PrivacyPolicy

Last Updated: February 3, 2026

IMPORTANT DISCLAIMER

Apolele is NOT affiliated with, endorsed by, or connected to the Hellenic Armed Forces, Greek Coast Guard, Hellenic Navy, Hellenic Air Force, or any Greek governmental or military entity. This is an independent, unofficial application designed to help Greek military personnel track their service progress.

Introduction

This Privacy Policy explains how Apolele ("we", "us", "our", or "the App") collects, uses, stores, and protects information when you use our mobile application. We are committed to protecting your privacy and being transparent about our data practices.

By using Apolele, you agree to the collection and use of information in accordance with this Privacy Policy.

1. INFORMATION WE COLLECT

1.1 Information You Provide (Stored Locally Only)

The following information is entered by you and stored only on your device. We do NOT collect, access, or transmit this data to any server:

Personal Profile Information:

Name
Service start date (Ημ/νια Παρουσίασης)
Service end date (Ημ/νια Απόλυσης)
ESSO (training battalion designation)
ASMA (military service number)
Selected military branch (Σώμα)
Military unit/division (Μονάδα)
Training center (Κέντρο εκπεύδευσης)
Service duration
Discharge rank (Βαθμός απόλυσης)

Military Service Records:

Service duties (Υπηρεσίες) with dates, times, and descriptions
Penalties (Ποινές) with dates, types, and details
Vacations/Leaves (Άδειες) with date ranges and titles
Personal notes (Σημειώσεις) with dates and content

Military Equipment Information:

Weapon serial numbers (unique gun number)
Gun position
Trigger number
Helmet number
Dagger number

Media Files:

Profile photos you upload
Any images you add to your profile

Calendar Data:

Calendar synchronization preferences (which event types to sync)
Calendar integration settings

App Preferences:

Theme selection (army branch-specific colors)
Ad display preferences
Onboarding completion status
Feature usage preferences

1.2 Information Collected Automatically (Anonymous Analytics)

We use third-party services to collect anonymous, non-personal information:

Firebase Analytics collects:

Device information (model, manufacturer, OS version, screen size)
App version and build number
General location (country/region level only, not precise location)
Session information (duration, frequency, timestamps)
Screen views and navigation patterns
Feature usage statistics (e.g., which screens are viewed, buttons clicked)
Anonymous user interactions (clicks, impressions)

Firebase Crashlytics collects:

Crash reports and stack traces
Device state at time of crash (memory usage, battery level, network status)
App version and configuration
Anonymous crash identifiers

Firebase Remote Config accesses:

App configuration preferences
Feature flag states
Minimum version requirements

Google Play Billing collects:

Purchase transaction data (handled by Google Play)
Product IDs and purchase status
Purchase timestamps

1.3 Information We Do NOT Collect

We explicitly do NOT collect:

Your exact location or GPS coordinates
Contact lists or phonebook data
Photos from your gallery (except those you explicitly select)
Messages or communications
Browsing history
Personal identification documents
Passwords or authentication credentials
Military classified information
Information about other individuals

2. HOW WE USE INFORMATION

2.1 Local Data (Your Service Information)

Data you enter into the App is used exclusively on your device for:

Calculating service countdown and progress
Displaying military rank progression
Managing service records (duties, penalties, vacations)
Tracking military equipment assignments
Syncing events to your device calendar
Generating backup files for data export
Personalizing your app experience

This data never leaves your device. We cannot access it, and it is not transmitted to our servers or any third party.

2.2 Analytics Data (Anonymous)

Anonymous analytics data is used to:

Understand how users interact with the App
Identify which features are most useful
Improve app performance and stability
Fix bugs and crashes
Make informed decisions about new features
Monitor app health and performance metrics

2.3 Purchase Data

Purchase information is used to:

Verify ad removal purchases
Restore purchases on new devices
Track purchase success/failure for analytics
Provide purchase-related support

3. HOW INFORMATION IS STORED

3.1 Local Storage (On Your Device)

All personal and military service data is stored in:

Room Database: Encrypted SQLite database on your device
Shared Preferences: Android's secure preference storage
Local File Storage: For profile photos and backup files
Calendar Database: Your device's native calendar (when sync enabled)

Security measures:

Data is stored in Android's private app directory
Other apps cannot access Apolele's data
Data is protected by Android's app sandboxing
Profile photos are compressed and optimized

3.2 Remote Storage (Google Services)

Anonymous analytics and crash data are stored by:

Firebase Analytics: Retained for 14 months (Google's standard retention)
Firebase Crashlytics: Retained for 90 days (Google's standard retention)
Google Play Billing: Purchase records retained per Google's policies

These services operate under Google's infrastructure and security measures.

