FAQ

Q - What are the benefits of purchasing a Virtual Debit Card, how it works, and How would I be billed?

I offer my services on a prepaid basis, which means that you will be charged upfront for all the services you request. My pricing structure is simple and straightforward. 

I provide my services in blocks of 5, 10, and 15 hours, and you can purchase a Virtual Debit Card in the quantity of time that you need. You can choose ✔ any combination of services that you require, whether it's technical, administrative, or marketing. ✔ Each card is valid for one year from the date of purchase, and there is ✔ no monthly minimum, ✔ no contracts, and ✔ no renewal pressure. When you run out of hours on your debit card, you can simply purchase another one if you wish. 

Additionally, I offer custom packages upon request, to suit your specific needs. Our prices are among the most reasonable in the industry. 

Q - Is hiring a VA really "cost-effective"?

Since VA's work on an "as needed" basis, clients only pay for completed work, without incurring expenses such as benefits, equipment, or supplies. This can save clients money.

Q - Why would I want a VA if it costs more than someone onsite?

When comparing the cost of hiring an onsite assistant versus a virtual assistant, it's important to consider all the expenses involved. While it may seem cheaper to hire someone to work at your office, you need to factor in the cost of office equipment, overhead, benefits, and perks. Additionally, you'll need to spend time and money on the hiring, training, and reviewing process. 

With A Tranquil Life Virtual Assistant Services, you don't have to worry about any of these expenses. Our virtual assistants are already hired, trained, and regularly reviewed. They have their equipment, and you don't have to pay for any overhead costs. So, while the hourly rate for a virtual assistant may seem higher, when you add up all the expenses involved in hiring an onsite assistant, a virtual assistant is actually a more cost-effective option. 

Q - How do we work "virtually"?

Working virtually has become easier than ever before, thanks to the internet. We use a project management system that enables us to create projects and upload files. Depending on the services you have chosen, you can communicate with your project manager via email or with your virtual assistant through email, chat, telephone, or WhatsApp. Some of our clients have created accounts or shared their username and password access to sites they use for various tasks. For instance, a business owner might create a WordPress account for their VA to post blogs. 

Q - Virtual assistant services for real estate?

Real estate virtual assistants are all-rounders who help in the activities of almost every department in a real estate firm, like marketing, customer service, finance, and sales 

• Administrative Tasks

Real Estate VAs play a crucial role in expanding your real estate business by efficiently managing the essential daily tasks that keep operations running smoothly. They are adept at: - Scheduling meetings, showings, and appointments - Organizing important documents, client details, property listings, and contracts - Sending invitations and reminders for meetings and events - Communicating with clients and partners via emails and phone calls - Making reservations for venues and travel arrangements - Assisting with tools and software preparations - Managing client lists and contact information - Taking comprehensive notes during meetings and showings 

• Lead Generation and Management

Finding potential leads can be a time-consuming task, but a real estate virtual assistant (REVA) can handle it with ease. REVA's can take charge of researching and collecting contact information of potential clients for your business, then input this data into your CRM system. This will increase your chances of having successful interactions with potential clients that could lead to profitable transactions. REVA's can: - Research and gather information about people interested in buying or selling homes - Collect contact information and important details about potential clients - Organize the gathered information - Keep track of potential client interactions to ensure no lead is overlooked - Update the client list with any changes or new information - Help with sending emails or messages to potential clients - Follow up with leads over time 

• Listing Management

It's crucial to have a highly skilled real estate virtual assistant (VA) who can expertly create accurate and captivating property listings to effectively attract potential buyers. They play a pivotal role in organizing and maintaining information about homes for sale, which is essential for keeping potential buyers informed about available properties. Your real estate VA excels at: - Gathering essential details about a property, such as its size, features, and location. - Crafting compelling descriptions for each property to effectively showcase its unique features and characteristics. - Expertly curating and presenting high-quality photos of each property to provide potential buyers with a compelling visual experience. - Methodically organizing all property information and photos in a clear and structured manner that resonates with potential buyers. - Ensuring the property information is consistently kept up-to-date. - Addressing any inquiries or concerns potential buyers may have about the property with professionalism and confidence. - Maintaining meticulous, accessible records of all property information to streamline the buying process for clients. 

• Marketing Support

As a real estate professional, effective marketing support is essential for expanding your business. Real estate virtual assistants (VAs) can provide the critical marketing assistance you need. They expertly manage social media accounts, craft engaging posts, create stunning property showcases, promote listings across social media platforms, curate enticing property photos, write compelling property descriptions, execute email campaigns, enhance website design, aid potential buyers in their search, and implement targeted promotions for select properties. 

