About the Workshop

Aims and Objectives

The main aim of the workshop will be to present and discuss participants' experiences and challenges using  co-design methodologies to design, develop, or evaluate AI-based technology in healthcare as well as more broadly in health and wellbeing contexts. Potential workshop participants will be asked to submit a 2-page position paper where they would summarise their experiences in a case study format (i.e., introduction, methodology, key findings and discussion) where that would describe what was done, for what purpose, discussing key insights, lessons learned, and any future plans. We envision this workshop being a space to share and discuss challenges, lessons learned, and best practices regarding the use of co-design in designing, developing, and deploying a more human-centred AI tech for health and well being. 

Workshop Overview

DATE OF WORKSHOP: November 9th, 2025 (full day)

This will be a hybrid workshop so you could participate in person or online. 

This will be a full-day workshop from 9am to 5pm (UK time). All workshop activities will be completed synchronously with participants joining in person in Cardiff and online via Zoom. Participants in both modalities will have opportunities to interact and exchange with one another throughout the workshop. Online participants will be projected using a projector located in the workshop room, and via a laptop in each discussion group. We will strive to strike a good balance of turn-taking and contributions from those participating in person and online.

Workshop Activities

As described in Table 1, the first (morning) part of the workshop will consist of introductions (A1) and presentations of each participant's case study (A2). In the second part, participants will complete a series of activities that would encourage discussion of key and common opportunities and challenges. In the second part, after the lunch break, participants will be divided into different groups or sessions to further discuss their co-design approaches, challenges and opportunities (A3). Each group will be moderated by two workshop organisers. Each group will be asked to consider on one or two of the following key topics in their discussions: data safety, confidentiality and privacy, accountability, cultural sensitivity, democratic participation, as well as key ethical issues, unintended consequences, and broader impacts. At the end of the sessions, each group will share key discussion points and next steps (A4).

For activities A1 and A2, in-person participants will use a workshop organiser's laptop to present their position paper in order to assure that those attending online can clearly see and hear the speaker. We plan on having an even number of participants joining in person and online so we can form groups in each attendance modality for A3. For the discussion of key insights from each group and next steps (A4), online participants would be projected on a big screen and workshop moderators would enable cross-participation between online and in-person participants, assuring that all attendants participate actively. To support these interactions, we will also use a virtual whiteboard such as Miro to capture, manage, and organise visually participants insights, thoughts and ideas during activities A3 and A4. 

Workshop Outcomes

The main outcome of the workshop will be a collection of case studies including the challenges and opportunities discussed in the group discussions, showing different co-design approaches to build a AI-based tech for health and wellbeing. This will help us summarise the cross-disciplinary learnings, key insights, and recommendations, for using co-design methodologies to build a more human-centred AI tech, especially for researchers and designers that do not know how and where to start. 

All position papers (i.e., case studies) will be published on the workshop website unless the authors would prefer not to make them available. We plan to discuss how to write and publish key insights from the workshop activities, participants' experiences, challenges, best practices, recommendations, and lessons learned during the workshop. Such publications could involve an article for a magazine like ACM Interactions, or as part of a special issue in a journal. 

We also plan to work on a book where all the case studies presented and discussed during the workshop would be showcased. Workshop co-organisers and participants who agree to have their case study portrayed in the book would be invited to be co-authors. The book will mainly highlight the different approaches and health contexts to use co-design methodologies for the design, development, and implementation of human-centred AI tech for health and wellbeing.