4. DATA SHARING AND DISCLOSURE

4.1 We Do NOT Share Your Personal Data

Your military service records, personal information, and equipment data are never shared because they never leave your device.

4.2 Third-Party Service Providers

Anonymous analytics data is shared with:

Google Firebase (Analytics & Crashlytics)

Purpose: App performance monitoring and crash reporting
Data shared: Anonymous usage statistics, crash reports
Privacy Policy: https://policies.google.com/privacy
Data Processing: Google acts as a data processor

Google Play Billing

Purpose: In-app purchase processing
Data shared: Purchase transaction data (handled by Google)
Privacy Policy: https://payments.google.com/payments/apis-secure/get_legal_document?ldo=0&ldt=privacynotice
Data Processing: Google manages all payment information

4.3 Legal Requirements

We may disclose information if required by law:

To comply with legal obligations or court orders
To protect our rights, property, or safety
To investigate potential violations of our Terms of Service
In connection with legal proceedings

However, since we don't collect personal data, there is minimal information to disclose.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, anonymous analytics data may be transferred. Personal data on your device remains under your control.

5. DATA RETENTION AND DELETION

5.1 Your Service Data (Local)

Retention:

Data remains on your device until you delete it
Survives app updates
Does not expire automatically

Deletion options:

Delete individual items: Remove specific duties, penalties, vacations, or notes through the App
Clear app data: Android Settings > Apps > Apolele > Storage > Clear Data
Uninstall the App: Removes all data from your device
Delete backups: Manually delete backup files from your storage

Effect of deletion:

Immediate and permanent removal from your device
Cannot be recovered unless you have a backup file
Calendar events created by Apolele remain (delete manually if desired)

5.2 Analytics Data (Remote)

Retention periods:

Firebase Analytics: 14 months
Firebase Crashlytics: 90 days
Google Play purchase records: Per Google's retention policies

Deletion:

Analytics data is anonymous and cannot be linked back to you
To limit future data collection, contact us at makis.gotsop@gmail.com
Google's data deletion policies apply to Firebase data

5.3 Right to Data Export

You can export your data at any time using the App's backup feature:

Creates a .xlsx file containing all your service data
File includes profile info, duties, penalties, vacations, notes, equipment
Stored in your device's Downloads folder or location you specify
You control where to store and how to use backup files

6. DATA SECURITY

6.1 Local Data Protection

We implement security measures for data on your device:

Android app sandboxing (other apps cannot access Apolele's data)
Secure storage in private app directories
No transmission of sensitive data over networks
Compressed and optimized image storage

Your responsibility:

Secure your device with lock screen protection
Don't share your device with unauthorized users
Keep your Android OS updated
Be cautious when sharing backup files

6.2 Network Communications

When the App communicates with external services:

Firebase services: Use HTTPS encryption
Google Play Billing: Encrypted by Google's infrastructure
No military data transmitted: Your service records never leave your device

6.3 Data Breach Notification

Since we don't collect or store your personal data on our servers:

There is no centralized database to breach
Your data remains under your physical control on your device
Device-level security is your primary protection

If a breach of anonymous analytics data occurs (handled by Google), we will:

Notify users through app updates
Provide information about the breach
Take corrective measures as needed

7. THIRD-PARTY SERVICES

7.1 Google Firebase

Services used:

Firebase Analytics
Firebase Crashlytics
Firebase Remote Config

Purpose: App analytics, crash reporting, feature management

Data collected: Anonymous usage statistics, crash reports, device information

Your controls: Analytics collection is essential for app improvement. Contact us to request limitations.

7.2 Google Play Services

Services used:

Google Play Billing
Google Calendar (if you enable sync)

Purpose: In-app purchases, calendar integration

Data collected: Purchase transactions (by Google), calendar events (stored locally)

Your controls: You control calendar sync in app settings. Purchases managed through Google Play.

