Sample Documents

Institutional and college strategic plans

Vision, mission, goals, and objectives (VMGO)
Organizational chart (university, college, department)
Policies and guidelines (e.g., student manual, faculty manual, research manual)
Quality Assurance systems or frameworks
Program development and review procedures
Job descriptions of personnel involved
Memoranda of Agreement (MOAs) or Understanding (MOUs) with stakeholders
Operational procedures or process flowcharts
Committee composition and functions
Planning documents and action plans

Work Instructions

Sample Documents

Attendance sheets, minutes of meetings, activity reports
Evidence of faculty deployment (e.g., class schedules, faculty loading)
Curriculum implementation records (e.g., syllabi, course offerings)
Trainings conducted (e.g., training matrix, certificates, photos)
Program of activities and implementation timelines
Budget and utilization reports
Communication to stakeholders (e.g., memos, notices, announcements)
Reports on student support services
Actual partnerships implemented (e.g., industry linkages)
Utilization of facilities and equipment
Faculty research or extension proposals approved and implemented

Sample Documents

Performance indicators (e.g., board exam results, employment rates)
Research publications and citations
Student and alumni achievements (awards, recognition, employment)
Feedback and evaluation results (e.g., student evaluations of teaching)
Internal and external assessment results
Accomplishment reports vs. targets
Certificates of appreciation/recognition from stakeholders
Community extension project outcomes
Results of tracer studies
Impact assessments or success stories
Awards and recognitions received by the institution

• Use well-labelled digital folders.

• Ensure documents are dated, signed, and official. 

• Cross-reference documents to the AACCUP instrument checklist.

• Highlight key details in multi-paged documents.

• Make the Google site visually appealing, intuitive, and organized.

• Make the Google Site and Google Drives accreditor-friendly.