Privacy Policy — Ai File Manager Last updated: July 25, 2026
This Privacy Policy describes how Ai File Manager ("the App", "we", "us") collects, uses, and discloses information when you use the application. Ai File Manager is developed by Muhammad Ishfaq, operating from Pakistan.
Overview
Ai File Manager is an on-device file browser and organizer with an optional, opt-in on-device AI search feature. Its core function — browsing, categorizing, and managing your files (copy, move, rename, delete, share, open) — runs entirely on your device. Your files are never uploaded to a server, and we do not have the ability to view, access, or process the content of your files remotely.
Information We Collect
Your files (documents, photos, videos, and other content) The App requests broad storage access ("All files access" / MANAGE_EXTERNAL_STORAGE on Android 11+) so it can: Scan your device's storage to list, categorize, and display your files and folders Read a file so you can preview, open, share, rename, move, copy, or delete it Read file content locally to build the optional on-device AI search index (see below) Hand a tapped .apk file to the system installer so you can install it None of this ever leaves your device. The App does not upload, transmit, or have server-side access to your file contents, filenames, or folder structure. There is no cloud backup, no remote server, and no account system in this app.
On-device AI search (off by default — you turn it on) Settings includes an "Enable AI search" switch, which is OFF until you turn it on. When you enable it: The app downloads small on-device AI models (an image/text embedding model and a text-retrieval model) — normally delivered as a Google Play on-demand asset pack. These models run entirely on your device; no file content is sent to us or to Google to generate or run them. A background indexing process (shown as a progress notification, so it keeps running reliably even if you leave the app) reads your documents, downloads, and photos and converts them into numeric "embeddings" — mathematical representations used only for on-device semantic search — stored in a local database on your device. When you search, your query is compared against this local index entirely on-device. Neither your files, their content, nor your search queries are ever uploaded anywhere. You can turn "Enable AI search" off at any time in Settings, which stops indexing. The already-built local index is only removed if you clear the app's storage or uninstall the app.
Usage and diagnostic data (Firebase) We use Firebase, a Google service, for: Firebase Analytics — anonymous, aggregated usage events (e.g., which screens are opened, whether AI search is enabled, ad impressions/clicks) to understand how the app is used and improve it. This does not include your file names, file contents, folder paths, or search queries. Firebase Remote Config — lets us retune ad frequency/placement (see "Advertising" below) without shipping a new app version. It does not carry any personal data — only feature-flag-style values. We do not currently use Firebase Crashlytics or Firebase Performance Monitoring in this app.
Advertising (Google AdMob) Ai File Manager can show ads to free-tier users, served through Google AdMob (the Google Mobile Ads SDK). Today the only ad surface actually wired up is a single interstitial ad shown once at startup, before you reach the main screen; if you purchase the one-time "Lifetime" upgrade, ads are removed. To serve and measure ads, the AdMob SDK may collect and process, on Google's behalf: Your device's advertising ID (a resettable identifier — not your name, email, or phone number) and general device information (device model, OS version, language, general/coarse location derived from IP). Ad interaction data (impressions, clicks, and whether an ad completed loading). We (the app developer) do not receive or store any of this data ourselves — it is processed directly by Google under Google's Privacy Policy (https://policies.google.com/privacy) and "How Google uses information from sites or apps that use our services" (https://policies.google.com/technologies/partner-sites). In regions where required (e.g., EEA/UK), the app shows a Google User Messaging Platform (UMP) consent form on first launch so you can choose whether to allow personalized ads; you can reopen this choice any time — see "Your Choices" below.
Purchase data (Google Play Billing) Ai File Manager offers an optional one-time "Lifetime" purchase (which removes all ads), processed entirely through Google Play Billing. Your payment method, card details, and billing address are collected and processed by Google, not by us — we never see or store this information. We receive only a purchase confirmation from Google Play, which the app uses locally to unlock the premium features on your device.
Information you choose to provide If you contact us directly (e.g., by email for support or feedback), we receive whatever information you choose to include in that message, such as your email address and its contents.