7.3 Ad Networks

Service: Google AdMob (in free version)

Purpose: Display advertisements

Data collected: Anonymous advertising identifiers, ad interaction data

Your controls:

Purchase ad removal to eliminate ads
Use Google's ad settings: https://adssettings.google.com

7.4 No Other Third Parties

We do not integrate with:

Social media platforms
Analytics services other than Firebase
Cloud storage services
Communication platforms
Government or military databases

8. CHILDREN'S PRIVACY

8.1 Age Requirements

While the App is rated for ages 3+ on Google Play (standard rating for utility apps), Apolele is intended for adults aged 18 and over who are serving in the Greek military.

8.2 No Knowing Collection from Children

We do not knowingly collect information from anyone under 18:

The App is designed for military service tracking (18+ activity)
We do not market to children
Anonymous analytics cannot identify age
If we learn a child under 18 has provided information, we will delete it

8.3 Parental Notice

If you are a parent and believe your child has used this App, you can:

Uninstall the App from their device
Clear app data through Android settings
Contact us at makis.gotsop@gmail.com

9. YOUR PRIVACY RIGHTS

9.1 Access to Your Data

You have complete access to your data:

View all information within the App
Export data using the backup feature
No need to request access from us (you already have it)

9.2 Right to Rectification

You can correct your data at any time:

Edit profile information in the App
Modify service records, dates, and details
Update equipment information
Change photos and notes

9.3 Right to Deletion

You can delete your data at any time:

Delete individual records in the App
Clear all data through Android settings
Uninstall the App completely
Delete backup files manually

9.4 Right to Data Portability

You can export your data:

Use the backup feature to create .xlsx files
Files contain all your service data in readable format
Transfer to other devices or applications as you choose

9.5 Right to Object

You can object to data processing:

For analytics: Contact us to request limitations
For ads: Purchase ad removal feature
For calendar sync: Disable in app settings

9.6 GDPR Rights (EU Users)

If you are in the European Union, you have additional rights:

Right to access personal data
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict processing
Right to data portability
Right to object to processing
Right to withdraw consent

Since your data is local to your device, you exercise most of these rights directly. For analytics data, contact us at makis.gotsop@gmail.com.

10. INTERNATIONAL DATA TRANSFERS

10.1 Local Data

Your military service data remains on your device:

No international transfers occur
Data stays in the country where your device is located

10.2 Analytics Data

Anonymous analytics data may be transferred internationally:

Firebase servers are located globally (Google infrastructure)
Data is anonymized and cannot identify you
Google complies with EU-US Privacy Shield and GDPR requirements

11. COOKIES AND TRACKING TECHNOLOGIES

11.1 No Web Cookies

The App is a native Android application and does not use web cookies.

11.2 Analytics SDKs

Firebase SDKs use mobile equivalents to cookies:

Anonymous identifiers for analytics
Instance IDs for crash reporting
Ad identifiers (if ads are shown)

These are managed by Google's SDKs and follow Google's privacy policies.

12. CALIFORNIA PRIVACY RIGHTS (CCPA)

If you are a California resident, you have specific rights:

12.1 Right to Know

You have the right to know what personal information is collected. We collect no personal information on our servers. Only anonymous analytics data is collected.

12.2 Right to Delete

You can request deletion of your information. Since your data is local, delete it directly from your device.

12.3 Right to Opt-Out

You can opt-out of data sales. We do not sell personal information.

12.4 Non-Discrimination

We will not discriminate against you for exercising your privacy rights.

13. CALENDAR INTEGRATION

13.1 Calendar Permissions

If you enable calendar sync, the App requests permission to:

Read your calendars (to check for existing events)
Write to your calendars (to create military events)

13.2 Calendar Data

When calendar sync is enabled:

Events are created in your device's local calendar
Event data includes titles, dates, descriptions (in Greek)
Events sync to your Google Calendar if configured
You control which event types sync (duties, penalties, vacations, notes)

13.3 Calendar Privacy

Calendar events are stored locally on your device
If you sync your device calendar with Google Calendar, Google's privacy policy applies
You can disable calendar sync at any time in app settings
Deleting the App does NOT delete calendar events (delete manually if desired)

14. BACKUP FILES

14.1 Backup File Contents

Backup files (.xlsx format) contain:

All your profile information
All service records (duties, penalties, vacations, notes)
Equipment information
Purchase status
Complete snapshot of your Apolele data

14.2 Backup File Security

Your responsibility:

Backup files are in readable format (Excel spreadsheet)
Store backup files securely
Do not share backups publicly (they contain sensitive information)
Delete old backups when no longer needed
Encrypt backups if storing in cloud services

We do not:

Have access to your backup files
Store backups on our servers
Automatically upload backups anywhere

15. UPDATES TO THIS PRIVACY POLICY

15.1 Policy Changes

We may update this Privacy Policy from time to time to reflect:

Changes in our practices
New features or functionality
Legal or regulatory requirements
User feedback and concerns

15.2 Notification of Changes

When we make significant changes:

Update the "Last Updated" date at the top
Notify users through app updates
Display in-app notifications for material changes
Post the updated policy in the App and online

15.3 Your Acceptance

Continued use of the App after changes constitutes acceptance of the updated Privacy Policy. If you do not agree to changes, stop using the App and delete your data.

