Active Minds Exec Member Applications & Elections  

App State Active Minds Fall 2026 - Spring 2027, Exec Applications & Election Information

Officer Duties and Responsibilities: 

President:

• Lead biweekly general meetings and executive meetings

• Create meeting agendas and presentations

• Send club emails (this role can be shared with the Vice President or alternated)

  • Send a newsletter the Sunday before each general meeting

  • Send a follow-up email after meetings with meeting minutes

  • Send email reminders about upcoming events and sign-up sheets

• Coordinate events and activities

• Collaborate with on-campus partners

• Uphold exec members’ roles and responsibilities

• Create sign-up sheets

• Communicate directly and frequently with the Vice President and general exec

Vice President:

• Oversee correspondence and booking of events

• Manage and update the club’s Engage page and website as needed

• Take over presidential responsibilities if one or both Presidents are absent

• Facilitate group activities during meetings

• Share and divide tasks with the President

• Communicate directly and frequently with the President and general exec 

Research Liaison:

• Create presentations on mental health topics to share during meetings

• Identify future meeting topics and potential guest speakers

• Communicate with Co-Presidents about meeting topics and guest speakers

• Complete presentations in a timely manner for exec approval

• Use reliable evidence and research to support claims made during meetings

Secretary:

• Maintain attendance records

  • To be considered for exec, attend a majority of meetings

• Take meeting minutes

• Complete meeting minutes in a timely manner after meetings so they can be shared with members

• Manage memberships on Engage

• Assist with event planning 

Social Media Chair:

• Stay up to date on upcoming events and meetings and create organized, visually appealing flyers for social media

• Post flyers on Active Minds social media in a timely manner before events (typically 1–3 days prior)

• Manage and run club social media accounts

• Create Engage graphics for events and fundraisers

• Interact with similar organizations on social media to help promote events

Shared Responsibilities of ALL Exec Members:

• Attend biweekly meetings and Exec meetings (if you cannot attend a meeting, let other exec members know in advance)

• Attend events and fundraisers if possible

• Contribute ideas for events and activities

• Maintain strong communication (communication is essential!)

• Ask questions when needed

• Share ideas, improvement points, and concerns

• Ensure your roles and responsibilities are clear

• Complete presentations on time

• Help other exec members when needed