AutoLedger Privacy Policy

Effective date: June 19, 2026
Last updated: June 19, 2026

DevelopLogix ("we," "us," or "our") operates AutoLedger ("AutoLedger," "the App," or "the Service"), a vehicle and fleet management application. This Privacy Policy explains how we collect, use, store, share, and protect information when you use AutoLedger on Android and other supported platforms.

By creating an account or using the App, you agree to this Privacy Policy. If you do not agree, please do not use the Service.

1. Who This Policy Applies To

This policy applies to:

• Personal users who track their own vehicles and expenses

• Business and fleet administrators who manage multiple vehicles, drivers, and team members

• Fleet members (managers and drivers) whose accounts may be created by a fleet administrator

If you are a fleet driver or manager, your fleet administrator may also control certain account settings and access permissions. Some data you enter may be visible to your fleet administrator as part of fleet operations.

2. Information We Collect

2.1 Account and identity information

When you sign up or sign in, we may collect:

• Email address

• Display name

• Firebase user identifier (UID)

• Email verification status

• Authentication method used (email/password, Google Sign-In, or Apple Sign-In)

• Subscription-related identifiers linked to your account

For fleet users created by an administrator, we may also store:

• First and last name

• Phone number (optional)

• Driver license number, category, and expiry (optional)

• Role (administrator, manager, or driver)

• Assigned vehicle identifiers

• Account status (active, locked, first-login flag)

We do not collect precise GPS location or continuous location tracking through AutoLedger. Places, routes, and addresses you enter are stored as information you provide manually.

2.2 Vehicle and operational data

Depending on how you use the App, you may store:

• Vehicle or asset details (type, manufacturer, model, year, color, license plate, VIN/serial number, meter readings)

• Vehicle photos

• Log entries such as refueling, service, expenses, income, routes, and meter readings

• Reminders and maintenance schedules

• Driver profiles

• Documents and compliance records

• Inspection checklists and form responses

• Custom catalogs (categories, gas stations, places, payment methods, reasons, fuel prices)

• Budget, component, fuel price, and achievement-related data you choose to record

Most of this data is content you choose to enter. You are responsible for ensuring you have the right to store and process any personal or business information you upload, including information about drivers or third parties.

2.3 Files, photos, and attachments

On paid plans, you may attach photos or files to entries and documents. These files are stored:

• Locally on your device

• In the cloud (Firebase Storage) when you are signed in and using cloud-enabled features

We track approximate storage usage (total bytes used) to enforce plan limits.

2.4 Device and app usage information

We may automatically collect or receive:

• App version and build number

• Device type and operating system information through standard platform and SDK APIs

• Local app preferences (such as theme, onboarding completion, and sync timestamps)

• Notification and background task status needed to deliver reminders

• Advertising identifiers and ad interaction data when ads are shown to free users (via Google AdMob)

• Purchase and entitlement status through RevenueCat and Google Play Billing

We do not use AutoLedger to build a cross-app advertising profile beyond what is described in the Advertising section below.

2.5 Information from third-party sign-in providers

If you sign in with Google or Apple, those providers share limited account information with us (such as email address, name, and authentication tokens) according to your settings with those providers and their privacy policies.

3. How We Use Information

We use collected information to:

• Provide, operate, and maintain AutoLedger

• Authenticate users and manage sessions

• Store and sync your vehicle, fleet, and financial records

• Deliver reminders and local notifications

• Enforce subscription tiers, usage limits, and feature access

• Process subscriptions and restore purchases

• Display advertisements to free-tier users

• Send fleet welcome emails when an administrator creates a user account

• Respond to support requests

• Improve reliability, security, and performance

• Comply with legal obligations

We do not sell your personal vehicle or fleet records to third parties.

4. How Data Is Stored

AutoLedger is offline-first:

Storage location

What is stored

When it applies

Local device (Isar database)

Vehicles, entries, reminders, drivers, documents, catalogs, and most app data

Always, including when signed out

Local device files

Photos, attachments, exports, and backups

When you add media or export data

Local preferences (GetStorage)

Theme, sync timestamps, onboarding flags, cached subscription tier

Always

Firebase Firestore

Cloud copy of your structured app data

Signed-in users on paid plans with cloud sync enabled

Firebase Storage

Uploaded attachments and related files

Signed-in paid users with attachment storage

Firebase Authentication

Account credentials and identity

When you create or use an account

Free-tier users can use the App locally without cloud backup. Paid plans unlock cloud sync, attachment storage, and related cloud features according to plan limits.

5. Cloud Sync and Fleet Access

5.1 Cloud sync

If you sign in and have an eligible paid subscription, your data may be synchronized to Firebase Firestore and Firebase Storage so you can back up and restore data across devices.

Sync operations require an internet connection. We store metadata such as last sync time and schema version to support synchronization.

