This Privacy Policy ("Policy") describes how [Insurance Broker Agency Name] ("Company," "we," "us," or "our") collects, uses, discloses, and protects personal information when you use our Employee Management mobile application ("App") available on Google Play Store. This Policy applies to all employees and authorized users of the App.
By downloading, installing, or using this App, you agree to the terms of this Privacy Policy. If you do not agree with our policies, please do not use the App.
When you register and use the App, we collect the following information:
Employee Account Information: Name, employee ID, email address, phone number, job title, department, and position level
Authentication Data: Username, password, and login credentials
Attendance Records: Date and time of login/logout, location data (if enabled), and attendance status
Leave Applications: Leave type, dates requested, duration, reason, and approval status
Task Information: Assigned tasks, deadlines, completion status, priority levels, and task descriptions
Appraisal Data: Performance ratings, feedback, competency assessments, and review comments
Contact Information: Emergency contact details and alternative communication methods
We automatically collect certain technical information:
Device Information: Device type, operating system, device ID, and unique identifiers
Usage Data: Features accessed, time spent in the App, frequency of use, and interaction patterns
Location Data: GPS coordinates and location information (only if you grant permission)
Log Data: IP address, access time, pages viewed, and error logs
We may receive information about you from your employer or HR department for account administration and management purposes.
We use the information we collect for the following purposes:
Account Management: Creating and managing your employee account
Service Provision: Enabling you to use App features including attendance marking, leave management, task tracking, and appraisals
Communication: Sending notifications, reminders, updates, and important announcements
Performance Tracking: Recording attendance, managing leave, tracking tasks, and conducting performance appraisals
Analytics and Improvements: Analyzing App usage to improve functionality and user experience
Security and Compliance: Detecting fraud, ensuring security, and complying with legal obligations
HR Operations: Supporting payroll, benefits administration, and personnel management
We may share your information with:
HR and Management: Your direct supervisors, HR department, and management for performance evaluation and operational purposes
Service Providers: Third-party vendors who assist with data hosting, analytics, customer support, and technical services
Legal Compliance: Law enforcement or government agencies when required by law or valid legal process
Business Transfers: If the Company is acquired or merged, your data may be transferred as part of that transaction
We engage third-party service providers for data storage, cloud computing, analytics, and app hosting. These providers are bound by confidentiality agreements and are only authorized to use your data as necessary to provide services to us.
We do NOT sell, trade, or rent your personal information to third parties for marketing purposes.
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction:
Encryption: Data is transmitted using SSL/TLS encryption protocols
Authentication: Multi-factor authentication is available for enhanced security
Access Control: User access is restricted based on role and responsibility
Secure Servers: Data is stored on secure servers with firewalls and intrusion detection systems
Regular Audits: We conduct regular security assessments and updates
Note: While we strive to protect your information, no security system is completely impenetrable. We cannot guarantee absolute security.
Depending on your location, you may have the following rights:
Access: Request access to the personal information we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information (subject to legal requirements)
Opt-Out: Opt out of receiving promotional communications or certain data processing
Permissions: Grant or revoke permissions for specific features (location, camera, microphone)
To exercise these rights, please contact our Data Protection Officer at the address provided in Section 11.
We retain your personal information for as long as necessary to:
Provide the services to you
Comply with legal, tax, and accounting obligations
Resolve disputes and enforce agreements
Protect our legal interests
Once you cease using the App or your employment ends, we will retain your information for a period of 7 years in compliance with regulatory requirements. After this period, your information will be securely deleted or anonymized.
This App is intended for use by employees aged 18 and above. We do not knowingly collect personal information from children under 13. If we become aware that we have collected information from a child under 13, we will delete such information immediately. If you believe we have collected information from a minor, please contact us at the details provided in Section 11.
The App may contain links to third-party websites and services. This Privacy Policy applies only to our App. We are not responsible for the privacy practices of third-party platforms. We encourage you to review their privacy policies before sharing any information.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by posting the updated policy on the App and indicating the "Last Updated" date. Your continued use of the App following notification of changes means you accept the updated Privacy Policy.
This Privacy Policy is governed by the laws of India. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the courts in Delhi. Users accept the jurisdiction and venue of such courts.