• Client Communication

A real estate virtual assistant plays a crucial role in ensuring that your clients have a positive experience and receive all the necessary information about a property listing. You can entrust your VA with client communication tasks, such as following up and nurturing relationships with leads through newsletters, emails, phone calls, and more. Their responsibilities include: - Responding to client inquiries and providing information about properties and the real estate process. - Communicating important dates, appointments, and activities to clients. - Guiding clients through the real estate journey, explaining the necessary steps, and helping them stay on track. - Providing clients with helpful information about the neighborhoods, schools, and amenities near a property. - Scheduling property showings and meetings. - Assisting with paperwork and ensuring that all necessary documents are completed. 

• Research and Analysis

As a real estate professional, you often have to make significant decisions. So, how do you ensure that you're making the right ones? The key is to rely on reliable and accurate data. Real estate virtual assistants (VAs) can assist you by conducting thorough market research and analyzing property trends. This enables them to provide you with valuable insights, allowing you to make informed decisions. By delegating research and analysis tasks to your REVA, you can confidently guide your clients and make strategic investments when needed. Here are some tasks that real estate VAs can handle: - Gathering information about neighborhoods, property prices, and market trends - Identifying lesser-known properties that might be perfect for your clients - Using data to predict industry trends and changes, such as potential increases or decreases in a property's value - Fact-checking data to ensure its reliability. 

• Transaction Coordination

Real estate involves more than just listings and transactions. Without a real estate virtual assistant, you might find yourself overwhelmed with mundane tasks behind the scenes. These assistants help coordinate complex transactions, ensure accurate completion and timely submission of paperwork, and also: - Keep track of important dates and deadlines for multiple transactions. - Send reminders to everyone involved to keep things on track. - Gather and organize all necessary transaction documents. - Ensure all parties have the required documents and are prepared for the transaction process. - Communicate with all parties involved to keep the process running smoothly. - Ensure that papers are signed and submitted correctly and that all tasks are completed before the deal. - Create a seamless experience for clients and ensure successful transactions. 

• Email and Newsletter Campaigns

Real estate professionals need to use a multi-channel approach in marketing. This means implementing various methods and strategies with the common goal of increasing sales. In addition to social media marketing, email newsletters are also crucial for keeping clients informed about market developments, new listings, and industry insights. A real estate virtual assistant can be of great help by: - Creating engaging content about real estate news, market trends, and new listings for email newsletters. - Designing visually appealing email templates. - Setting up the mailing list using an email marketing tool. - Scheduling the emails to be sent at optimal times. - Managing the email list by adding new contacts and removing outdated ones. - Responding to replies or inquiries related to the emails. - Creating captivating images to include in the emails 

• Bookkeeping and Financial Tasks

If you need help with bookkeeping for your real estate business, you may consider hiring a virtual assistant specialized in this area. Some real estate virtual assistants are experienced in managing financial records, monitoring expenses, and generating reports. A real estate VA can: - Monitor income from property sales and other revenue streams. - Record expenses such as marketing and travel costs. - Assist in creating a budget for planning purposes. - Maintain organized and easily accessible financial records. - Analyze financial data to provide valuable insights into your financial standing. - Ensure that all transactions are accurately recorded to keep financial records up to date. 

• Database Managemen

Database management is similar to maintaining a highly organized digital filing cabinet. Instead of physical files, important information is stored in a computer system, making it easy to find what you need and keep everything in one place. A virtual assistant specializing in real estate can assist with managing and updating your contact database by 1. Collecting information about properties, clients, and other important details. 2. Organizing the gathered information into categories for easier access. 3. Establishing a digital system for storing property and client details accurately. 4. Adding new properties and client information to the database. 5. Verifying data to ensure database accuracy. 6. Generating reports or lists from the database to share with clients or partners. 7. Ensuring the security and backup of the database.

 There you have it! These are the ten ways real estate virtual assistants can help your real estate business.

Q - Requirements to get a virtual assistant services job?

To become an administrative virtual assistant, you have the option to pursue a general associate degree or a bachelor's degree, especially if you work in a specialized field like business, law, or health care. Working a remote job is all about being computer-savvy, organized, and having strong communication skills. Administrative virtual assistants must be great at juggling tasks, staying organized, and managing their time effectively. It's also important to build a positive and professional relationship with your employer and to be proactive in meeting their needs. Other important qualifications include having experience in customer service, good research skills, reliable internet access, and the ability to meet deadlines. Good luck in your virtual assistant journey!