Privacy Policy

Effective Date: 01.04.2025

Welcome to Med-Sum, the AI-powered medical summary application. Your privacy is critically important to us. This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our application ("App") and services.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

• Name, email address, professional credentials (for account creation)
  
  

• Login details and user preferences
  
  

b. Patient Information

• Medical conversations recorded via the app
  
  

• Transcription data, templates, summaries, and associated metadata
  
  

• Patient identifiers (if entered manually by the user)
  
  

c. Technical & Usage Data

• Device information, app usage statistics, IP address
  
  

• Log data for performance and troubleshooting
  
  

2. How We Use Your Information

We use the collected information to:

• Provide and improve the App’s services
  
  

• Generate accurate medical summaries and transcriptions
  
  

• Maintain secure user accounts
  
  

• Communicate updates, support, and feedback
  
  

• Comply with legal and regulatory obligations
  
  

3. Data Security

• We use encryption (at rest and in transit) to protect your data.
  
  

• We implement administrative, physical, and technical safeguards to prevent unauthorized access.
  
  

• User and patient data are stored securely on HIPAA-compliant servers (where applicable).
  
  

4. Data Sharing and Disclosure

We do not sell or rent your personal or patient data. We may share data in the following scenarios:

• With trusted service providers under strict confidentiality agreements
  
  

• If required by law, regulation, legal process, or government request
  
  

• In the event of a merger, acquisition, or asset sale (with user notice)
  
  

5. Data Retention

We retain user and patient data only for as long as necessary to:

• Fulfill the purposes for which it was collected
  
  

• Comply with legal, regulatory, and audit requirements
  
  

Users may request data deletion by contacting us (see Section 10).

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access, update, or delete your personal data
  
  

• Withdraw consent at any time
  
  

• Request restriction of certain data processing
  
  

Contact us to exercise any of these rights.

7. Children's Privacy

Med-Sum is intended for use by healthcare professionals only and is not designed for children under 13 years of age. We do not knowingly collect personal information from children.

8. Third-Party Services

The App may integrate with third-party services (e.g., Google Docs, email providers). We are not responsible for the privacy practices of these external services.

9. International Users

If you are accessing the App from outside the jurisdiction where our servers are located, your data may be transferred, stored, and processed internationally. By using the App, you consent to such transfers.

10. Contact Us

If you have questions or requests regarding this Privacy Policy, contact us at:

📧 Email: schoolofai@amritaai.org
🌐 Website: https://amritaai.org

11. Updates to this Privacy Policy

We may revise this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Continued use of the App constitutes acceptance of those changes.