Timesheet Approval Message

If you're a Project Manager with timesheet approval access rights, you may receive an email notification with a link to approve or reject submitted time. You can approve all requests at once or filter by user or group.

Timesheets that haven't been approved yet are displayed with a Pending label. To withdraw a submission, click on the Pending label and then tap Withdraw.

When a timesheet has been submitted for approval, it becomes locked and cannot be edited until it's approved again. Once a timesheet is approved, the corresponding week or month will have an Approved label and all entries will have an Approved checkmark.

Occasionally, a timesheet will need to be adjusted in order to correct time entry errors like incorrect hours or wrong charge codes. To adjust a Timesheet, a timesheet approver will click Adjust and a new Adjustment timesheet is created for the associated team member.

Before approving any adjustments, verify the attendance details to ensure accuracy. If the prior period adjustment is appropriate, approve it following the steps illustrated in Part I of this article.

If the prior period adjustment is not appropriate, delete it and notify your agency's Payroll/HR unit for assistance.

Some agencies do not allow prior period adjustments by employees or approvers so be sure to consult your agency's policy.

When a timesheet is viewed for approval, the Attendance Details tab is displayed. This section contains a warning message that states: "Attendance that is older than four pay periods in the past cannot be changed."

Employees must communicate any changes to their Timesheet to their supervisor. If an employee does not have their supervisor's email address or telephone number, they will be sent a warning message on the Approve Payable Time page.