Information We Do Not Collect We do not require or support account creation, sign-in, or login. We do not use the camera. We do not view, manually inspect, or share the content of your photos, documents, or other files — the optional on-device AI search only produces numeric embeddings used for local ranking, and those embeddings never leave your device. We do not use any ad network other than Google AdMob (see "Advertising" above), and Lifetime purchasers see no ads at all. We do not upload your files, photos, or documents to any third-party service.
Permissions Explained All-files access (MANAGE_EXTERNAL_STORAGE) — To find, read, organize, and manage your files locally, and to build the optional on-device AI search index. Install unknown apps (REQUEST_INSTALL_PACKAGES) — So tapping an .apk file you already have on your device can hand it to the system package installer. Notifications (POST_NOTIFICATIONS) — To show a progress notification while background file indexing runs (only relevant if you enable AI search). Foreground service (FOREGROUND_SERVICE, FOREGROUND_SERVICE_DATA_SYNC) — To keep AI-search indexing running reliably if you leave the app, showing the notification above. Internet (INTERNET, merged in from the ads/Firebase/billing SDKs) — Required for Firebase Analytics/Remote Config, Google Play Billing, loading/measuring AdMob ads, and downloading the AI model files when you enable AI search — never used to transmit your file contents. Advertising ID (com.google.android.gms.permission.AD_ID) — Added automatically by the Google Mobile Ads SDK so AdMob can serve and measure ads. Not used by us for any other purpose; unused once you buy the Lifetime upgrade (no ads load).
Third-Party Services Firebase Analytics & Remote Config (Google) — see Google's Privacy Policy (https://policies.google.com/privacy) and Firebase's data processing terms (https://firebase.google.com/support/privacy). Google AdMob (Google Mobile Ads SDK, including its User Messaging Platform consent tool) — see Google's Privacy Policy (https://policies.google.com/privacy) and "How Google uses information from sites or apps that use our services" (https://policies.google.com/technologies/partner-sites). Google Play Billing (Google) — see Google Play's Terms of Service (https://play.google.com/intl/en-us/about/play-terms/). Google Play Asset Delivery (Google) — used only to download the on-device AI model files when you enable AI search; delivers files, not analytics. We do not sell your data. Data shared with the third parties above is limited to what is described in this policy, processed by Google under its own terms as our service providers/data processors for analytics, ad delivery, billing, and asset delivery.
Data Retention Your files stay exactly where you put them; the App does not create hidden server-side copies. The on-device AI search index (file paths and numeric embeddings) remains on your device until you disable AI search and clear the app's storage, or uninstall the app. Firebase Analytics data is retained according to Google's standard Firebase retention periods (typically up to 14 months), after which it is automatically deleted by Google. Advertising ID and ad interaction data is retained and managed by Google under its own AdMob/UMP retention policies; we do not separately store it.
Children's Privacy Ai File Manager is not directed at children, and we do not knowingly collect personal information from anyone under the age of 16. If you believe a child has provided us with personal information, please contact us and we will take steps to delete it.
Your Choices You can revoke the storage or notification permission at any time from your device's Settings; the app will simply be unable to browse/manage files, build the AI search index, or show indexing progress notifications without them. You can turn "Enable AI search" off at any time in the app's Settings screen to stop on-device indexing. You can disable Analytics collection at the OS level by disabling "Usage & diagnostics" (or equivalent) sharing on your device, where supported. Ads: buying the Lifetime upgrade removes all ads. Where a consent form is shown (EEA/UK), you can change your ad-personalization choice any time from the app's privacy-options link; you can also reset or delete your device's advertising ID, or opt out of interest-based/personalized ads entirely, from your device's OS-level Google/Ads settings. You can delete all app-local data (settings, the local AI search index) by uninstalling the app or clearing its storage from device Settings. To request deletion of any Firebase-linked diagnostic data tied to your device, contact us at the email below.
Changes to This Policy We may update this Privacy Policy from time to time. Changes will be posted here with a revised "Last updated" date. Continued use of the app after a change constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy, contact: Muhammad Ishfaq Email: ishfaqcompk6@gmail.com