Privacy Policy – ARD STAFF APP 

rivacy Policy – ARD STAFF APP

Effective Date: 18 September 2026

ARD STAFF APP is an internal staff management application used by authorized employees of ARD Group. This Privacy Policy explains what information may be collected through the app, why it is used, and how it is handled.

Information We Collect

The app may collect and process information necessary for staff management and internal company operations, including employee ID, name, department, designation, login and account information, profile photo, attendance information, requests submitted through the app, expense information and supporting attachments, device notification token, and other information voluntarily submitted by the employee through available staff services.

Location Information

The app uses device location for Outside Attendance and duty-related location tracking.

When an authorized employee successfully records an Outside Attendance LOGIN, duty location tracking may start on the employee's device. During the active duty period, location records may be transmitted to the company's staff management system based on device movement and the tracking distance configured by management.

Duty location tracking is used for legitimate internal operational purposes, including verifying outside-duty activity and supporting staff and field operations. The app displays an Android foreground-service notification while duty location tracking is active.

Duty location tracking stops when the employee successfully records the applicable Outside Attendance LOGOUT.

Location information is not collected for advertising purposes and is not sold to third parties.

Camera, Photos and Files

The app may request access to the camera, photos, or files when an employee chooses to upload a profile photo, expense receipt, supporting document, or other attachment required by an available service.

Push Notifications

The app uses Firebase Cloud Messaging or equivalent notification services to deliver staff-related notifications, announcements, request updates, and operational alerts. A device notification token may be stored for this purpose.

How We Use Information

Information collected through ARD STAFF APP is used for legitimate internal business and staff-management purposes, including authentication, attendance management, operational coordination, employee requests, company expenses, notifications, record keeping, and other authorized company processes.

Data Sharing

Personal information collected through the app is intended for authorized internal business use. We do not sell staff personal information. Information may be processed using service providers and technology platforms necessary to operate the application, such as Google services and Firebase.

Information may also be disclosed where required by applicable law or a lawful request from an authorized authority.

Data Security and Retention

Reasonable administrative and technical measures are used to protect information processed through the app. Information may be retained for as long as reasonably necessary for company operations, record-keeping, legal obligations, dispute resolution, or other legitimate business requirements.

Access to the App

ARD STAFF APP is intended for authorized staff users. Access may require a valid employee account and authentication credentials. Access can be restricted or disabled when a staff account is no longer authorized.

User Requests

Staff members who have questions about their information, or who wish to request access, correction, or deletion where applicable, may contact us using the email address below. Certain records may need to be retained where required for legitimate business, contractual, regulatory, or legal purposes.

Changes to This Privacy Policy

This Privacy Policy may be updated when application functionality, company procedures, or applicable requirements change. The latest version will be made available through this page.

Contact Us

For privacy-related questions or requests concerning ARD STAFF APP, contact:

Email: h4rsystems@gmail.com