Introduction: Why This Policy Matters
At AirAsia Ride, we value your partnership and the reliable service you provide to our passengers. Advance Bookings are a key feature that passengers depend on for important trips. This guide explains how we handle Advance Booking withdrawals to ensure fairness for both you and our passengers, and to maintain a trustworthy platform for everyone.
Our Control Tower team is available 24/7 to support you. This policy helps them apply decisions consistently and fairly whenever a withdrawal is necessary.
What is the Standard Penalty for Withdrawal?
To ensure commitment to accepted Advance Bookings, a standard penalty will be applied if a booking is withdrawn without a valid reason.
When a Penalty WILL NOT Be Applied (Waived)
We understand that genuine emergencies and technical issues can happen. We will waive the penalty if the withdrawal is due to the following reasons, provided you can give us verifiable proof:
Genuine Vehicle Breakdown: You must provide immediate and clear proof, such as a photo/video of the breakdown, a tow truck receipt, or a mechanic's report.
Genuine Medical Emergency: You or an immediate family member has a sudden medical emergency. Verifiable proof is required, such as a medical certificate, a hospital visit note, or a doctor's letter.
Severe & Unforeseen Events: An unexpected event beyond your control makes the route impossible, such as a confirmed major road closure due to a flood or a serious accident.
System or App Error: There is a confirmed technical glitch or platform error that prevents you from completing the booking.
Control Tower Error: The withdrawal was initiated by our team due to an internal mistake (e.g., incorrect booking details assigned).
When a Penalty WILL Be Applied
The RM15 penalty is applied to protect the integrity of the Advance Booking system and ensure a reliable experience for passengers. A penalty will be applied in the following situations:
Unresponsive to Reminders: You do not answer reminder calls from our Control Tower for an upcoming Advance Booking.
Too Far to Reach on Time: 45 minutes before the scheduled pick-up, your GPS location shows you are 45 minutes or more away from the passenger's location, making it impossible to arrive on time.
Not Moving to Pick-up: You have click "On The Way," but your GPS shows you are not moving towards the pick-up location.
Asking the Passenger to Cancel: You request that the passenger cancels the booking, and the passenger reports this to us.
Late for Pick-up: A passenger reports that you are late for the scheduled pick-up time.
Unaware of Booking: You are only aware of the Advance Booking after receiving a call from the Control Tower.
Conflicting Bookings: You have accepted two different Advance Bookings with less than a 1-hour gap between the first drop-off and the next pick-up, making it unrealistic to complete both.
Unjustified Withdrawal Requests: You ask the Control Tower to withdraw the booking for reasons without evidence or for personal choice (e.g., "don't want to go to the area," "found a better job," "tired").
GPS Tampering: There is evidence that you have manipulated your GPS location.
Check Your Inbox 📩
You will be receiving an inbox for every Advance Booking Withdrawn, complete with Booking ID, Booking details & withdrawn reason.
Feeling Unfair? ⚖️
Click "Report a Dispute" and we will process your dispute within 1 - 3 working days.
What To Do In An Emergency
If you face a genuine emergency and cannot complete an Advance Booking, please follow these steps:
Contact Us Immediately: Inform the Control Tower right away via WhatsApp or a direct call.
Explain the Situation: Clearly state your reason for needing to withdraw.
Provide Proof: Be ready to submit verifiable proof (photos, documents) to support your reason. This is essential for the team to waive the penalty.
By following these guidelines, you help us maintain a reliable and high-quality Advance Booking service for all users. We appreciate your cooperation and understanding