Plan A Successful Legacy Email Archive To Cloud Migration

The Sarbanes-Oxley Act prompted businesses to start preserving email over 20 years ago. Many organizations use on-premises archiving programs like GWAVA Retain, Enterprise Vault, Source One, or Mimecast. Those businesses now have to prepare legacy email archives for cloud migrations due to widespread cloud migration and the termination of some archiving solutions.

Legacy archiving solutions swiftly lost ground to more modern technologies as businesses migrated their email operations to flexible and accessible cloud services like Microsoft 365. Therefore, forward-thinking business executives opt to switch to a contemporary cloud archiving solution rather than struggle with an outmoded and inadequately maintained product.

Why organizations look to migrate:

• Existing on-premise systems need ongoing licensing and actual software and service updates.

• Suppliers of older archiving solutions to switch to their cloud-based offerings

• They believe that systems like Microsoft 365 offer aggregated eDiscovery services at a lower cost than other options for storage. Organizations should attempt to comprehend the constraints and possible fees associated with maintaining and managing old data in Microsoft 365.

• Grouping together discovery services

Migrate All or Part?

Legacy archive systems may no longer offer the capabilities that users demand from an organization. At the same time, they must review and deal with the data in their old system since regulatory compliance mandates email retention. Avail Alif’s eGovernance Solutions today!

Some people think about transferring their whole email collection to a cloud archiving service. This choice aids in ensuring legal compliance. It is also made possible by the availability of almost infinite cloud storage. However, transferring the full archive to the cloud service might not be practicable or practical.

Consolidating data from the old archive to XML is a second choice. When done properly, the procedure produces a fully indexed archive that supports eDiscovery. The archived material is less accessible from current mails with this option, but it also accomplishes compliance and saves time. Consequently, combining cloud migration and developing a partial XML repository is probably the best option.

Retain Control of Data

Some legacy archive providers could convince businesses to move data onto their brand-new SaaS cloud service. The benefit comes from avoiding the infrastructure and support expenses related to an on-premises solution. However, a lot of these solutions impose harsh penalties for attempting to access your data or impose rigid limitations.

For instance, in order to extract data, on-premise archiving solutions often interact with outside providers. However, those integrations rapidly become inaccessible once the data is transferred to that vendor's cloud service.

In addition, suppliers carefully preserve and limit access to the data, locking in many consumers for the long haul. Then, exporting data into the formats needed for additional processing demands a considerable investment.

You still have complete control over the data in your legacy system, even though it's still there. As a result, after the data has been transferred to the cloud, you must take care to avoid falling into the trap of ceding control over its maintenance and storage.

Plan for Legacy Email Archive to Cloud Migration Success

Large data quantities, keeping stub to message linkages, and chain of custody compliance difficulties prevent a successful legacy email archive from clouding conversion. Despite the difficulties, careful preparation and the appropriate equipment enable effective legacy archive transfers.

Review the system first. Assemble the parties who are knowledgeable about the legal and business needs. Together with that group, evaluate the volume of data maintained, the data's age, and the types of information included within.

Then, carefully lay out the plan of attack before beginning the actual migration. For instance, what information will you transfer to the new system, and what information will you keep? Email retention policies may be updated during migrations, and bloated data files can be cleaned away.

Don't also forget to take the migration's effects into account. That necessitates taking the time to examine functional improvements from the user access and eDiscovery angles. Also, pay close attention to upcoming modifications impacting data ownership and governance.

In order to free you up to focus on your core business requirements, eGovernance Solution and the migration specialists at Alif Technologies Inc. remove the aggravation of legacy migrations. They are aware of the obstacles and have the skills and resources necessary to go through them, guaranteeing a smooth transition to a cutting-edge cloud archiving solution.