5.2 Fleet and multi-user access

Fleet administrators may:

• Create manager and driver accounts

• Assign drivers to vehicles

• View and manage fleet operational data within the App

• Deactivate or lock driver accounts when downgrading plans or managing access

Fleet members use the App under the subscription and permissions set by their administrator. If your fleet account is locked or deactivated, you may be signed out and unable to access fleet data until your administrator restores access.

6. Third-Party Services

We use trusted third-party providers to operate AutoLedger. These providers process data according to their own privacy policies:

Provider

Purpose

Google Firebase (Auth, Firestore, Cloud Functions, Storage)

Authentication, cloud data storage, account deletion, fleet user provisioning

Google Sign-In

Optional sign-in

Apple Sign-In

Optional sign-in on supported Apple platforms

RevenueCat

Subscription management and entitlement verification

Google Play Billing

In-app purchases and subscription billing on Android

Google AdMob

Advertising for free-tier users

Google Fonts

Typography delivery

We encourage you to review the privacy policies of these providers. Links are available on their respective websites.

7. Advertising

Free-tier users may see banner and native advertisements served through Google AdMob. Paid subscribers generally do not see in-app ads.

AdMob may collect device identifiers, ad interaction data, and similar information to deliver and measure ads. You can learn more about Google’s advertising practices at https://policies.google.com/technologies/ads.

You may be able to limit ad personalization through your device or Google account settings.

8. Permissions We Request

AutoLedger may request the following device permissions:

Permission

Why we need it

Internet / network access

Sign-in, cloud sync, subscriptions, ads, and updates

Notifications

Maintenance and reminder alerts

Camera and photo library

Vehicle photos, entry attachments, and document uploads

Billing

Google Play subscriptions

Background processing / exact alarms

Scheduled reminder notifications

You can deny some permissions, but related features may not work.

9. Data Retention

We retain information for as long as your account is active or as needed to provide the Service.

• Local data remains on your device until you delete it, uninstall the App, or use in-app cleanup/account deletion features where available.

• Cloud data is retained while your account remains active and while cloud features are in use.

• Subscription records may be retained by Google Play and RevenueCat according to their retention policies.

When you delete your account, we attempt to delete associated cloud data, authentication records, and stored files as described in Section 10.

10. Account and Data Deletion

You may delete your account from Settings → My Account → Delete Account when signed in.

When an account owner or fleet administrator deletes their account, we use a secure cloud function to:

• Delete Firebase Authentication credentials

• Delete Firestore user data and related subcollections

• Delete files stored in Firebase Storage under your user path

• Delete fleet member accounts and associated cloud data created under that administrator, where applicable

Fleet drivers and managers generally cannot self-delete accounts that were created by an administrator. Those accounts must be removed by the fleet administrator.

Deleting your account does not automatically cancel an active Google Play subscription. You must manage or cancel subscriptions through Google Play.

Local data on your device may remain until you uninstall the App or clear app data manually.

11. Data Sharing

We do not sell your personal information.

We may share information only in these situations:

• With service providers that help us operate the App (Firebase, RevenueCat, Google Play, AdMob, email delivery for fleet onboarding)

• With your fleet administrator, if you are a fleet member using an admin-provisioned account

• For legal reasons, if required by law, regulation, legal process, or to protect rights, safety, and security

• In a business transfer, if ownership of AutoLedger changes, subject to this policy or a successor policy with notice where required

We do not share your private vehicle logs with other AutoLedger users except through fleet features controlled by your administrator.

12. Data Security

We use reasonable administrative, technical, and organizational measures to protect information, including:

• Firebase Authentication for account security

• Encrypted transport (HTTPS/TLS) for network communication

• Access controls for fleet administration functions

• Server-side account deletion workflows

No method of transmission or storage is completely secure. You are responsible for keeping your sign-in credentials confidential.

13. International Users

AutoLedger may be used in multiple countries. Your information may be processed in countries where we or our service providers operate, including the United States and other regions where Firebase and related Google services process data.

If you are located in the European Economic Area, United Kingdom, or other regions with data protection laws, you may have rights such as access, correction, deletion, restriction, portability, and objection, subject to applicable law. Contact us to exercise these rights.

14. Children’s Privacy

AutoLedger is not directed to children under 13 (or the minimum age required in your jurisdiction). We do not knowingly collect personal information from children. If you believe a child has provided us personal information, contact us and we will take appropriate steps to delete it.

15. Your Choices

You can:

• Use the App without signing in for local-only features, subject to plan limits

• Choose not to enable cloud sync by remaining on the free tier or not signing in

• Manage notification permissions in device settings

• Export a local JSON backup from the App

• Update your display name in account settings

• Request account deletion as described above

• Manage Google ad personalization through Google/device settings

16. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this document. If changes are material, we may provide additional notice in the App or by other reasonable means.

Continued use of AutoLedger after an update means you accept the revised policy.

17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, contact us:

• Email: codeweavers17@gmail.com

• App package: com.developlogix.autoledger

This document describes AutoLedger’s data practices based on the current application implementation. It is provided for transparency and store compliance and does not constitute legal advice.