16. ABOUT APOLELE

16.1 Official Disclaimer

⚠️ IMPORTANT DISCLAIMER:

This application is NOT an official government or military application. It is an unofficial, independent tool designed to assist individuals during their military service in Greece.

Apolele is not affiliated with, endorsed by, or connected to:

Hellenic Armed Forces (ΓΕΕΘΑ)
Hellenic Army (Στρατός Ξηράς)
Hellenic Navy (Πολεμικό Ναυτικό)
Hellenic Air Force (Πολεμική Αεροπορία)
Hellenic Coast Guard (Λιμενικό Σώμα)
Any Greek governmental or military entity

16.2 App Purpose

Apolele was created to help Greek military conscripts track and manage their military service period, including:

✅ Countdown of remaining service days (ΚΣ calculation) ✅ Tracking of duties, leaves, and penalties ✅ Military rank progression visualization ✅ Service percentage calculations ✅ Military hierarchy reference ✅ Equipment tracking (weapon serial numbers, gear) ✅ Personal notes and reminders ✅ Calendar integration for military events ✅ Service data backup and export

16.3 Information Sources

The military organizational information provided in this application is based on publicly available sources, including:

Official Armed Forces Websites:
- Hellenic Air Force: https://www.haf.gr/
- Hellenic Army: https://army.gr/
- Hellenic Navy: https://navy.mil.gr/
- Hellenic Coast Guard: https://www.hcg.gr/
Official Publications:
- "Διακλαδικό Εγχειρίδιο Νεοσύλλεκτου Οπλίτη" (Joint Manual for New Recruits published by ΓΕΕΘΑ)
- Military regulations and public documentation
Public Information:
- Wikipedia articles related to Greek military service
- Public domain military organizational structures
- Legal frameworks for military service in Greece
User Experiences:
- Shared experiences from enlisted individuals
- Common practices and unofficial knowledge
- Community feedback and contributions

Accuracy Disclaimer:

Information is provided for reference purposes only
Military structures and policies may change
Official military sources are authoritative
Users should verify critical information independently

17. CONTACT US

17.1 Privacy Questions

For questions, concerns, or requests regarding this Privacy Policy or your data:

📧 Email: makis.gotsop@gmail.com

Response time: We aim to respond within 7 business days.

17.2 Data Subject Requests

To exercise your privacy rights (access, deletion, portability, etc.):

Email us at makis.gotsop@gmail.com
Specify your request clearly
Include your device information (for verification)
We will respond within 30 days (or as required by law)

17.3 Suggestions and Feedback

We welcome feedback on privacy practices:

Suggestions for improved privacy controls
Questions about data handling
Reports of privacy concerns
Feature requests related to privacy

18. LEGAL COMPLIANCE

18.1 Greek Law

This Privacy Policy complies with:

Greek Data Protection Law
General Data Protection Regulation (GDPR)
Greek Consumer Protection Laws

18.2 GDPR Compliance

As an app available in the EU, we comply with GDPR:

Lawful basis: Legitimate interest (app functionality) and consent (analytics)
Data minimization: We collect only necessary data
Transparency: This policy explains our practices clearly
User rights: You have full control over your data
Security: We implement appropriate security measures

18.3 Google Play Policy Compliance

We comply with Google Play's privacy requirements:

Prominent disclosure of data practices
User consent for sensitive permissions
Secure data handling practices
Appropriate content rating

19. ACKNOWLEDGMENT

By using Apolele, you acknowledge that:

✓ You have read and understood this Privacy Policy ✓ You agree to the data practices described herein ✓ You understand that your military service data is stored locally on your device ✓ You understand that anonymous analytics helps improve the App ✓ You understand this is not an official military application ✓ You are responsible for securing your device and backup files ✓ You can delete your data at any time

Last Revised: February 3, 2026
Version: 2.0

Page updated

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