collect information from children. If you believe we have collected data from a minor, please contact us immediately at thomasalbin35@gmail.com.

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## Cookies and Tracking

We use minimal tracking technologies:

- **Firebase Analytics**: To understand app usage and improve performance

- **Authentication Sessions**: To keep you logged in

- **Crash Reporting**: To identify and fix bugs

You can control analytics through your device settings.

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## Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes via:

- In-app notification

- Email to your registered address

- Update notice in the app

Continued use of the app after changes indicates your acceptance of the updated policy.

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## Third-Party Services

Our app uses the following third-party services:

### Firebase (Google Cloud)

- **Used for**: Authentication, Database, File Storage

- **Privacy Policy**: https://firebase.google.com/support/privacy

### Cloudinary

- **Used for**: Image storage and optimization

- **Privacy Policy**: https://cloudinary.com/privacy

### Google Sign-In

- **Used for**: User authentication

- **Privacy Policy**: https://policies.google.com/privacy

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## Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact us:

**Developer**: Albin Thomas  

**Email**: thomasalbin35@gmail.com  

**Organization**: Growblic  

**Location**: India

We will respond to your inquiry within **7 business days**.

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## Your Consent

By using Billing Management app, you consent to this Privacy Policy and agree to its terms.

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## Data Protection Officer

For data protection inquiries, contact:  

**Email**: thomasalbin35@gmail.com

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## Compliance

This Privacy Policy complies with:

- Information Technology Act, 2000 (India)

- Google Play Store Data Safety Requirements

- General privacy best practices

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**Effective Date**: November 6, 2025  

**Version**: 1.0

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© 2025 Billing Management by Growblic. All rights reserved.