Presentation Recording Instructions

This page presents instructions for people who would prefer to pre-record their presentation.

Create your recording using the Powerpoint recording instructions below, or using any other platform you prefer.
Export or save your recording as a .mp4 or .mov file.
Name your file with the presenter's last name at the beginning of the filename.
Upload the presentation to our Dropbox folder by visiting this link and following the instructions: https://www.dropbox.com/request/lJgGtvQMwN2x6QseBXYu

Please do not email us your presentation - use the Dropbox link instead.

Recording your presentation in Powerpoint

RECORDING TIPS

PowerPoint MAY record your pointer (depending on your OS/Version), so be sure to clearly explain the slides without the use of a pointer.
We recommend using headphones with a microphone while recording, but if you do not have an external microphone, your laptop or desktop internal microphone should be suffice.
MAC USERS: If you do not hear audio during presentation playback, please make sure that you have granted PowerPoint access to your microphone in the Security & Privacy settings.
Be sure to sit in a quiet room with as little background noise as possible.
Talk slowly and clearly for each slide. You are probably talking faster than you realize.
When you are done recording, please review the following:
- Audio quality and level are adequate.
- All slides have an audio recording.
- Your presentation is not over any stated limits on length.

RECORDING PRESENTATION

ALL SLIDES AT ONCE

Please following these instructions/guidelines to record your entire presentation (all slides) at once.

STEP 1: OPEN FILE

Open the final version of your PowerPoint slide that you wish to record. Click on “SLIDE SHOW” in the top tab of the menu. Be prepared to give your presentation as soon as you complete the next step.

STEP 2: START RECORDING

When you are ready to begin recording, click "RECORD SLIDE SHOW". Your PowerPoint will open up in what looks like speaker view and PowerPoint will immediately begin recording audio.

STEP 3: PRESENT ALL SLIDES

Give your entire presentation as if you were presenting from the podium. Just be careful to PAUSE SPEAKING while changing slides as the audio cannot be recorded while slides are changing or during animations.

STEP 4: END/SAVE RECORDING

Once you are done with your entire presentation and are on the last slide, click on "END SHOW" in the top left corner of your screen and click "YES" that you wish to save your slide timings. After you click YES, you will be taken back to the editing state of PowerPoint.

STEP 5: PREVIEW RECORDING

Preview your recording by clicking "PLAY FROM START" making sure that you have both the "PLAY NARATIONS" and "USE TIMINGS" options selected in the Slide Show toolbar. If you need to re-record any slides, follow the instructions below for individual slide recording before exporting.

STEP 6: EXPORT AS VIDEO

Once you are happy with your presentation recording, please save your presentation as a MOV/MP4 file. You can do this by “exporting” a copy of your presentation from Powerpoint using the FILE -> EXPORT option. When exporting, please select either the .mov or .mp4 file format. Exporting may take a while.

RECORDING PRESENTATION

ONE SLIDE AT A TIME

OR RE-RECORDING A SLIDE

Please following these instructions/guidelines to record your presentation one slide at one time or to re-record an individual slide.

STEP 1: OPEN FILE

Open the final version of your PowerPoint slide that you wish to record. Click on “SLIDE SHOW” in the top tab of the menu. Using the slide sorter, select the slide that you wish to record/re-record.

STEP 2: START RECORDING

When you are ready to begin recording, click "RECORD SLIDE SHOW". Your PowerPoint will open up in what looks like speaker view and PowerPoint will immediately begin recording audio.

STEP 3: PRESENT SINGLE SLIDE

Give your presentation FOR THIS SLIDE as if you were presenting from the podium. Do not advance to the next slide. You will be able to re-record the slide if you make a mistake.

STEP 4: END/SAVE RECORDING

Once you are done recording the slide, click on "END SHOW" in the top left corner of your screen and click "yes" that you wish to save your slide timings. After you click YES, you will be taken back to the editing state of PowerPoint. Repeat these steps for each slide that you need to record.

STEP 5: PREVIEW RECORDING

Preview your recording by clicking "PLAY FROM CURRENT SLIDE" making sure that you have both the "PLAY NARRATIONS" and "USE TIMINGS" options selected in the Slide Show toolbar. If you need to re-record any slides, repeat the above steps for those slides before exporting.