12/30 Agenda: 

• Formation Decision

• Board Selection

• File 

12/30 Minutes: 

• Decision to form new 501(c) 3 nonprofit

  • Move - Laura Martino; 2nd - Jennifer Hughes

  • Decision - Unanimous

• Decision to pursue Tax-Excerption status
  Approval for Laura to submit tax-exemption paperwork.

  • Move - Laura Martino; 2nd - Jennifer Hughes

  • Decision - Unanimous

• Decision on Board Members
  Voting Roles are Board Member Roles: Ryan Hughes = President; Jennifer Hughes = Treasurer; BJ Martino = Secretary; Laura Martino = Chairperson

  • Move - Ryan Hughes; 2nd - Jennifer Hughes

  • Decision - Unanimous

• Completed paperwork to setup nonprofit
  Submitted initial application for nonprofit incorporation.

  • Move - Laura Martino; 2nd - Ryan Hughes

  • Decision - Unanimous

• Decision to use Zeffy as CRM and Fundraising platform
  Laura shared review of for fundraising platform options; Decision on Zeffy. Laura to setup first membership campaign once tax-exempt paperwork and banking complete. Setup basic membership program and benefit levels as a beta.

  • Move - Laura Martino; 2nd - Jennifer Hughes

  • Decision - Unanimous

01/15 Agenda: 

• Decision to complete VA Tax Exempt paperwork

• Decision on bank

• Open Items: Recruit Volunteer Chair, Recruit Concessions Chair, Recruit Social media Chair

01/15 Minutes: 

• Decision to complete 501(c) 3 paperwork & Tax Exemption Paperwork
  All paperwork from 501(c) 3 incorporation reviewed; VA Tax Exemption paperwork completed

  • Move - Laura Martino; 2nd - Jennifer Hughes

  • Decision - Unanimous

• Decision - Nonprofit Bank is PNC Bank.
  Identify bank that is close to the school and easy to transfer ownership once leadership transitions; USAA may not be available to everyone. BJ Martino to make an appointment

  • Move - Ryan Hughes; 2nd - Jennifer Hughes

  • Decision - Unanimous

• Discussion - Chair Positions
  Identify indiviuals for chair positions: Concessions Chair, Social Media Chair and Volunteer Chair; Jennifer and Ryan are taking the lead on recruiting for these roles; BJ and Laura will serve as the Fundraising Co-chairs.

• Discussion - Fundraising update
  Membership - Campaign pending banking details
  Major Gifts - Spoke to 1 prospect and they need the 501(c)3 tax exemption

02/26 Agenda: 

• Open bank account

• Engagement with Coach Hughey

• Open Items: Recruit Volunteer Chair, Recruit Concessions Chair, Recruit Social media Chair; VA Tax Exemption Letter

02/26 Minutes: 

• Opened Bank Account

• Discussion on engagement with Coach Hughey
  Need feedback from Coach Hughey on fundraising program, benefits, and fundraising needs. Jennifer and Ryan to setup call and invite BJ/Laura.

03/01 Agenda: 

• Introduce Laura and BJ to Coach Hughey

• Share update on 501(c)3 status

• Fundraising needs

• Share update on fundraising program drafts for feedback

• Open Items: Recruit Volunteer Chair, Recruit Concessions Chair, Recruit Social media Chair

03/01 Minutes: 

• Introductions: Laura and BJ to Coach Hughey

• Shared update on 501(c)3 status - EIN and Federal Tax exemption granted; Bank account setup; pending VA Tax Exemption (application submitted)

• Estimated Fundraising needs ~$30,000

  • Fall Nutrition - $10,000

  • Summer Nutrition - $10,000

  • Summer Swag/Spirit Packs - TBD

  • Summer Program Fees - est $6800

• Shared update on fundraising program drafts for feedback

  • Individual and Corporate Membership - Need review on benefits

  • Peer to Peer - Draft for Summer Program

  • Corporate Giving & Major Gifts - Needs review

03/12 Agenda: 

• Introduce Laura and BJ to Mr. Parker

• Share update on 501(c)3 status

• Fundraising needs 

• Share update on fundraising program drafts for feedback

• Nutrition Planning and Partnership

• Social Media Support

• Action Items: Parent and Student Email list; Nutritionist POC; Coach Hughey feedback; Followup Meeting with School Catering and Social Media Job description

03/12 Minutes: 

• Introductions: Laura and BJ to Mr. Parker

• Shared update on 501(c)3 status - EIN and Federal Tax exemption granted; Bank account setup; VA Tax Exemption (application confirmed received and in process)

• Validated Fundraising needs ~$30,000-$40,000

• Nutrition Program - Discussed preference to partner with School on design on program. Mr. Parker recommended connecting with his nutritionist to design recommended menus with Coach Hughey's feedback and priorities. Mr. Parker also suggested partnering with the school.

• Social Media Support - Discussed student interns who could support social media. Mr. Parker suggested proper remuneration and shared names of some existing interns who are familiar with this type of work. Need a job description to recruit for role.

• Shared update on fundraising program drafts for feedback

  • Individual and Corporate Membership - Benefits approved

  • Peer to Peer - Draft for Summer Program vs Vertical Raise Benefits

  • Corporate Giving & Major Gifts - Aligned to Mr. Parker's giving levels

Board Members Present:

Jennifer Hughes

Laura Martino

B.J. Martino

Also in attendance, advisory members:

Coach Hughey

Noelle Ringel

Ryan Ringel

Jennifer called the meeting to order, and welcomed Coach Hughey, Noelle and Ryan.

Coach Hughey provided a report on off-season activities of the football team. 

*) An OE/DL camp was recently held

*) A Prospect Camp will be held April 6. There is potential opportunity for the Boosters to man the concession stand.

*) Offseason workouts continue, and many players are involved in Spring sports.

Jennifer reviewed the recent meeting of the Boosters with Mr Parker, ED of Athletics at AC. Key point include his review of website and membership levels in alignment with Partnership Packages available. It was also decided that any Partnership Packages the AC Football Boosters bring in will be split 75% for the AC Boosters and 25% to the Department.

Jennifer previewed the website and Zeffy platform for Coach and our guests, who offered to provide any feedback prior to the launch. The Boosters plan to officially launch the website in the next couple weeks, and begin building our membership.

Laura and B.J. Martino gave a fundraising update. The AC Football Boosters received a $500 gift card from Wegmans Caryle, a $250 matching gift from The Tarrance Group, and has just received a pledge of $5,000 from the Fraternal Order of the Eagles, Aerie 871 of Alexandria.

Ryan Ringel provided some insight from his tenure with the previous iteration of the boosters, and Noelle (Treasurer of the previous booster organization) offered her support.

With no further business or action required, Jennifer closed the meeting.